Free Photography Service Agreement

This Service Agreement ("Agreement") is entered into [Month Day, Year] by [Your Company Name] ("Photographer"), a professional photography and editing service company with its principal place of business located at [Your Company Address], and [Your Partner Company Name] ("Client"), a corporation with its principal place of business located at [Your Partner Company Address]. This Agreement establishes the terms and conditions under which the Photographer will deliver services to Client.

I. Scope of Services

The Photographer agrees to provide the following services to the Client:

1. Event Photography Services: Capturing high-quality photographs during specified events, including but not limited to corporate gatherings, conferences, and private functions.

2. Photo Editing and Retouching: Delivering professionally edited and retouched images, ensuring optimal quality and alignment with the client’s specifications.

3. Photo Delivery: Providing digital copies of the final photos in high resolution via a secure platform or external storage device, as agreed upon.

4. Pre-Event Consultation: Conducting consultations to understand the event schedule, specific photo requirements, and any special requests.

5. Additional Services: Any additional services, such as videography, album creation, or special effects editing, will be outlined in a separate Work Order and billed accordingly.

II. Client Responsibilities

1. Provide Event Details: Submit a detailed schedule, including location, timing, and any specific moments or individuals to be captured.

2. Ensure Accessibility: Facilitate reasonable access to event venues, key participants, and required facilities for the Photographer' team.

3. Communicate Expectations: Clearly communicate specific retouching or editing preferences before the editing process begins.

4. Grant Usage Permissions: Confirm that permissions are granted for photography at the event, including any necessary venue or participant approvals.

5. Timely Payment: Adhere to the payment terms outlined in this Agreement to ensure uninterrupted service delivery.

III. Payment Terms

1. Service Fees: The total fee for the agreed services is ten thousand dollars ($10,000).

2. Deposit Requirement: A non-refundable deposit of fifteen percent (15%) is required upon signing this Agreement to secure the booking.

3. Final Payment: The remaining balance is due within ten (10) days after the delivery of the final images.

4. Additional Charges: Extra costs may apply for services not covered under this Agreement, such as last-minute requests or travel expenses outside the agreed scope.

5. Late Payments: Payments overdue by more than twenty (20) days will incur a late fee of one hundred dollars ($100).

IV. Ownership and Usage Rights

1. Client Rights: Upon full payment, the Client will receive exclusive usage rights to the final images for commercial or personal use.

2. Photographer Rights: The Photographer retains the right to use the images for promotional purposes, including website portfolios or marketing materials, unless explicitly restricted by the Client in writing.

3. Copyright: The Photographer retains copyright ownership of all photographs unless a full transfer of rights is agreed upon and additional fees are paid.

4. Third-Party Usage: The Client must obtain written consent from the Photographer to transfer or sublicense the images to any third party.

5. Confidentiality: All event details and images will be kept confidential and will not be shared outside of agreed uses.

V. Delivery Terms

1. Turnaround Time: The final edited images will be delivered within three (3) business days after the event. Rush delivery may be available for an additional fee.

2. Delivery Format: Images will be provided in JPEG, PNG, or TIFF formats, either via a secure online gallery, cloud storage, or physical storage device as agreed.

3. Revision Policy: One round of minor revisions is included in the agreed fee. Additional revisions will incur a charge of one hundred dollars ($100) per request.

4. Backup Policy: The Photographer will store backup copies of the photos for up to two (2) months after delivery. It is the Client's responsibility to maintain backups beyond this period.

5. Rush Services: Expedited delivery, if requested, will be billed at an additional rate.

VI. Limitation of Liability

1. Subjectivity of Services: While every effort is made to meet the Client's expectations, photography is a subjective art form, and absolute satisfaction cannot be guaranteed.

2. Event Disruptions: The Photographer is not responsible for poor image quality caused by circumstances beyond its control, such as low lighting, restrictions at the venue, or participant non-cooperation.

3. Force Majeure: In the event of unforeseen circumstances, the Photographer will make reasonable efforts to find a substitute photographer or reschedule the service.

4. Liability Limit: The Photographer's liability is limited to the total fee paid under this Agreement.

5. Client-Supplied Content: The Photographer is not responsible for issues arising from content provided by the Client.

VII. Miscellaneous

1. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of [Jurisdiction], including all local, state, and federal regulations.

2. Entire Agreement: This document constitutes the entire Agreement between the parties and supersedes all prior communications.

3. Modifications: Amendments or changes to this Agreement must be made in writing and signed by both parties.

4. Severability: If any provision is found to be invalid or unenforceable, the remaining provisions will remain in effect.

5. Force Majeure: Neither party shall be held liable for delays or non-performance due to events beyond their reasonable control.

6. Notices: All formal communications related to this Agreement must be sent via certified mail or email to the contact information provided by both parties.

This Agreement is binding once signed by both Parties. By signing, both the Photographer and Client agree to the terms and conditions set forth in this Agreement.

Photographer Signature:

[Your Name]

[Job Title]

[Your Company Name]

[Month Day, Year]

Client Signature:

[Name]

[Job Title]

[Your Partner Company Name]

[Month Day, Year]

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