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There are times that it just seems like you already have a lot of stuff piled around the house or your office building needs some cleaning. You realize you need to get rid of some of them to make space for better ones. It could be furniture that had seen better days in your living room, or it can be equipment that did its job fairly well for your operations. It could be that the windows need washing, or that the whole office space would really need some cleaning done not only to keep the workplace in order but also to make it a safe and healthy place for your employees. You can also check out contract templates.
Having a property, whether private or commercial comes with a big responsibility. That includes doing some cleanup for major or even minor projects. Especially when you know some things that are already useless needs to be completely thrown out. By all means, you can render them unwanted and hire a contractor to take care of the cleaning, but make it official by writing a cleaning services contract with the following elements:
1. Contract basics: The contract must be agreed upon by two parties capable and willing to commit to and execute the services required. Next, the document should explain the business relationship or partnership between companies if you’re a businessman hiring the services of another firm. It’s best that both parties first agree to the basics of the contract before anyone begins drafting it. As a general rule, you should agree to meet and discuss terms with the contractor regarding your expectations and the process.
2. Payment and provisions: It’s a given that the cleaning company has many responsibilities, but it’s also understood that you have to pay them, which means the contract should explain the amount the company will be paid on an installment, hourly, per visit basis or any other type of payment plan you agreed together. Additionally, if the job includes a special type of service, the method and structure of payment should also be clearly stated in the contract, including a provision on how both parties would handle disputes and cancellations.
3. The scope of services: This serves as the muscle of your contract and the more detailed it is, the more efficient you’ll be at managing the other party’s expectations. Case in point, you don’t want the client assuming you’ll include cleaning the office comfort rooms when all you offered was window and operations floor cleaning. When your clients know what to expect, there’ll be little room for misunderstanding. For example, you can specify where work will be done and on what hours, as well as the specific cleaning duties, involved.
When you’re trying to build a professional relationship with a cleaning contractor you hired, a written contract is the best way in starting that business relationship. A well-written, cleaning contract ensures that both parties are in an agreement to commit to the exact responsibilities they have outlined. Here are some steps you can follow in drafting your cleaning services contract:
1. Describe the contract basics: Include a title, such as “Cleaning Contract,” the names of each party, the date of the agreement and the duration of the agreement. You can also add a license number and contact information to help you bill the client efficiently as well as monitor when payment has been made.
2. Discuss the nature of the agreement: Clearly, state what each party is obligated to do. This is where you indicate your responsibilities, the service specifics and what the business or client’s contribution should be. Use an outline template on the type of cleaning services you agreed to do and set terms regarding equipment, materials and added charges for special services as well as the payment terms.
3. Detail the area or location where cleaning needs to be done: The client needs to be specific and define what the cleaning company must do. Describe the areas of the property that needs to be cleaned. You may want to include a breakdown or subsections for describing the area the cleaning company has to cover on a daily, weekly or monthly basis.
4. Add a section for dealing with disputes: Where contracts or agreements are concerned, disputes seem to always find their way, no matter how established the terms and conditions and how detailed it was written. Just to be on the safe side, make sure to include a process for resolving disputes and the terms to which a party can terminate the contract. For instance, you can add a provision asking everyone to notify each other when there’s an intent to terminate the agreement by providing a one or two-week notice.
A contract for cleaning services entails evaluating the scope of a cleaning project and giving a detailed description of each party’s part of the deal, which would leave no room for misunderstandings and ensures the task is executed as promised and agreed. Here are further tips you can use to finalize your contract:
Most people prefer maids, janitors, carpet cleaners, and other cleaning professionals to visit their homes at specific times of the day and week, therefore your preferred time or schedule for cleaning should be identified clearly in the contract.
Put it in writing. No agreement exists if there is no record of it ever happening. Draft the contract and review it with your client present so you can update it easily if you need to make some changes, then get the final copy signed. The document will serve as the foundation of your professional relationship.
A company’s employees deserve to work in a safe and clean environment and a workplace’s cleanliness or lack thereof, says a lot about a company. Business owners have many responsibilities outside of what their daily operations demand and most people would probably not understand what goes on behind a business’ owners managing and leadership duties but that doesn’t mean you’re free to sit and watch your office building dust and dirt, developing stench and being completely unsafe to be considered a workplace.
The last thing you want is having employees calling in sick and the business losing profit because of your negligence to something as seemingly simple as making sure it stays clean and safe.