Data in business is as important as any type of research work in school. But the workload that reporting or analyzing the demands of the corporate world is one that business owners and keys stakeholders often struggle with. Oftentimes, it is either all over the place or altogether nonexistent after spending so much time gathering it. You can also read data analysis report templates.
Once collected, what usually happens next is that it is entered manually and you try to make sense of graphs and explain the figures then run haphazard analyses. It may not always be easy to see through the story that data tells, especially bulky data, but it isn’t impossible to present an analysis and report it correctly either. You can also like sample gap analysis report template.
Data, whether it is figures, facts or a summary of both, is essential to the growth of a company so much so that it needs to be updated regularly, monitored and analyzed for both the organization and the stakeholders, if only to check where the company is and where it should be in the industry. The question is, who gets to write a data or analysis report sample when the company’s executives and even its management team are busy dealing with the other areas of the business? You can also like sales analysis templates.
This is why it is important to assign the task to a trusted consultant, a third party, or for small businesses, someone else in the management to write and later present a data or analysis report that will efficiently communicate a certain subject matter about the organization to the board or executives who would only be able to spare a few minutes to go over the report.
Analysis and data reports are documents that describe a thorough and organized study of a particular subject in business or in the academe. Before proceeding to write one, you should have a good understanding over its structure and what it requires for compilation. It is not to be confused with a reference report because the report is individually defined by the nature of who wrote it. You may also like gap analysis report templates.
Analysis reference on the other hand is prepared by the applicant or written by other people in his or her behalf while the analysis report is done by the applicant or consultant. Accordingly, the reference is written in the third person while the report is sometimes written in the first person. You may also read sales report samples.
Usually, one of the most important things that should be included in a document like your analysis report is the visual representation of the key information such as graphs and charts, especially when it includes figures or the movement of sales in a particular quarter or period. The language should also be formal but not grave, concise and free of technical jargon, no matter how learned you think the intended reader would be about the subject. You can also like gap analysis reports.
The analysis report isn’t just voluminous. It’s also one of the most complex documents in business when it comes to structure, and one that cannot be written and finalized without preparation because of how varied the content is, in different companies or organizations. Along with the expected data presented in text, typically, it also includes illustrations, tables, charts and graphs as what have been previously stated, and other such elements with the goal of presenting the content clearly and convince the board through its visual representation. You may also see monthly sales reports.
The process through which the report would be written points not only to the activities of the company but at the same time, to also convincingly show their significance. It is therefore impossible to come up with an analysis without the evaluation of qualitative and qualitative data submitted. Unfortunately, many reports are written without them appearing as just another regular report. You may also like project analysis templates.
Your document may be filled with figures presented in charts and graphics that are colorful but the abundance of those visuals doesn’t make each of them stand to be enough for the reader. A haphazardly written analysis will have a haphazard result which would often be very much the opposite of what was expected. The lack of competent professional explanations and presenting of facts, clear and logical relationships between data reported such as the main text, graphs and illustration will confuse the reader and may be considered as the result of poor preparation, proper and reflective culture of the one who wrote it. Presenting the results is not enough. They should be analyzed, evaluated and explained properly. You can also read student report templates.
One of the first steps to have a well-prepared report, is to outline it based on what the company requires. Oftentimes, no two companies would have the same formats for writing reports and you’re expected to follow the format of yours. Having an outline or a draft will give you a better road map and a reference as you go along with the first stages of writing your report and in most cases, also helps you get back on track when you’re stuck later down the line. You can also read financial analysis samples.
You should develop the document to later have an explanation and analysis of all the data presented and the conclusions you have reached in a readable format. Lengthy reports will have to include a page for the table of contents that the reader can easily check and refer to, for selecting to read what they think are the most important sections first. You may also see sample organizational analysis templates.
An analysis report demands the generous use of charts, table and graphs to clearly illustrate the results of the analysis. In explaining the most crucial graphics, you can put references in the text to further explain them as needed. The reader should then be able to tell the most important parts of the graphics and as such, you should highlight it rather than just resorting to explaining what’s already obvious. You also have to ensure that your text references are related to the graphics they reference so that the reader can properly make the relationship between the two. You may also see sales report templates in PDF.
Once you’re done creating your outline, make a rough draft with the most important aspects of the analysis and write it following the structure of the outline. Don’t focus on the technical details just yet. They would have to wait for later. The goal is to have the most important information written first so the reader will not have to scroll through the document to find it when they receive your report. You may also like research report formats.
Don’t forget that the leadership team makes up the most of your readers. These people are busy and won’t have time to find what should already be ready for them to check. Furthermore, you should be careful with the use of technical jargon. You won’t have to downgrade the formality of your document but you have to make it concise, comprehensive and easy to read. You can also read executive report templates.
This sections comes last but not necessarily the least important. In particular, the abstract serves as the analysis report’s summary, presenting its most vital conclusions and is written once the report is finished. The executive summary on the other hand holds much weight in every data analysis report. It’s referred to as executive summary owing to the fact that it’s a summary written significantly for the company’s executives.
These are assumed to be very busy people who won’t have the time to read the report in full. Therefore, it should be your goal to get the most important points of the report in this section such as the objective, the major details of the data presented and the conclusion. Make it as concise and as comprehensive as possible and only include the most salient points. When you submit the report and the executives gains a general idea of what it is about in the executive summary sample, then that means you’ve done your job.
The last and most important point for writing an analysis report is its authenticity. You should never include any data that isn’t tested and documented. The report’s reliability also depends on verified information and not just the absence of it or false information. You may also see failure analysis templates.
Edit what you have written and make necessary revisions as many times as you need to, ensuring that the report is factual, organised and with information structured in a logical, coherent manner. Avoid lengthy paragraphs and make use of white space to have an aesthetically appealing report. Present your figures in graphs and finally, use the active voice and exercise proper subject-verb agreement to end up with a well-written report. You can also read data analysis templates.