18+ Event Contract Templates – Sample, Example

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Contracts mainly vary depending on the terms and the type of services that are needed to be rendered. A freelance writing contract, for example, solidifies terms of the agreement about the production of articles as well as the quality and quantity. An event contract is a type of contract that deals with the terms of an agreement relating to an event and its specifications. To make things easier and smoother when it comes to drafting a contract, we have some ready-made event contract templates and samples available for you to check out.

254+ Event Templates - Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), HTML5, WordPress, Google Docs, Microsoft PowerPoint (PPT), Adobe InDesign (INDD & IDML), Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Microsoft Publisher, Apple Numbers, Adobe Illustrator (AI), Apple Apple (MAC) Keynote, Google Slides - START DOWNLOADING

Event Contract Template

event contract3
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Organize your thoughts clearly by laying out all the terms and conditions relevant to the event you’re handling by using this event contract template in Word. It is professionally designed by experts so that you can customize and edit it easily. Make working on your event contract now easier by using this template on your preferred software.

Wedding Event Contract Template

wedding event
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Weddings are a big part of a person’s life. So make sure you present your client with the very best by downloading this ready-made wedding contract template that allows you to provide information professionally. This document will help you define your scope with terms and conditions and details such as the cancellation clause, payment details, a termination clause, and so on. It’s pretty easy to use and can be opened using the file format of your choice.

Event Planning Contract Template

event planning contract
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Download this formal event contract template in order to ensure the smooth functioning and planning of your clients’ upcoming events. It lets you cover everything necessary for a professional event planning contract. Present all the necessary information including details on the event plan, terms & conditions, payment schedules, among other things. It is a customizable document that is designed to cater to all of your contract needs.

Event Contract Templates

Have you been in a situation where your client walks out of an event contract in your long-awaited event program? Sometimes, things don’t turn out the way you thought it would be. And you can always have a plan while you decide to have an event. So, if you are thinking of a business plan and organizing an event, be prepared to have an event contract template in Google Docs before your hand. It is essential to have a contract in hand to avoid the unnecessary problems that you may face in the course of the event.

An event contract legally-binds the involved parties (i.e., the event planner and the client) to a set of agreed-upon terms and conditions. This event planning contract includes various clauses such as the payment terms, the scope of work, termination, validity period, and so on.

Simple Private Event Contract Template

private event
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Simple private event contract samples have been created to make specifying certain details easier for people who have either no time or experience in dealing with such documents. The event contract templates that are included in this article specifically identify the important information that should be included in an event contract document to ensure the accurate performance of tasks.

How to Create a Freelance Event Contract

Industries welcome freelancers known for their quality work and service. However, freelancers are not legally protected from private departments that may take advantage of them. To avoid an awkward situation like this, a freelance event contract will be of great help.

Here’s how to create a freelance event contract:

1. Create a Title

Create a name for the event contract for purposes of contract identification and easier referencing throughout the written context. A title could be created by whoever agrees—those who would need the services and who would render the services respectively.

2. Mention the Scope of Service

The description of the services should be comprehensive enough so that expectations between both parties are met. Usually, business contract templates provide for a space in the contract to allow parties to specify the job description and desired results.

3. Specify the Work time frame

Event contracts should generally be applicable for a specified time. There should be significant scheduling of work for clients and freelancers to comply with. The work time frame restricts job performance within a specific time frame given. Our free contract templates include a work time frame for parties to track the progress of agreed plans. This way, preliminary results could also be evaluated from time to time.

Event Venue Contract Template

event venue contracts
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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You can now formally book a venue for your company events and programs within a given period by providing the owner of the venue with a professionally outlined contract that has been created with the help of an event venue contract template. This document is designed with the necessary and important sections of information that is considered in booking event venues.

Simple Restaurant Event Contract Template

restaurant event
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Check out this beautifully made template that allows you to bind information relating to your future events with the help of the above-shown Event Contract Template. It is surely assured to leave you charmed due to its user-friendly nature. You also have the advantage to customize the contents present in this template just the way you like it.

Simple DJ Event Contract Template

dj event
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Take a look at this premium DJ event contract template that will help you further up the contract creation process while hiring a DJ for his/her services for an upcoming event. It is a ready-made file that is perfect for those looking to hire DJs for events such as parties, weddings, or any such events. Using this document, you can define the terms of the service, the scope of work as well as the fees related to the service.

Wedding Event Contract Template

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  • PDF

Size: 63 KB

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Event Planning Contract in PDF

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  • PDF

Size: 81 KB

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Private Event Contract

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  • PDF

Size: 109 KB

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Do’s and Don’ts in Writing an Event Planning Contract

After you’ve read through the basics of writing an event planning contract, you must know there are certain restrictions to be able to come up with an effective one.

Here are do’s and don’ts when it comes to writing an event planning contract:

  • Do keep it short and simple – You do not need to add so much information and details if the situation no longer asks for it. In a copy of a photography contract template, you would only need an agreement that focuses on the contracting parties and photography services expected from them.
  • Don’t bail on the agreement – It doesn’t matter if you’re the client or the event planner, you just don’t abandon a commitment, especially when it’s been written, signed, and sealed.
  • Do express your concerns ahead of time – There’s no turning back once an event planning contract is finalized. Always specify and raise concerns ahead of time to clarify what should and shouldn’t be done. This could also help for smooth progress in the fulfillment of job tasks and descriptions.

Event Photography Contract

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File Format
  • PDF

Size: 74 KB

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Special Event Contract Template

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  • PDF

Size: 532 KB

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Corporate Event Contract

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  • PDF

Size: 314 KB

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Event Space Rental Contract

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  • PDF

Size: 88 KB

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Event Vendor Contract

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  • PDF

Size: 1 MB

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Chair Event Contract Template

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  • PDF

Size: 88 KB

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Event Sponsorship Contract

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File Format
  • PDF

Size: 22 KB

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Event Contract in PDF

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  • PDF

Size: 163 KB

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Special Event Venue Contract

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File Format
  • PDF

Size: 325 KB

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Make event planning and organizing a breeze through the use of the above-shown contract templates. They ensure that all things go smoothly for you and the client you’re working with, without any misunderstanding. It also builds your professionalism by citing all the terms and conditions of the event in a formal manner.

General FAQs

1. What is an Event Contract?

An event contract is a legally binding agreement that takes place between a client and an event planner. This contract consists of terms and conditions of the upcoming event, and it plays an important role in safeguarding the interest of both parties.

2. What is the Purpose of an Event Contract?

The purpose of an event contract is to protect the involved parties of the event from having any legal disputes during or after the course of the event. It lays out the responsibilities of the parties so that there is no confusion later on.

3. What are the Components of an Event Contract?

The components of an event contract are as follows:

  • Scope of Services
  • Term and Termination
  • Payment Terms
  • Cancellation
  • Warranties and Representatives

4. Is the Event Contract Legally Binding?

Yes, the event contract is in fact, a legally binding agreement document. Failure of complying with the terms presented in the event contract can land you in legal trouble.

5. Can you Cancel an Event Contract?

An event contract can be canceled or terminated in case of non-performance from the other party. However, there has to be a valid reason if the contract is being called off even before its termination period is completed.

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