Planning is key to any form of a project. It goes without saying that there needs to be an organized form of reference to which one can provide data about a project to their clients or employees in a systematic way. Templates play an important role and are available for free download for use in project management. You may also see Project Checklist Template
Importance of Microsoft Word in Project Templates and Different Editions
Project management needs to be archived for easier access by the team working on it. Project templates not only provide better time management but also promote superior project planning. Microsoft Word is an essential software that supports many word formats such as word doc, XML, PDF, etc. There are various editions in MS word such as Word 2010, Word 2013, and the latest edition being Word 2016 available for use. You may also see Project Proposal Template
Popular Formats Used for Project Templates
Project templates come in various designs. Listed below are some of the popular word file formats used in word documents. You may also see Project Execution Plan Template
- Case study format – Provides information about an ongoing research. Contains progress notes, dates and log entries.
- Project proposal format – Format used in creating a request to proceed with a project. Contains details on the project and other related footnotes.
- Project report format – Information about the project creator, project coordinators, versions, etc.
- Risk Assessment format – Involves listing potential risk factors, control measures, and member responsibilities.
- Project Scope format – Involves information of milestones, project impacts, project goals.
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The Important Content Information That These Templates Provide
Much of the information involve highlighting the structural procedures of each format. Let’s break them down.
- Project and Organization name
- Position of members
- Contact information like E-mail/Phone numbers
- Team members working on the current project
- Purpose of project creation and date of establishment
- Goals achieved and targeted
- Partner institutions
- Version and document history
- Comment and signature section
- Client information
- Weekly status reports
- Project cost estimation/budget
- Risk management plans
- Communication procedures
Guidelines to Follow While Using a Template
As with every project, it is extremely important to list information that is crucial to the development. If the project collaborates well, the process of retrieval and storage would become easier for members. You can find a free sample to download online for Word Templates. Some of these offer substantial information while others keep it simple. In word formats ranging from case study to project reports, it’s necessary to keep updating the comment box to keep others working in the loop for a better record. It’s a good idea to always provide a downloadable copy to your team members at every progress you make so to avoid losing important and valuable progress if something goes wrong.
Benefits of Using Microsoft Word for Project Templates
Many clients and team members swear on Word and its features to provide them with a hassle-free environment for project management. It helps in better backup by providing One Drive cloud storage and this ensures that all projects are protected. The user-friendly tools available in Microsoft Word also help new project members in learning the ropes faster than other software which lacks features.