Business Requirements Document

A business requirements document is a vital record that describes the high-level business needs of a company. It outlines what the group wants to do presently and in the future. business-requirements-documen

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Business Requirements Document Definition & Meaning

A business requirements document or BRD is a comprehensive description of the goals, objectives, and expectations an organization wishes to achieve for a new project, program, or business solution.

It aims to record the functional, quality, and usability requirements into adaptable formats for future analysis and design activities, and its format must be understandable by all business stakeholders.

What Is a Business Requirements Document?

Business documents tend to change as businesses grow and develop over time. So, it is necessary to prepare a business requirements document (BRD) whenever there is a need to build a new application, replace a business application, or partner with a vendor to complete a specific project. This document describes a business need or objective along with what is expected of the project.

10 Types of Business Requirements Documents

Technical Business Requirements Document

For a new application to be built, it is essential for companies to partner themselves with other vendors or experts in the field. A technical business requirement document describes the performance and the requirements you need to accomplish for the project. Such a subject includes reliability and availability and other technicalities.


Software Development Business Requirements Document

For software projects and programs, a software development business requirements document is prepared to describe the problems the project is trying to solve and the required outcomes necessary to deliver value. Since building a new software can be a series of trial and error it is necessary to lay out the requirements to stakeholders. This document provides clarity, retains focus, and removes uncertainty about the project’s needs.


Project Management Business Requirements Document

In order to proceed with an upcoming project, it is essential to prepare a project management business requirements document. Often described in this document are the changes in capabilities that will result from the project. A detailed BRD is crucial to the success and completion of the project.


Product Business Requirements Document

Companies often strive to produce, revamp or develop new products for their clients. A product business requirements document is a vital tool used in product development to describe the product’s scope, purposes, functionality, framework, and the different stages of its development. With that, it may serve as a guide for business and technical teams to help build, launch, or market the product.


E-Commerce Business Requirements Document

Opening your business online is quite feasible nowadays since a lot of customers prefer shopping online because of its convenience. However, opening an online store isn’t as simple as one may think as there are certain specifications and processes you need to accomplish in order to do so. An e-commerce business requirements document will help describe your online platform, the clients and other stakeholders, and its features and functionalities.


Call Center Business Requirements Document

Designing and building a call center is a big undertaking as you need to accomplish a number of requirements and technology to complete the setup. To start, a call center business requirements document will define how the customer/business needs will be met by the solution. And more importantly, it should be able to communicate the needed solutions to a technology service provider to satisfy both customers and business needs.


High-Level Business Requirements Document

A high-level business requirements document is a comprehensive description of the set of capabilities that a project under consideration must achieve. This should more or less include expected outcomes, effects or services to be delivered by the project. You can write this document as a simple list of its primary activities related to the project.


Data Warehouse Business Requirements Document

A data warehouse is a system designed for data analysis that can help organizations make decisions. Because of its complexity and usefulness to businesses it is vital to prepare a data warehouse business requirement document. Management will be able to concentrate on what information the users need, the budget to set up this project, quality, and the personnel you need to complete the project.


Application Business Requirements Document

When there is a need to revamp an existing application or create an entirely new one, then an application business requirements document is substantially important. BRDs provide the foundation needed to ensure a successful project and that every stakeholder is onboard. This document must be able to focus on the application’s business objectives and creates a fine distinction between business and technical solution.


Systems Business Requirements Document

Creating a new system or revising one also needs its own BRD. A systems business requirements document is designed to thoroughly describe the end user’s expectations and needs, expected issues that can derail its implementation, and a proposed solution. It also should be able to define the system’s specifications and integrated characteristics.


Business Requirements Document Uses, Purposes, Importance

Business requirements documents are critical to the success of a business project. This document must be well researched, well defined, and complete. Plus, it is also drafted for RFP (Request for Proposal) whenever a new project is underway.

Project Management

A BRD is widely used for project management to define everything a project entails. A well-written and complete business requirements document is the foundation of a successful project. And it is also important that project requirements are documented to reduce errors and mistakes.


BRDs guide stakeholders in the decisions they make regarding the project. This is because the document itself gives stakeholders an overview of the project priorities, design, and structure. And it is particularly essential to make sure that the project continues to align itself with the company’s business goals.


BRDs are also the cornerstone for business partnerships whenever a project comes up. It is inevitable to seek vendors, suppliers, and even customers to make sure that the project ends up a success. A BRD can be used to detail a business’s needs when seeking a consultant, or contractor.

