How To Create An Employee Record Sheet in Word?
One of the primary importance of an employee record is to provide data that supports any claims or grounds for termination. An employee record sheet also tracks performance, attendance, absence, time adherence, and other employee-related matters. Being an instrument in documenting the employee's relationship with the company, it has to be comprehensive. If you think it's challenging to make an employee record sheet, then don't work from scratch. Let us teach you how to utilize our employee record templates in MS Word and keep track of your employees' overall performance.
1. Go To The Template Gallery
Choose from our professionally designed employee record templates to begin your task. Our employee record sheet templates are easily downloadable, editable, and printable in all file formats, especially in MS Word. These record sheet templates are easily customizable, making it more convenient to use and lets you save time. With that said, you won't need to work from scratch anymore. All you have to do is go to the template gallery section and click on which you prefer. Then, make some adjustments. You may also check on our employee sheet templates for more references.
2. Lay Out The Employee Details
Most of the employee's personal details you'd put in the record sheet are already collected during the hiring process. Such details should include the employee's name, address, contact number, and Government credentials. Also, don't forget to include the employee number for easier identification. Then, make sure you state the employee's specific designation, as well as the department and immediate supervisor. You should also include the start date of tenure to create a more comprehensive tracking. Use our HR checklist templates as a reference in laying out employee details.
3. Include Training Details
Putting the training details helps you in keeping track of your employee's performance. Such information will help you decide whether the employee is well-prepared to be in the workplace or not. Training details also help in determining other appropriate measures to take in improving your employees' skills. Also, refer to your assessment templates to help you evaluate how well the employee learned in training. If the employee needs more training, set a schedule, and think about the necessary additional training measures.
4. Provide Space For Monitoring Attendance
As soon as you get to the section where the staff details are in a tabular presentation, edit it, and provide space for timekeeping details. Attendance is one of the many inclusions in the company policy. In which case, you'll need to save some space and provide details of the attendance in the employee's record. Always remember that attendance has a significant bearing on the payroll; if they leave, they're not paid.
5. Review The Company Policies
Should there be any inconsistency in the employee record, don't hesitate to review the company policy. You know you're just doing your job in monitoring your employee's overall performance. Thus, don't let your employees use your errors against you. The point is, proofread your work and review the company policy to avoid any disputes. Lastly, make sure the record sheet is strictly confidential. You may also refer to our sheet templates to let you learn more.