What Is a Sample Planner?
A sample planner (or simply, a planner) is a well-organized series of activities that are expected to be accomplished within a set period of time. For a planner to be effective, it must have accurate information on the allotted times for each venture as well as be easy to follow when things get hectic and you're in the middle of it all.
How to Create a Sample Planner
Creating a sample planner is like making a sample schedule; you have to organize and prioritize, you have to stick to it, and you have to keep track of time. It seems simple enough, right? Well, it can be a bit difficult, but the following tips will help provide you with a guide should you need it:
1. Set Practical Aims
When you start your sample planner, you need to organize the activities that need to be done and arrange them according to your priorities, i.e., the tasks that need to be finished as soon as possible should be done first if resources allow it. A small tip you can do is ask yourself, "When am I most active and likely to work?" and place the most important tasks in that time bracket to ensure quality progress. Avoid falling into the pit trap of jam-packing your planner with tasks because you want to be "efficient" and be more "productive."
2. Observe Proper Time Management
This doesn't necessarily mean that you need to spend all your time working without breaks as this could decrease the quality of progress. To start your sample planner off, you need to identify how much time you can spend working on project plans for your company, which is usually 8–10 hours a day. Comprehend how much time you actually have available and divide the work according to tip #1, but be mindful of placing breaks in between to give yourself some much-needed rest in the process—working non-stop doesn't always equal working effectively.
3. Avoid Overloading Your Schedule
When you have a lot that needs to be done, it can be tempting to just cram them all in even if you know you don't have enough time for it all. Don't do this. Not only do you tire yourself out quicker with endless labor, but in your need to finish it all in the time you set yourself, you will be more prone to mistakes and low-quality work, which could further delay progress and just give you an aneurysm you could've easily avoided simply by taking a few minutes to recharge.
4. Stick to Your Schedule
There's a reason you made a schedule, right? So you know what exactly needs to be done and when, right? This does not mean that your sample planner needs to be solid concrete; if it needs to change, it should be able to since good schedules are always the ones that are adjustable. Just remember that an adjustable simple planner doesn't give you an excuse to procrastinate. Save the goofing off for later and concentrate on your work when you need to.
5. Balance It All Out and Keep It Updated
Whether it be a daily, monthly, or yearly planner, if it is constantly needed, then it must also be constantly updated. A good planner gets you to finish the job you need to complete in your specified time. A great planner, on the other hand, gets you to work when you're most productive, eases out the tasks when your day is almost up, and gives you enough breaks in between so you don't crash and burn halfway. Balancing these things, as well as constantly keeping it refreshed to see if new assignments have been given is what you have to keep in mind when preparing your sample planner.