Free Janitorial Service Service Agreement

This Service Agreement (“Agreement”) is entered into [Month Day, Year] by and between [Your Company Name] (“Service Provider”), a janitorial service company with its principal place of business located at [Your Company Address], and [Your Partner Company Name] (“Client”), a company with its principal place of business located at [Your Partner Company Address]. This Agreement establishes the terms and conditions under which the Service Provider will provide certain services to the Client.

I. Services Provided

1. Scope of Services: Service Provider agrees to perform routine cleaning, sanitization, and maintenance services at the Client’s designated location(s). This includes tasks such as dusting, mopping, waste management, sanitizing restrooms, and any other special services as required.

2. Quality Standards: All services will be performed in line with industry quality standards to ensure a clean and safe environment. Service Provider is responsible for quality assurance, performing periodic checks to maintain these standards.

3. Frequency of Services: Services will be provided based on the agreed schedule. Any changes to frequency must be approved by both parties.

4. Supplies and Equipment: Service Provider will supply all necessary cleaning materials, tools, and equipment unless otherwise specified by Client. Both parties will regularly assess the need for additional supplies based on usage and service requirements.

II. Service Fees and Payment Terms

1. Service Fees: Client agrees to compensate Service Provider with a monthly fee of ten thousand dollars ($10,000), covering all services as specified. This fee includes labor, materials, and applicable taxes.

2. Payment Terms: Invoices will be issued at the end of each service month, with payment due within thirty (30) days. Payment methods include bank transfer, check, or other methods as mutually agreed upon.

3. Late Payments: Payments received after the due date will incur a late fee of ten percent (10%) on the outstanding amount. If payment is delayed beyond sixty (60) days, Service Provider may pause services until payment is received.

4. Adjustments to Fees: Service fees may be subject to review and adjustment if service scope changes significantly. Any such revisions will be documented in an amended with new fees taking effect at the start of the following billing cycle.

III. Term and Termination

1. Term of Agreement: This Agreement will commence on the Effective Date and continue for an initial term of months, with automatic renewal on a month-to-month basis unless terminated by either party.

2. Termination for Convenience: Either party may terminate the Agreement by providing a thirty (30) day written notice, without penalty, to allow for transition or cessation of services.

3. Termination for Cause: Either party reserves the right to terminate this Agreement if the other fails to fulfill any material term. The offending party will be given a fifteen (15) day period to address and remedy the breach.

4. Effect of Termination: Upon termination, Service Provider will immediately stop all services, and Client will settle any outstanding balances for services provided up to the termination date. Additionally, Service Provider will retrieve any company-owned equipment from Client premises.

IV. Confidentiality

1. Confidential Information: Each party agrees to keep all non-public information about the other party confidential, including but not limited to pricing, service specifications, and business practices.

2. Obligation Duration: Confidentiality obligations will remain in effect during the term of this Agreement and for a period of one year thereafter.

3. Exceptions: Confidential information does not include information that is publicly known, independently developed, or disclosed by a third party.

V. Liability and Indemnification

1. Service Provider Liability: Service Provider’s liability for damages resulting from services rendered shall be limited to the total fees paid under this Agreement.

2. Indemnification by Service Provider: Service Provider agrees to indemnify and hold Client harmless from any claims, damages, or losses arising directly from Service Provider’s negligence or willful misconduct.

3. Indemnification by Client: Client agrees to indemnify Service Provider for any liabilities or damages arising from Client’s own premises and operations, not directly related to Service Provider’s activities.

VI. Compliance with Laws and Regulations

1. Health and Safety Regulations: Service Provider will adhere to health and safety standards, including OSHA requirements and any state-mandated regulations, to ensure both parties’ personnel are safe during service.

2. Licensing and Permits: Service Provider certifies that it holds all required licenses and permits for the provision of professional janitorial services and that these will remain active throughout the Agreement’s duration.

3. Employment and Labor Standards: Service Provider will comply with wage, non-discrimination, and workplace laws, affirming that all service staff are lawfully employed and adequately compensated.

VII. Dispute Resolution

1. Good Faith Negotiations: In the event of disagreements or disputes, both parties agree to enter into negotiations in good faith, seeking a mutually acceptable resolution.

2. Mediation and Arbitration: Should negotiations fail, both parties agree to submit unresolved issues to mediation. If mediation does not produce an agreement, binding arbitration will be pursued as the final dispute resolution method.

3. Jurisdiction and Venue: Any legal proceedings, if necessary, will be conducted in the jurisdiction of [State], and both parties agree to comply with the rules and regulations of this jurisdiction.

VIII. Force Majeure

1. Unforeseeable Events: Service Provider shall not be liable for any delays or failures to perform due to unforeseen circumstances, such as natural disasters, strikes, or government actions.

2. Notice Requirement: The affected party must provide notice to the other party within five (5) business days of the occurrence of any force majeure event.

3. Suspension of Obligations: Services may be suspended for the duration of the force majeure event, with reasonable efforts made to resume services thereafter.

IX. Miscellaneous Provisions

1. Entire Agreement: This Agreement constitutes the entire understanding between both parties and supersedes any previous arrangements.

2. Amendments: Any changes to this Agreement must be in writing and signed by both parties to be valid.

3. Assignment and Transfer: Neither party may assign or transfer any rights or obligations under this Agreement without prior written consent from the other party.

By signing below, both parties acknowledge and accept the terms of this Service Agreement.

Service Provider:

[Your Name]

[Job Title]

[Your Company Name]

[Month Day, Year]

Client:

[Name]

[Job Title]

[Your Partner Company Name]

[Month Day, Year]

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