Free Catering Service Agreement

This Catering Service Agreement ("Agreement") is made and entered into as of [Date], by and between:

[Your Company Name]
Address: [Your Company Address]
Email: [Your Company Email]
Phone: [Your Company Number]

("Caterer")

and

[Client Name]
Address: [Client Address]
Email: [Client Email]
Phone: [Client Number]

("Client")

RECITALS

WHEREAS, the Caterer is in the business of providing catering services and is willing to provide such services to the Client under the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, the parties agree as follows:

I. Services Provided

The Caterer agrees to provide catering services for the event described below:

A. Event Details

1. Event Name: Annual Charity Gala

2. Event Date: December 15, 2050

3. Event Location: Grand Hall, 789 Ola Blvd, Festive City, ST 54321

4. Estimated Number of Guests: [150] guests

5. Menu:

   • Appetizers: Stuffed Mushrooms, Mini Crab Cakes, Caprese Skewers, Spinach and Artichoke Dip with Tortilla Chips

   • Main Course: Grilled Chicken Breast with Lemon Herb Sauce, Beef Wellington, Vegetarian Lasagna, Grilled Salmon with Dill Sauce

   • Side Dishes: Roasted Seasonal Vegetables, Garlic Mashed Potatoes, Mixed Green Salad with Vinaigrette

   • Desserts: Chocolate Mousse, Tiramisu, Seasonal Fruit Tart, Mini Cheesecakes

   • Beverages: Assorted Wines (Red, White, and Sparkling), Craft Beers, Soft Drinks, Coffee, and Tea

6. Service Style: Buffet with dedicated stations for appetizers, main courses, sides, and desserts.

7. Additional Services: Bartending services, table setup, cleanup, and coordination with venue staff.

II. Compensation

A. Payment Terms

1. Total Cost: The total cost for the catering services shall be [$15,000] (Fifteen Thousand Dollars).

2. Deposit: A non-refundable deposit of [$3,000] (Three Thousand Dollars) is required upon signing this Agreement to secure the event date.

3. Final Payment: The remaining balance of [$12,000] (Twelve Thousand Dollars) shall be paid no later than December 1, 2050.

4. Method of Payment: Payments shall be made via bank transfer to [Your Company Bank Details] or by check made payable to [Your Company Name].

B. Additional Charges

1. Overtime Fees: If the event extends beyond 9:00 PM, the Client agrees to pay an additional fee of [$500] (Five Hundred Dollars) per hour for each hour beyond the agreed-upon time.

2. Additional Guests: Should the number of guests exceed the estimated number by more than [10], the Client will be charged an additional $75 (Seventy-Five Dollars) per extra guest.

III. Responsibilities of the Parties

A. Caterer Responsibilities

1. Food Preparation: The Caterer shall prepare, serve, and manage all food and beverage services as outlined in this Agreement.

2. Staffing: The Caterer shall provide adequate staff, including chefs, servers, and bartenders, to ensure a seamless event experience.

3. Equipment and Supplies: The Caterer will provide all necessary equipment for food service, including serving dishes, utensils, table linens, and disposable service ware.

4. Health Regulations: The Caterer shall comply with all health and safety regulations and obtain any necessary permits for the event.

B. Client Responsibilities

1. Access to Venue: The Client shall provide access to the venue on the day of the event at least [3] hours prior to the start time.

2. Dietary Restrictions: The Client shall inform the Caterer of any dietary restrictions or special requests no later than December 1, 2050.

3. Venue Conditions: The Client shall ensure that the venue has adequate facilities for the Caterer’s needs, including access to water, electricity, and waste disposal.

4. Security: The Client is responsible for providing security for the event, if necessary.

IV. Cancellation Policy

1. Cancellation by Client: If the Client cancels the event [30] days before the event date, the Caterer shall retain the deposit.

2. Cancellation within [30] Days: If the cancellation occurs within [30] days of the event date, the Client shall be responsible for [50%] of the total cost.

3. Cancellation by Caterer: The Caterer reserves the right to cancel the Agreement if unforeseen circumstances arise, including but not limited to natural disasters or severe illness. In such cases, the Caterer will refund all payments made by the Client.

V. Liability

1. Limitation of Liability: The Caterer shall not be liable for any injury, loss, or damage resulting from the Client's event, except for those caused by the Caterer’s negligence or willful misconduct.

2. Indemnification: The Client shall indemnify and hold the Caterer harmless from any claims or damages arising from the Client’s event, including but not limited to property damage, personal injury, or any claims made by guests.

3. Insurance: The Caterer shall maintain liability insurance covering all services provided under this Agreement.

VI. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of [Your State].

VII. Miscellaneous

1. Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions or agreements.

2. Amendments: This Agreement may only be amended in writing and signed by both parties.

3. Severability: If any provision of this Agreement is found to be unenforceable, the remaining provisions shall remain in effect.

4. Force Majeure: Neither party shall be liable for any delay or failure to perform any obligation under this Agreement due to causes beyond their reasonable control, including acts of God, war, terrorism, or governmental action.

VIII. Signatures

IN WITNESS WHEREOF, the parties have executed this Catering Service Agreement as of the date first above written.

[Your Company Name]

[Your Name]
Owner
Date:                               

[Client Name]
Date:                               

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