How to Make an Employment Contract in MS Word

Considering how important an employment contract is to protect the welfare of an employer and employee, it needs to be written thoroughly and formally. Every detail about the employment status should be put into writing to serve as a reminder for both parties. According to Career Addict, while most corporations usually recruit an employment lawyer to prepare this document, others do not have enough budget to seek assistance from a qualified lawyer. These organizations or corporations instead formulate their own contracts.

If you haven't tried creating a basic employment contract before, we have provided a list of simple yet specific steps below that you can follow.

1. Determine the Reason for Hiring a New Employee

Before working on your contract, it would be a good idea to set a meeting with your colleagues and/or managers to identify the reason for hiring a new staff member. Determine how important the position and how urgent you need to have the position occupied. This will help give you an idea of what details to include when writing the draft of your employment contract. Moreover, the meeting should also discuss the employee's scope of duties and responsibilities as well as their compensation.

2. Identify the Requirements

After identifying why you need a new employee and what your company can offer them, you should then identify what your company requires from them. Much like a job description, your employment contract should briefly explain how the employee should behave and perform their tasks. This will give newly hired staff members an idea of what the company expects from them as well as provide them with a sense of direction.

3. Draft a Comprehensive Content

Once you're done writing down the necessary notes, you can start creating the draft of your employment contract. In most cases, employment contracts consist of multiple pages that thoroughly identify the employee's responsibilities, the terms and conditions involved, and other matters. But in rare instances, an employment contract would also follow a similar format to a cover letter but with the employer as the sender and the employee as the recipient. Before you proceed to the next step, be sure to check the draft for grammatical and typographical errors.

4. Develop a Policy

Regardless of the size of the business, formal and legal protocols need to be established. These protocols should be consistent with the standards, laws, and rules of the company. When establishing the company's policies and protocols, you should determine your business strategies, what your practices are, how you intend to formulate your protocols, and how you will execute the steps.

5. Legalize Your Employment Contract

It's important to make sure that your legal document is legal to ensure that it can protect either the employee or employer when problems arise. One way to ensure that your contract is legal is by proofreading its content and fixing any error in grammar and spelling. Another way to legalize your contract is by having a representative from both parties affix their signatures over their printed names. Additionally, organizations would require having the contract sealed to be considered legal.

Read More