If you are tasked with a particular project with a long deadline, then it’s more than likely you will be required to provide weekly updates regarding its status. In order to share the much-needed information, you will need to conduct a weekly project status report. This article will teach you all that you need to know in order to properly do one.
7 Steps for Creating a Weekly Project Report
Step 1: Begin By Pointing Out the Project’s Goal
It is very important that you always point out the goal of the project. This is because the status reports you will be sending in will help readers understand as to whether or not the goal or goals of the project will be met on time. Provide a clear description when putting in the goal or goals of the project into your report.
Step 2: Provide the Date
This is another important piece of information that just about every weekly status report will need. Those who will be going through each report will be checking on the dates. This is to help determine as to whether or not the project will be completed on time. Make sure to put in the month, day, and year to point out the exact day the report was made.
Step 3: Provide Information on the Team
Make sure that you forget to include the information of the team that is helping you out in the project’s completion. This is needed to tell which person is tasked with certain responsibilities, allowing one to determine which of them was contributing and which ones are not. Be sure to include everyone’s complete names as well as their roles in the project.
Step 4: Provide the Project Schedule
The person who you will be sending the report to will want to know if whether or not everything is going according to the project schedule. This is where you will need to provide a copy to show where exactly you should be in terms of progression. Make sure to point out what it is that you have already managed to finish.
Step 5: Share How the Budget is Being Handled
You will need to show if whether the project has either stayed within or has gone beyond the budget it has been provided with. If it went over, then you will need to point out the expenses that have caused you to spend more than what was originally intended. Make sure to provide accurate figures when writing them down in the report.
Step 6: Share Any Problems Encountered
It’s possible that you and the team may have hit a few walls that have impeded the project’s progression. So what you are going to have to do is to explain as to what these roadblocks may be as they may be a good enough reason to push the deadline to a further date.
Step 7: Conclude Your Report
Once you’re done sharing what you need to share, then the last step is to come up with the conclusion section of your report. All you have to do is to summarize everything that you’ve written, and then come up with reasonable suggestions that will ensure that the project is completed.
5+ Weekly Project Status Report Templates
1. Project Management Weekly Status Report
If you are in charge of managing an entire project, then you will be required to provide weekly updates in regards to its progress. In the event that the time comes that you have to do so, then make use of this particular report template. It will allow you to make a document that will provide all the information on the project’s status.
2. Project Weekly Status Report Template
When you have to provide weekly reports on the current status of a particular project, then know that you can always download this template. With it, you can make a report that can provide important details. These would include the name of the project, its current level of progression, the roadblocks it faced and so on.
3. Sample Project Management Weekly Status Report
If you are planning on reporting the status of your project on a weekly basis, then you will find the most use out of this document. Download it and then use programs such as Microsoft Word or Apple Pages to open it. Once you have done so, then you may make whatever changes until you have created the report you need to send.
4. Blank Weekly Project Status Report Template
If you want to have a document that you can simply fill in to provide the status of your project, then you’ll find the most benefit in downloading this template. With it, you can make a document that you can use to report on the project’s current level progression on a weekly basis.
5. Weekly Project Activity Report Template
If there are multiple activities taking part in a project you’re in charge of, you will most likely be required to send reports in regards to how they’re progressing. When the time comes that you need to do so, consider downloading and using this template to help you make the report you need to show.
6. Construction Project Weekly Status Report
Being a part of a construction project management team is no easy task, especially if you’re the person who has to make weekly reports on its progress. Should the time come when you need to make such a report, then use this template to provide all the details one would need in regards to the construction project you’re handling.