Supplies are something required by all businesses and companies. A production or supply contract sets out the terms and circumstances under which one company produces and delivers goods or services to another. A supply contract may be exclusive where the two parties are not allowed to operate separately, or non-exclusive where the parties have to operate in separate markets. To make either kind of supply contract, Supply contract templates can be used.
7 Steps to Draft a Supply Contract
Step 1: Specify the Parties Involved
The first stage of preparing an agreement or contract for supplies is to define the sides or parties involved in the contract. One party is supposed to provide or produce the supplies required while the other is supposed to receive it. You can also include in this section if the agreement is exclusive or non-exclusive.
Step 2: Determine the Product Characteristics
The product or service to be supplied should be mentioned clearly in the agreement. Every detail about the product should be defined and explained. If there are any specifications regarding the product such as federal laws and regulations, policy for rejection of the product by the receiver, etc., they need to be determined.
Step 3: Purchase Order, Payments and Pricing
In the next section of the agreement, it should be mentioned how the client is to place the purchase order for supplies and if he or she will get separate invoices for the orders. You also need to explain in this section if the orders are going to be supplied on a monthly, daily, weekly or yearly basis. The pricing strategy of the product should determine how much each order will cost. If any policy is there for late payments, it needs to be specified.
Step 4: Freight, Shipping Provisions and Risk of Loss
This is a very significant consideration because often harm to the item is not subject to an infringement of the agreement by either side, so it requires to be discussed at the beginning which party will bear the costs of affected products so there is no conflict. You should also mention in this section about the freight and shipping costs.
Step 5: Confidentiality and Intellectual Property Clause
Some supply contracts include the sharing of private and confidential information. In such cases, it needs to be defined in the contract if one party will have access to the other party’s confidential information and intellectual property. If such permissions are granted, it needs to be determined how it will be protected. This also includes clauses about trademarks, trade secrets, and content with copyrights.
Step 6: Duration of the Contract
Next, you need to define how long your agreement will last. This duration should be provided clearly in the agreement. It is essential to specify when the agreement will be terminated and the policy to be followed at the end of the arrangement. In some cases when the contract’s duration has ended, the parties need to decide if they will renew the contract or sign a new one.
Step 7: Put Signatures
Make sure to make a rough draft before making the contract official. If both sides are satisfied with the draft, only then it can be printed out as the final agreement. At the end of the agreement, the signature and date of both parties are mandatory. Without it, there is no way to prove that both parties acknowledge and comply with the agreement.
10+ Supply Contract Templates
1. Product Supply Contract Template
A product supply agreement is a serious document. Hence, drafting such a document is a long and tedious job. Which is why we are offering you this product supply contract template in Word. By downloading and using this template, you get access to a sample supply contract with original content written by professional writers. You can also edit the provided content.
2. Restaurant Supply Contract Template
All kinds of businesses require supplies. This includes restaurants too. If you are running a restaurant and need supplies, you can make use of this supply contract template. This template file is specifically designed to help you make a supply agreement for a restaurant. You can download the file in Google Docs, MS Word or Pages format.
3. International Supply Contract in PDF
Depending on your supply needs, you can arrange for supplies to be sent to your nationally or internationally. Once you have made the decision and chosen the supplier, an agreement needs to be drafted for the same. If you have international supplies, then you can make the contract with the help of this supply contract sample template.
4. Contract for Supplies Template
When there is no official contract in place for the transactions between a supplier and the buyer, there arise cases of dispute and conflict between them. Eliminate these risks by making the proper supply contract for you and your client’s needs with the help of this agreement sample. The file sizes available for this template include A4 and US letter sizes.
5. Simple Supply Contract in PDF
Drafting a supply agreement can be tricky and difficult business. It requires the individual making it have proper knowledge about the format and structure. Worried about making such contracts? Allow us to introduce you to this supply contract template. It will help you make your supply agreement with ease and efficiency. The file can be downloaded in PDF format.
6. Supply Contract Risk Template
Are you not happy with your current supplier? Don’t worry you can easily change the supplier with the help of a supply contract. And to help you in drafting that contract, we are offering you this free contract template. The file will help you create the perfect supply contract that is suited to your needs.
7. Supply of Goods Contract in PDF
If you are running a business, no matter what kind it is you need supplies from certain vendors. An agreement also has to be drafted for that purpose to make the transaction valid and legal. Use this Supply of Goods Contract in PDF format that has been specially crafted to make contracts for such cases. The file is very simple and easy to use and is compatible with both OS.
8. Commodities Supply Contract in PDF
Wondering why you need a supply contract? The supply contract helps define the goals and objectives of the relationship between the supplier and buyer and also helps save money in some cases, where appropriate. You too can make such a contract with the help of this sample supply contract template. To use the file, you just have to click on the download button.
9. Water Supply Contract Template
Whether you are running a small business or handling a large company, you require some specific supplies. The most common among these include the supply of water. To make a draft for the supply of water, you can download and use this contract file. You can also edit the given content to form an independent contract.
10. Federal Supply Contract in PDF
This Federal Supply Contract in PDF provides you with a sample file featuring the contractor use of GSA Federal supply schedules. The file contains original and suggestive content and headings that are fully customizable. To get access to the file, you just to download the file in PDF format and you’re good to go. The file can be used to make a planner contract.
11. Formal Office Supply Contract in PDF
A supply agreement is a crucial legal document for both the seller and the buyer and hence should be strictly professional. The contract also needs to be simple and formal enough for the parties to interpret and understand. Make a formal supply contract with the help of this supply contract file. Download the file now to avail of it!