A travel request form template is a document that incorporates all the information that a traveler needs to forward for approval from higher authority before going on a trip. It includes trip dates, destinations, important notes on the trip, travel services such as mode of travel, accommodation, meals, car rental, etc. This travel request form template shows a traveling place and also expenses associated with each. The request form can fulfill many purposes, right from securing permissions for visits to places to seeking authorizations on the behalf of travelers.
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5 Steps to Write a Travel Request Form
Step 1: Include Complete Details of the Traveller
A travel request form template should contain complete information such as full name, designation, employee id, contact number, fax number, email id of the traveler. Make sure you do not forget to mention the purpose of the trip clearly in the travel request form template.
Step 2: Describe the Information Related to the Trip
It is a must to describe the trip information in a travel request form template. It includes the date and time of departure and arrival of the traveler, mode of travel, travel schedule, travel itinerary, lodging, meals, and other services during the entire trip.
Step 3: Display Travel Expenses and Information Regarding Sponsorship
A travel request form template should display the estimated expenses of the trip that includes transportation expenses, costs of meals and accommodation, car rentals, travel expenses, etc. If it is a sponsored trip do not forget to mention the details and contact information of the sponsors.
Step 4: Do Not Fail to Mention the Names of All the Authorized Persons
A travel request form template cannot be forwarded unless it is approved by the higher authorities. Hence it is essential to mention all the names of the persons along with their signature whose permission is necessary to approve the trip.
Step 5: Make Sure You Incorporate All Terms and Conditions In the Template
To make everything work properly it is necessary to have transparency in every aspect. Terms and conditions should be clearly described in the travel request form template. Additional notes should also be given place in the template to add any additional information regarding the trip. Next up we will show you some superb exampels of travel request forms that you can download and customize for your use.
9+ Travel Request Form Templates
1. Free Travel Request Form Template
This travel order form template in PDF is nicely organized and is neat in appearance. The template includes the information related to the traveler, the reason for the trip, transportation, total travel amount, etc. A travel checklist is also provided for the use of the travel coordinator, so download it today.
2. Free Travel Request Form Template
This travel order form template is unique in appearance and contains all the vital information such as name and position of the traveler, itinerary of the trip, project name, estimated travel costs, etc. Instructions are also given to make it easier for the traveler to fill up the form.
3. Simple Travel Request Form Template
This travel and holiday request form template is beautiful in appearance and is well-organized. The template is sectioned into parts such as traveler details, travel details, employee declaration, travel cost, approval by dean and project manager, etc and the traveler is required to fill in the details accordingly.
4. Travel Request Form Template Sample
This travel request form template has all the characteristics that make it best on its own. All the details of the traveler, estimated costs, date, and timings of the meetings and approvals are displayed in the travel ticket template systematically in the tabular form that makes it look organized.
5. Basic Travel Request Form Template
This trip report template is an example of a simple yet useful travel request form template like holiday request form. It contains all the details of the employee such as employee name, designation, id, department, etc. Space is provided in the template to add any additional notes related to the trip if required.
6. Impressive Travel Request Form Template
This is an impressive travel authorization form template. The format of the internal check request form template is quite unique and eye-catching. This is a single page document that is ready to print. Details of the traveler, travel schedule, authorized signatory, travel purpose, etc are incorporated in the template.
This order form template is an employee travel advance request form template. It features employee information, the purpose of travel, funding, information regarding travel advance and approvals from various authorities. Separate space is provided in the template that is reserved only for official use. It is a well-organized form template.
8. Standard Travel Request Form Template
This template is an eye-pleasing travel authorization requisition form template that uses the combination of red white colors. Estimated travel expenses are calculated and displayed in the template. A sufficient amount of space is provided to fill in the details of travel justification, contact numbers, etc.
9. Professional Travel Request Form Template
This template is a well-constructed travel authorization request form that reveals information of the travel itinerary, lead counsel, etc. It clearly describes the terms and conditions related to travel. Itinerary of the travel, dates, and purpose of the trip is also provided in this travel form template.
10. Sample Travel Request Form Template
This travel order form template houses all the information related to a trip, the traveler going on a trip, sponsorship of the trip, travel expenses, travel references, special travel circumstances, accounting, travel cash advance and recommending signatures. Blue and white colors incorporated make the template more attractive.