Transparency and Cost Effectiveness

Documenting business requirements promotes transparency between stakeholders and others who are involved. This helps improve communication ensuring that everyone is on the same page. Since forthcoming issues and their solutions are presented beforehand, this leads to cost-saving measures and negotiations.

Aligning Customer and Business Needs

A business requirements document is the focal point for establishing a project. Because the document covers key areas such as the project’s scope, its stakeholders, and key features of the project and all of these are to be aligned with both the user’s and business needs. As the project nears its end, a BRD should serve as a record of the initial business problem and its solution.

What’s In a Business Requirements Document? Parts?

Project Details

This should contain the project’s name, the person in charge, and the designated department.

Executive Summary

This is an overview of the entire document so the reader knows what to expect as they go through the document.

Project Scope

This outlines the project’s goals, activities, timelines, and deliverables.

Project Objectives

This is a brief statement on the project’s main objectives and purpose.

Key Stakeholders

This identifies and assigns roles and responsibilities to the key stakeholders.


This is a list of requirements needed to build and complete the project.

Budget and Financial Statement

This explains how much budget is needed and presents a detailed summary of a business’s financial statement.

Timeframe, Schedules, and Deadlines

This is a record of a project’s timeline, schedule, and phase with corresponding deadlines.

Limitations and Assumptions

This anticipates all possible obstacles and issues the group may encounter while executing a project or future event.


How To Design a Business Requirements Document?

1. Choose a Business Requirements Document Size.

2. Decide on the purpose of the business requirements document.

3. Select a Business Requirements Document Template.

4. Customize the template and add its content.

5. Add any graphics or logos.

6. Finalize and download.


Business Requirements Document Vs. Functional Requirements Document

A business requirements document is set to focus on the needs of the business and its customers.

The functional requirements document on the other hand focuses on the functionality to fulfill the business needs.

What’s The Difference Between a Business Requirements Document, Business Case, or Product?

A business requirements document is a detailed list of what the business wants to achieve.

A business case is referred to as an explanation or justification describing how a business decision will improve a business, product, service, or process.

A product is goods or services created by a company that is sold in the market.

Business Requirements Document Sizes

Since a business requirements document is a detailed report that may expand to a number of pages, then these are the following business requirements document sizes that are applicable to use.

  • Letter: 8.5 × 11 inches
  • Legal: 8.5 × 14 inches
  • A4: 8.3 × 11.7 inchesbusiness-requirements-document-sizes-788x658

Business Requirements Document Ideas & Examples

Since a BRD is used on various occasions, we’ve got a list of business requirements document ideas and examples you may need to help you create this document.

  • Business Requirements Document  Ideas and Examples
  • IT Business Requirements Document  Ideas and Examples
  • Healthcare Business Requirements Document Ideas and Examples
  • HR Business Requirements Document Ideas and Examples
  • Functional Business Requirements Document Ideas and Examples
  • Process Business Requirements Document Ideas and Examples
  • Business Intelligence Requirements Document Ideas and Examples
  • Software Business Requirements Document Ideas and Examples
  • Agile Business Requirements Document  Ideas and Examples
  • Standard Business Requirements Document Ideas and Examples
  • Modern Business Requirements Document Ideas and Examples


What are Key Business Requirements?

These are the expectations and quality control standards that are vital to determine the success or failure of a project or business opportunity.

What Should Be Included in a BRD?

Included in a BRD are the executive summary, project scope and objectives, key stakeholders, requirements, budget and financial statements, timeframe, limitations, and assumptions.

What are the Business Requirements for a Project?

Business requirements are a list of wants and need to complete a project.

How Does a Business Analyst Gather Requirements?

One common approach is by conducting meetings and interviews to get first-hand accounts from stakeholders about the project.

What Does a BRD Contain?

A BRD contains describes the overall solution and possible outcome of a project whether you need to build an entirely new product or revised an old one.

How Will You Know When Business Requirements are Done?

Over time as you slowly fulfill and accomplish those requirements even with additional data yet it is no longer needed then more or less you are as good as done.

Who Provides the Business Requirements?

It’s the customers who provide the specifications and framework of the business requirements.

What is In Scope and Out of Scope in BRD?

In Scope are the resources that are available such as the budget, personnel, the work process, and goals, while Out of Scope are tasks, resources, or areas not included in the original plan and do not contribute to anything.

What is BRD in Agile?

In Agile, its project manager works on a BRD collaborating with the product’s owner, into a series of epics that define the product.

What are the Requirements for the Food Business?

To start a food business, you’ll need a proper business plan, sufficient finances, a decent location, food menu, personnel, permits, and licenses, as well as a deep knowledge of the marketing aspects of the food business.