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21+ Expense Report Form Templates

While performing certain job functions there might be a number of additional expenses that are incurred as part of the job. These amounts need to be reimbursed and hence has to be kept a record of. This record is known as the expense report. This is then later given to the bookkeeper who in turn will write a cheque for reimbursement purposes.

5 Steps to Create an Expense Report Form in Google Docs

Step 1: Create a New Document

Open an internet browser from your computer and go to docs.google.com. Create a new blank document and use the first page as the cover page. It does not have to be anything complicated it can just contain the title ‘Expense Report’ and the document number.

Step 2: Pay Period

In the next section write down the pay period. Depending on the policies of your company this might be dependent on the project, e.g. the expenses are calculated after the end of a project which is feasible if your projects don’t take months to complete. But it is much better to have a more frequent pay period like a week or so.

Step 3: Employee Information

After that write the information about the employee who needs to be reimbursed. Write his name, his employee ID, the department he works for and his position. All write down the name of his supervisor. If there are other relevant details that have to be mentioned regarding the employee, write that down as well.

Step 4: Expense Details

Once the above details have been filled up, you need to write the details for the individual expenses. Use a table for that purpose. Create a table with five columns. Give the heading of the first column as ‘date’, that of the second, ‘account’ that of the third, ‘description’, the fourth as ‘category’ and finally, the last one as ‘amount’.

Step 5: Signature and Approval

Once this report has been created it needs to be signed by the concerned employee. Write the name of the person, followed by his signature. After that, write the name of the person who he is responsible for approving this report and finally the date.

21+ Expense Report Form Templates

1. Expense Report Form Template

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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If your company is slowly expanding then you might be incurring several expenses that you might find difficult to keep a track of. That is why it is suggested that you make use of a simple expense report form like the one provided here. You can just download it and make these available to your employees who can then fill it up and send it to the concerned authority.

2. Sample Expense Report Form

Details
File Format
  • PDF

Size: 165.8 KB

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If you feel that it is high time that you started using expense reports in your company, you might find this sample expense report to be quite helpful. This can be used in most circumstances and is very detailed in its approach. So download it now and save yourself some time. Make sure that the employees can easily access it so that they are able to fill it up and submit it.

3. Expense Report Authorization Form Template

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File Format
  • PDF

Size: 322.9 KB

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If you were wondering what the proper expense report format should be like then you should really consider downloading this template. This can help you in your work by not just decreasing the time you need to prepare one but you can also use it directly as well because it is 100% editable as most of our templates are. So check this out now.

4. Visitor Expense Report Form Template

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File Format
  • PDF

Size: 1.3 MB

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If you have not prepared a visitor expense report form before, you might be looking for something like this so that you may take references from it. Download this expense report in pdf now to get started and if you would like to check out some alternatives, you can find a number of them on our site.

5. Domestic Travel Expense Report Form

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File Format
  • PDF

Size: 299.5 KB

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If you run a company that requires some of the project managers to travel to different parts of the country to finalize deals, then you need to create a domestic travel expense report like the one provided here. However, the good news is that you don’t need to create one from scratch. Instead, you can just download one of our expense report templates for the purpose and start using it directly.

6. Simple Expense Report Form Template

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File Format
  • PDF

Size: 658.7 KB

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If you are having trouble creating an expense report for your company, we would suggest that you download this simple expense report form that we have hand-picked for you. It will considerably decrease the amount of time you would have had to spend in an attempt to create one while at the same time making the lives of your employees easier as well. So download this form in PDF now.

7. Travel Expense Report Form Template

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File Format
  • PDF

Size: 225.3 KB

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If your company is growing and now you are having to fly to all parts of the world to secure contracts then it is probably high time that you started using a travel expense report form. If you have not come across one previously, you might need some help in preparing one. That is why we have picked this template for you. Check out our forms in Google Docs as well.

8. Monthly Expense Report Form Template

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File Format
  • PDF

Size: 115.5 KB

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If you want to make the lives of your employees easier, you should seriously consider using an expense report form. You can easily create this form in Google Sheets by taking help from this sample that we have prepared for you. If you would like to look at some alternatives, then you can find quite a number of them on our site.

9. Employee Expense Report Form Template

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File Format
  • PDF

Size: 30.2 KB

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An employee expense report is one such document that can greatly improve the workflow in your company, especially for the accounts department. So if you are thinking of creating or using one don’t delay it any further. Download this sample to create a similar form in Word or any other software for that matter.

10. Sample Travel Expense Report Form

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File Format
  • PDF

Size: 118.7 KB

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If you have been delaying the use of travel expense report form only because of the laborious process involved in creating one, then you can take a look at the sample that we have already created for you. Download it now and see if you can use it for your purpose. Remember that it is fully editable so you can change it to in whatever way you want.

11. Standard Travel Expense Report Form

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File Format
  • PDF

Size: 1.2 MB

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Looking for a standard travel expense report that would help you to manage the finances better? Then you should definitely give this template a try. There are more such samples available on our site that can make managing your business much smoother, so consider bookmarking our site as well.

12. Standard Expense Report Form Template

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File Format
  • PDF

Size: 109.0 KB

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If you use an iPad for most of your business-related work then you should definitely check out our forms in Numbers. They are some of the best out there. But if your need for today is a standard expense report form, you need not look any further than this sample that we have created for the purpose.

13. Employer Expense Report Form Template

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File Format
  • PDF

Size: 157.8 kB

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An employer expense report form can make your employees’ lives a lot easier as it would decrease the amount of paperwork they have to engage in to get their reimbursements. This would also be beneficial for the accounts department because this would mean that the information that they get would all be presented in the same format.

14. Basic Expense Report Form Template

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File Format
  • PDF

Size: 18.3 KB

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If you were looking for basic expense report forms that would help you to create your own then we suggest that you give this report form a look. If you want something less basic we have forms that cater to the needs of multinational corporations. So rest assured that you will find something on our site that you can make use of.

15. Formal Expense Report Form Template

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File Format
  • PDF

Size: 82.7 KB

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If your boss has asked you to prepare an expense report make sure it looks professional. If you have never created one before, you can take a look at this formal expense report form. This should be more than sufficient for your needs and in the unlikely event that it isn’t you can try out our other templates one of which is sure to prove useful to you.

16. Volunteer Expense Report Form Template

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File Format
  • PDF

Size: 615.1 KB

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You have already spent quite a while searching for free forms that would ease the process of writing a volunteer expense report form. But the search results that you are getting are generic and of little to no use for your work. We would request you to spare a moment and take a look at this template. This just might be what you need. Download it now to find out.

17. Printable Expense Report Form Template

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File Format
  • PDF

Size: 173.5 KB

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18. Expense Report Form Example

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File Format
  • PDF

Size: 402.1 KB

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19. Expense Report Form in PDF

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File Format
  • PDF

Size: 97.9 KB

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20. Expense Reporting Form Template

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File Format
  • PDF

Size: 130.4 KB

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21. Professional Expense Report Form Template

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File Format
  • PDF

Size: 536.6 KB

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22. Sample Expense Reporting Form

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File Format
  • PDF

Size: 167.9 KB

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