Business trips can keep your mind preoccupied due to the stress caused because of the responsibility in your hands of making sure that the trip along with the seminars, conferences, and meetings are a success and you meet all your required goals. So a Travel expense report template can help you in keeping track of the money spent with ease such that you can provide a detailed report to your company/employer to reimburse you for the expenses.
5 Steps to Write a Travel Expense Report
Step 1: Identify the Reimbursable Expenses
Expenses made for personal interest are not refundable. However, those made to make sure that the trip is a success from the business standpoint are to be compensated by the required authorities, so distinguish between the two before presenting the expense report to your superiors or the people in charge.
Step 2: Enter Personal Details
Input your name, employee ID number, the name of the department you are a part of and most importantly, the destination and purpose of travel. Also mention the date of travel, its duration and all the necessary information regarding the trip which will help in smoothing the reimbursement procedure.
Step 3: Store the Bills and Receipts to Submit to the Company
Store and attach the receipts along with the report as proof of the transactions if required. Also, attest copies of the tickets and the boarding pass to make sure the employee can verify the expenses efficiently and reimburse you in time.
Step 4: Mention the Expenses
Enter all the expenses along with its cost in the tables provided including airfare, local transportation, accommodation, meals and other expenses such as money spent on gifts/token of gratitude for the client or partner. Also, mention the amount of money prepaid by the company and the balance to be compensated.
Step 5: Get It Approved By the Decision Making Committee
This is the last piece of the puzzle, to get yourself reimbursed for the expenses made during a business trip. Submit the completed Expense Report with all the details and evidence such as bills and receipts to your employer in order for him/her to go through the report and accept your grant.
10+ Travel Expense Report Templates
1. Premium Travel Expense Report Template
Submit a comprehensive breakdown of the travel expenses made by you on a business trip to your employer for the process of reimbursement and maintain transparency with the aid of this report template in Google Docs. It is available in various applications such as Google Docs, MS Word, and Apple Pages.
2. Professional Travel Expense Report Template
Were you required to carry out payments during a business trip for corporate interest? Then do not pass this great opportunity and grab this report template in Pages to claim for the remaining dues from the firm with ease. Record and provide the details of the amount of money spent using your preferred file format.
3. Corporate Travel Expense Report Template
If you are representing your firm on a business trip, then you will be required to submit the expense report to your employer at the completion of the trip. Utilize this neat and well formulated professional travel expense report template, which can be used to convey all the details without any uncertainty and has all the necessary tables and headers.
4. Auto Travel Expense Report Template
Take a sigh of relief as you will no longer have to worry about not getting reimbursed for making personal expenses for the benefit of the company on a trip with the help of this simple expense report template. It will aid you in keeping track of the transportation expenses exclusively.
5. Travel Expense Report Template Sample
Are you an exact person who aims to be detailed and accurate in their paperwork? Then grab this free expense report template to avail of the benefits which come along with it and create precise expense reports and capture every minute detail regarding the business trip with ease.
6. Standard Travel Expense Report Template
This expense report template consists of a simple, plain, and professional design with adequate tables to put in the specified values. Use it in order to minimize the time spent on creating trip expense reports and put that time and effort instead to take care of the business proceedings.
7. Simple Travel Expense Report Template
Use this sample expense report template it is available for instant download in US and A4 letter sizes. It consists of Standard Google fonts and is supported by a large spectrum of applications including MS Word, MS Excel, Apple Pages, and various others. It is available in teal color, but it can be changed to your liking.
8. Free Travel Expense Report Template
Focus on carrying out your objectives efficiently and let this expense report sample template take care of the process of keeping track of the expenses such that you can make the best out of this trip and carry out the business successfully for your firm.
9. Basic Travel Expense Report Template
Use this expense report template example to get refunded for the expenses made while out on a business trip representing your company. Enlist the amount of money spent on lodging, meals and other miscellaneous expenses which were made for the benefit of the firm along with the date of the transaction and its receipt.
10. Sample Travel Expense Report Template
Traveling for a business meeting can become hectic, and providing your employer with a detailed expense report for the reimbursement procedure can add to your misery. But with the help of this expense report format template, you can streamline the process as this template is easy to edit and comes along with a checklist.
11. Printable Travel Expense Report Template
Applying for reimbursement can seem to be a complicated process. However, with this expense report template in PDF by your side be rest assured and focus entirely on expanding your firms business, as it will take care of all your needs by helping you create professional expense reports. It is available in the black and white color background along with a few different colored fonts and is printable.