There comes a certain age where a person is no longer fit to work. If not that, then there may be other reasons as to why he/she can no longer carry on with organizational duties. No matter what reason it may be, that person will need to inform the boss before his/her retirement. You may also see retirement resignation letters.
This is why it’s important that a letter which notifies the employer of the upcoming retirement is to be made. So, if ever you think that it’s about time that you retire, you will then need to create a retirement letter and this article will give you everything that you need to know in regards to how you’ll make one.
Free Retirement Letter to Employer Template
Free Retirement Resignation Letter to Employer
Sample Retirement Letter
Notice of Retirement Letter
Sample Retirement Notification
What Should be in the Retirement Letter?
While the entire point of creating the letter should be pretty clear by now, you should know that there are certain pieces of information that you’ll have to place in it. So here’s a list of the different pieces of information:
1. Basic employee information
If your boss is going to find out that someone’s retiring via a letter, then he/she would want to know who that person is. This is why you’ll need to put in information such as your complete name, your current address, and contact details (phone number, email address, and any other means of contact). Also, be sure to put in the date so that your employer will know when you’ve made the letter.
2. Employer contact information
Since you’ll be addressing this letter to your boss, you should also place his/her basic information. So that’s everything from your employer’s name, job title, the name of the company, company address, and contact information. Be sure that you don’t leave out anything. You may also see sample retirement letters.
You’ll want to start your letter with a greeting to your employer. Since this is a sample retirement letter to your boss, you want to be as professional as possible. It’s always good to start with something like “Dear Mr/Ms. Last name” or anything similar to that.
4. The first paragraph
This is the body of your letter where you will be talking about retiring from the organization. Remember that you have to keep the tone of the letter as professional as possible, even if you’re somewhat close to your employer. Put in the date as to when you’re going to retire so that your employer will know when you plan to leave. Doing so will give him/her enough time to find a proper replacement for the hole that you’re about to leave. You may also see sample retirement resignation letters.
5. The middle paragraph
This is the part of the letter where you will be thanking the employer. Again, it’s important that you keep the professional tone even up to this point. You can thank the employer for all the positive experiences that you’ve gone through while working for the organization or you can think him/her for the opportunities you’ve been provided throughout your entire tenure. Even if you feel as if your boss doesn’t deserve it, it’s still best that you thank him/her for allowing you to work in the organization as you don’t want to leave any bad blood. You may also see funny resignation letter templates.
6. The final paragraph
Once you’re done with the first and middle paragraph, you will then focus your attention on the last one. This is the part where tell your employer that you’re more than willing to help during the transition process. Seeing as to how you will be affecting the company should you leave, especially if you hold a title that’s higher than the rest, then you’ll want to make things easier for your employer when trying to find your replacement and doing all the work that you can before you retire. Remember that doing this will help in preventing any bad blood between you and your employer right before you go. You may also see letter of employment templates.
7. Complimentary closing statement
And lastly, this is the section of the letter where you close the letter. It’s always best that you do this with the words “sincerely” then followed by your complete name and signature. You may also see employment acceptance letters.
If you are sending your letter via email, you should omit the employer’s contact information. Then once you’ve written that down, you may then put in your own contact information and place in your signature in the end. Also, you want to create a subject line that will let your employer immediately know the purpose of the letter without even having to open it. So go with something that’s simple, brief, and descriptive like “Retirement – Your last name”. You may also see volunteer resignation letters.
Tips for Creating Your Retirement Letter
Now that you know about the different pieces of information that you should place into the letter, you should know that there are also a couple of other things that you’ll need to do during its creation. You may also see resignation letter templates.
So here a couple of tips that will help you out:
1. Before you retire, you need to discuss it with your employer first. You can’t just surprise your employer with a letter that you’re going to retire, which is exactly why you’ll need to talk it through with him/her first. Once you’ve talked with the employer about your upcoming retirement, you can then send out the letter as it’s basically just your formal notice. You can write the letter as business correspondence or an email, but either way, it should be free from any grammar, spelling or information errors. It’s your duty to make sure that the letter is free from any of these as you want to make it perfect. You may also see employee acknowledgment letters.
2. Give the date as to when you’re going to retire. Early in the letter, give a specific date for your retirement. This way, you’ll be able to avoid any delays to your retirement as your boss might want you to do a couple of things before he/she can let you go for good. So when you’re setting up the date for your retirement, you want it to be around at least 2 weeks as that will give your employer and you enough time to finish whatever needs to be done. Because if you were the employer, then even you would want to have ample time to resolve everything that will be left behind by a retiring employee now right? You may also see resignation letter samples.
3. While writing the letter, mention all of your successes during your tenure in the company. During your entire time working for a particular organization, you must have gained a couple of achievements here and there. However, you won’t want to mention all of them as you still need to leave space for other pieces of information that you’ll be putting into the letter; think of the ones that are really important so that you’ll know what to place. However, if you’re the type who thinks that you haven’t exactly gained much from working with the organization, then it’s still best that you mention something rather than nothing. For example? you can write about the number of years you’ve spent in the company and remind your boss of what you were able to contribute. You may also see resignation acknowledgment letter templates.
4. Express your gratitude. A retirement letter is an ideal place to thank your boss for all the experience you’ve been able to gain. Try to think about all the different things that you’ve been able to learn or the people that you’ve met during your entire tenure with the company so that you’ll find it easier to thank your employer for everything. If you are unhappy with your job for any reason, don’t mention it. Your employer still gave you the opportunity to work for the company so you can at least thank him/her for that. Remember that the tone of the letter has to remain professional and cordial all throughout, even if you’re just thanking your employer. You may also see resignation letter writing tips.
5. Offer potential proposals. Even if you’re going to retire, you can offer any kind of help to your employer should you wish to do so. Although you’re not necessarily required to do so, it’s still a gesture of good faith and it’s a way for you to thank your employer for everything that he/she has done for you throughout the years you’ve stayed in the company. So you can offer things like working for the company part-time but at your own leisure, or you can tell your employer that you’re more than happy to help out with the transition process to make it easier. These options will have been discussed with your boss in person first, and you’ll just be reiterating them in a formal way. You may also see employee acknowledgment letter.
6. Send the letter to the Department of Human Resources. Once you’re done creating the letter, you’ll need to make another copy of it. The first one you’ll be sending to your employer, and the other you’ll be handing over to those in Human Resources. You have to make sure that these people have a copy of the letter as you’ll want it to be on your personal record. This will help you to avoid any problems with receiving your benefits during your transition out of the company. Also, it’s basically proof that you’ve officially notified your employer that you’re going to be retiring so you’ll need to make sure that you send it over to the department.
7. Don’t forget to put in your contact information. As you’re retiring, there are a lot of things that you’ll have to go through such as signing certain documents or finish particular projects before you’re finally able to leave. Also, there might be problems during the transition period that your employer will want to talk to you about, so it’s best that you gave him/her your contact information. Be sure that you provide all forms of contact with your employer so that the two of you can keep in touch all the way until you’re officially able to resign. You may also see standard resignation letter templates.
If you’re going to make a retirement letter, be sure to follow all of the tips above as well as the steps on how to create one. In the event that you would like to learn more on how to create sample retirement letters or any other similar topic, then all you have to do is go through our site, find the articles that have the information you need, and utilize what you have been able to gather to help you out.