What Is a Quotation
A quotation is a business document sent by a business to a potential client in response to their request for info regarding the cost or estimate prices of a business's products and services. It could be an hourly rate of a massage service, the total cost of a house construction service, the price of a cellphone, and so much more to mention. A quotation sort of acts like a business proposal (business proposal templates and proposal templates are also available here in Template.net) as it provides a potential client a detailed breakdown of the prices of a business's products and services. You can also consider it as the final step in grabbing the attention of a client and enticing him/her to officially avail a business's goods.
Here in Template.net, we have a variety of quotation templates that you can use for your own business. All of them are compatible in Google Docs, Google Sheets, MS Excel, MS Word, Numbers, Pages, and Editable PDF. Plus they have a standard price quotation format. (e.g. Sample Network Quotation Template)
How to Create a Quotation
A business quotation is a highly important document for every business due to the fact that it'll be presented to a potential client. With that in mind, we have gathered a few tips that you should follow when creating quotations.
1. Respond ASAP
Once you receive a requisition from a potential client asking for a quotation, don't waste time to start creating it. It's very likely that he/she wants to have it as soon as possible. If you start creating it immediately, then you'll be able to send it within a short period of time, which can be a good first impression to the potential client.
2. Indicate Client Name, Address, Contact Number, and Email Address
It's very important that you indicate the client's information so that the quotation will surely arrive to its rightful recipient. You must indicate the client info on the upper parts of the travel quotation.
3. Write A Short Message of Gratitude
Before your sales quotation goes on showcasing the prices, it's best to let the potential client know that you're delighted by his/her inquiry. Do this by writing a short message of gratitude. About two to four sentences would do. It's advisable to end the message implying that you wish to hear from the potential client soon.
4. Create a Detailed Breakdown of The Prices
Now this is the most important content of your quotation as this is the info that the potential client is asking for. When showcasing the breakdown of the prices of your products and services, the best way to do it is in table form. The most important step that you should do in this process is to show how a product's or service's total price came to be. This should includes factors such as material cost, labor cost, and mark ups.
5. Enumerate The Payment Methods
Let the potential client know what payment methods do your business accept. This is also an info that most of them look for out of a quotation. It could be cash, Visa, Mastercard, American Express, Paypal, etc.