How to Create IT and Software Meeting Minutes Templates in Apple (MAC) Pages?
As an organization that runs a business from IT and Software company, it's essential and inevitable to hold a meeting. It's also similar to weekly team meetings, nonprofit board meeting, or sales meeting. Implementing a meeting minutes will help you cover crucial info to what was being said and done during the meeting. It's also helpful both to attendees and non-attendees to gather info accurately. For further guidelines, several steps are listed below to help you in constructing IT and Software Meeting Minutes Templates in Apple (MAC) Pages.
1. Make an Advanced Planning
It will be an advantage in your part if you make preparations ahead of time to ensure adequate meeting minutes. Sort out the meeting agenda, know the names of participants, and those who are unable to attend and prepare the tools you'll use as a minutes-taker. That way, you will have a guide while preparing the minutes and taking notes.
2. Know What Else To Include
Right before you take down notes, understand better about what type of info you will be going to record. If your organization requires a specific format that you must follow, dig more in-depth on what else to include. However, you can also relay on our sample meeting minutes to keep everything in order and to exceed the expectations of the Board.
3. List All Crucial Details
Be sure to list every crucial detail being discussed, especially if it's a project meeting or just prepare a checklist. Determine the actions and tasks they have agreed, decisions that the participants made, relevant key points, future decisions, and the due dates. Don't state word for word but rather, rephrase the details to be more concise and organize while keeping the main points during the meeting.
4. Review For Approval
Have your minutes being reviewed by the Chair, so you'll find out if it needs revision and to get approval beforehand. Organize your document before you share or distribute the information discussed in the meeting. Ensure that it's free from any errors, typos, and easy for everyone to understand, especially the non-attendees.
5. Disseminate the Information
Upon disseminating the information, it will depend on what type of tools that your organization is using. Either it's through Google Docs, Microsoft OneNote, and another paperless sharing process that is available. Furthermore, your simple meeting minutes must meet the overall agenda and other details needed.
1. How to create a meeting agenda?
Know what are the goals and objectives of the meeting and how the discussions should revolve into it. Determine the meeting schedule, names of participants, location, and the rest of the information will go on if you already know the basics.
2. What to avoid in a meeting?
It's no secret that work meetings are known to be the number one time-waster if not done and organize properly. With that, try to avoid being later, unprepared, chewing bubble gum, using unnecessary gadgets in the middle of the meeting, unfocused, and wandering off the topic.
3. How long does it take for a meeting to last?
To be able to avoid wasting a longer time while in the meeting, always come prepared and equipped with the necessary document and info needed. Usually, people begin to switch off after 30 minutes, so keep it short, concise, and direct to the point.
4. Why it's being called meeting minutes?
Meeting minutes have nothing to do with the time because minutes stand for (small notes) means it's essential to keep a written record of obtaining a successful meeting. It's also a good source of information to non-attendees and acts as official and legal records.
5. Why are meeting minutes vital?
An excellent meeting minute plays a vital role when it comes to recording necessary information to what was being discussed during the meeting. Clarifications will be given about how, when, why, and by whom decisions are being made.