When the time comes that one has to retire, it’s never an easy thing. Things such as notifying one’s employer and having to go through the grueling retirement process is always a given, but then there are other things that make it harder. For instance, the person retiring may not want to say goodbye to fellow employees, thus making it harder for him or her to leave.
If a physician were to retire, then these problems are just as clear or even more so. When a physician has to retire, not only will he or she have to notify both employers and co-workers, but to reoccurring patients as well. So when the time finally comes for a physician to retire, he or she will need to write a proper retirement letter and this article will teach you how to make one.
Sample Physician Retirement Letter
Physician Retirement Letter to Patient
The Information that Should be Shared on the Physician Retirement Letter
As recently stated, it’s never an easy thing in the event that a physician will have to retire. If you’re a part of that profession, then you’ll want to share the news with the patients that you have been handling for a long time. Although they don’t particularly like hearing it, they’ll have to learn about your upcoming retirement and it’s better to hear it from you than from someone else (not that it isn’t an option). You may also see simple retirement letter templates.
So when making the physician retirement letter, it’s either the physician or the organization that he or she works for that will be creating the letter. Either way, the letter needs to contain certain pieces of information that will give patients everything that they need to know regarding the retirement. You may also see retirement resignation letters.
Here is a list of things that you will want your letter to include:
1. The Basic Information of the Patient
When it comes to drafting a letter as important as this, you have to make sure that it ends up in the hands of the right person and that’s only going to happen if you address the letter properly. So what you’ll have to write down is the complete name of the patient as well as his or her address. You may also see retirement letter to clients.
2. The Basic Information of the Physician
While creating this letter, you want the patient to know exactly who sent him or her the retirement letter. Meaning that you will have to provide your complete name, as well as your job title. You may also see a sample of retirement letters.
3. The Date on Which You Plan to Retire
If you’re going to stop continuing with your practice, then you don’t want to surprise your patients by telling them on the day you plan on leaving or even a couple of days before. You should give your patients at least a month or a couple of weeks notice so that they can better prepare themselves for when the time comes. Within that amount of time, they will be able to find a good replacement as well as plan out their goodbyes to you. So when writing down the date in the letter, you’ll have to make sure to include the month, day, and year so that the patient will know exactly when you plan on leaving. You may also see sample retirement resignation letters.
4. Information Regarding the Replacement Physician
If you’ve already come up with the best possible replacement to handle the patient, you’ll want to share his or her information in the letter. So what you’ll have to provide is the education of the replacement physician, as well as whatever experience he or she has that will be beneficial for when the time comes that he or she will replace you and take care of the patient. You may also see early retirement letters.
However, you cannot just assume that the patient will just accept the replacement. He or she may not want the replacement you want or that patient may have already found a suitable replacement when the time comes that you have to leave. Which is why you will also need to provide a statement that will tell the patient that he or she has the option to accept the replacement; the reason as to why you have to do this is because most patients fear that their retiring physicians jump the gun and hand over their records over to someone else that they haven’t even approved yet. You may also see simple retirement letter to the employer.
5. Your Contact Details
Let’s say that the patient still has a couple of things that’s worrying and would like to ask more questions regarding the retirement or what’s going to happen after his or her physician has retired. This means that you will need to provide the patient with contact information that he or she will be able to use to communicate with the person that can help. You can write down the phone number and email address of the physician directly in the letter, or you can write down the contact details of the physician’s employer as he or she may be able to address the concerns just as well.
6. Your Signature
Once you’ve done all of that, the last step that you will need to take is to make the letter official. This can only be done if you provide your signature at the very bottom of the letter along with your name. So whether you’re the retiring physician or the physician’s employer, you will need to provide these two things to confirm the retirement with the patient. You may also see retirement letter to colleagues.
If you plan on sending the letter via email, then you will also need to come up with a proper subject line. The main point of the subject line is to tell the patient what the content of the letter is going to be without even opening it. So when doing this, make sure that it gets straight to the point. For example, you can write something like “Retirement Notification – First Name and Last Name” or just about anything else that gets the message across clearly.
Tips for Making the Retirement Letter
Now that you know what it is that you have to place in the physician retirement letter, the next thing that you’ll want to do is polish the letter to the point where the patient will get everything that he or she needs to know, as well as understanding that there were actual time and effort put into the letter’s creation. You may also see retirement notification letters.
So here are a couple of tips that can help you out with that:
1. Keep the Tone Friendly, Yet Professional
If you’re the physician writing the letter, then you have to make sure that you don’t get too friendly with your language. You have to remember that this is still a letter that you should show as much respect and professionalism as possible and that won’t help if you just say whatever you feel like saying. Just because you’re close to the patient doesn’t mean that you can use colorful language, just keep the right balance of friendliness and professionalism and everything should be okay. You may also see retirement letter for teachers.
If you’re the employer in the situation, then it’s best that you keep the tone professional and respectful at all times as you have to treat this more like a business letter than anything else. You may also see acceptance of retirement letters.
2. Be Sure to Thank the Patient
The patient is the main reason as to why you have a job and why you’re able to gain an income. Not only that, but there’s always the privilege you obtain after helping out someone who is in need. It’s due to those reasons that you need to thank the patient as early as in the first sentence so that you can let him or her know just how meaningful and how much of an honor it was for the opportunity to help someone with your expertise. You may also see retirement appreciation letter templates.
3. Never Express Any Negativity into the Letter
If you’re going to be making this type of letter, then you’ll need to leave all kinds of negativity out of it as you don’t want the patient to feel bad or forming any bad blood when there’s no need for it. Even if the patient has been very difficult to deal with, you don’t mention that in any way throughout the letter and just focus on the opportunity that he or she has provided you with. The reason as to why you would want to do this is because you do not want to leave a bad last impression once you’ve finally retired. You may also see funny resignation letters.
In the event that you have been upset about constantly having to deal with the patient for as long as you have, best leave it out from the letter. Try to make sure that none of your emotions are mixed with whatever you plan on writing as you might just say something that you’ll later regret. You may also see formal resignation letters.
4. Proofread the Letter
And lastly, you should make sure that you polish the letter to the point where there isn’t a single error. You want the patient to know that you actually took the time and effort into making it rather than something that you just haphazardly put together. So as you’re going through its contents, try to find any mistakes in terms of grammar, spelling, or information regarding the retirement. It’s best that you go through it at least twice to guarantee that you won’t miss any. Once you do spot them, fix them at the earliest. You may also see thank-you retirement letters.
If you would like to learn how to create other types of letters, then all you have to do is go through our site, we have all the articles you need to help you with the situation you’re facing. Just make sure that you utilize the information you’ve gathered from these articles well. You may also see retirement letter to coworkers.