Imagine a kingdom with a king who does not know what is going on with his territory. Can you see it as a dysfunctional one? How can a kingdom prosper if there are still problems left unattended and unresolved? In a similar way, how can a problem be resolved if there is no simple report about it? Not to mention written reports make it legal since it's a document that does not make it mere hearsay.
How to Write an Analysis Report?
An analysis report aims to present, understand, and fix the problem. This also aims to help the management of the company to make a decision that will improve and benefit the company and its constituents. Keep reading below and learn more.
1. Gather Your Data
You won't be able to begin solving the problem if you don't find one, right? Data gathering is important in your professional report. With that logic, it is therefore important to conduct a "regular inspection" (e.g., survey, interviews, research, etc.) in the company. Upon collecting such information, make sure you check on an unbiased point of view and don't just stick to a single perspective. A piece of information is more credible if you gathered two different perspectives; could be opposing opinions from different departments or similar opinions from different departments. You just basically have to look into different perspectives and make sure to be objective upon doing such.
2. Identify the Problem
Once you gathered sufficient data for your sample report, now is the time to identify the problem. Identify where the problem started, how it began, and what could be the possible factors for such to have occurred. Then, determine the worst-case scenarios. Identify what is the worst thing that could happen if this will not be treated at the least possible sign. In addition to escalation, it's also important how greatly it affects the people, the establishment, and specifically, the entire business.
3. What Do We Do Now?
After a thorough discussion of the problem, it's time to evaluate the method on how the problem was solved or will be solved. Describe how the past problems were solved and identify who authored such resolutions in your company report. Doing this will guide the management to determine what could have been done and come up with a better plan. For instance, a company has lost numerous employees (presumably) because of poor management, and there were leadership seminars conducted to suppress it. In this instance, there could be an explanation about knowing how effective the solution is, perhaps by conducting surveys or face-to-face interviews.
4. Analyze Your Data
Make sure to make a careful and detailed analysis of the data gathered. Since analysis reports are all about resolving a problem, it's best to evaluate how the problems were solved. Determine the successes and failures of past solutions and determine whether it had alternative solutions or if it was the only solution presented. Then, think about ways of improving it. In presenting the data, you may use infographics like pie charts or bar graphs in order to make your data easily and comprehensively understood.
5. Make a Recommendation
The end goal of a business report is to suggest anything that will better the company or organization. In your conclusion, it would be best to present the one that seems to be the most effective. For example, an analysis report found that people who read books about Philippine history are more patriotic than those who watch movies about it. In this instance, the analysis would recommend people to read books about Philippine history to become more patriotic.