Sending out well-written invoices are helpful for both the buyer and the sellers. It is a clear and concise billing invoice document stating all the payment details and extra costs you are charging the other party. Writing an invoice is no child’s play, however, with a good template, you can create an organized and professional invoice in a matter of minutes.
5 Steps to Write a Billing Invoice
Step 1: Fill Out Your Company Details
First and foremost, you need to fill out your company details, to give the recipient a fair idea about where the invoice is coming from. You need to specify the company’s name, address and contact information as well for future communication.
Step 2: Select the Due Date of Payment
Next, you have to specify the date when the invoice and issues and the last date for clearing it. The due date is among the most crucial information in an invoice. You should also clearly write down the terms of payment to prevent any disputes from either of the parties.
Step 3: Add All the Costs and Expenses
The third step is to add all the projects that you have completed for your client. This is where the main information regarding the work you have performed for the recipient is to be specified. Here, you can also add any additional costs and expenses that you have incurred during the project.
Step 4: Calculate and Specify the Total Amount
The fourth step is where you do the math. Once you have specified all the project and tasks completed for the client, arranged chronologically, you need to calculate the total amount to be paid at the end of the list.
Step 5: Fill Out the Contact Details of the Recipient
The last step is to fill out the contact details of the recipient. This includes mentioning the company name of the client, their address and contact information.
9+ Billing Invoice Templates To Download
1. Professional Billing Invoice Template
The professional invoice template is versatile and optimized for almost every platform including PDF, Word and Excel formats. Plus, the layout runs on Google Docs, Microsoft and Mac devices. Users are free to customize the content any way they want. You can add new columns, tables, links, images and more to the invoice.
2. Free Billing Invoice Template
This sample billing invoice template is simple, minimalist and well-organized. The layout supports Google Docs and Google Sheets. The layout comes with ready-made tables where all you have to do is input your data. You can create more columns, add more listings and even insert images such as the company logo and receipts, etc. What’s more, here you don’t have to manually calculate the final payable amount, the template does that for you.
3. Billing Invoice Blank Spreadsheet Template
The billing invoice template blank spreadsheet is simple, easy and very customizable. The layout is formatted in A4 size interface with standard US-style lettering. It is optimized for Google Docs and supports most of Excel’s functionalities such as mathematical calculations, organizing tables and more. Plus, you can add tables, bullet listings, images, color, fonts, etc. as well.
4. Downlodable Billing Invoice Template
This sample invoice template is systematically arranged, replete with editing features and attractive. The layout is very simple and user-friendly. It allows users to make multiple entries quickly and accurately. You can create new tables and list for organizing the information systematically on pdf, calculate lengthy figures automatically using excel functions and, add images easily.
5. Sample Billing Invoice Templates
This basic billing invoice template can be downloaded in pdf format and customize it on all mobile and desktop devices. The content is well-written, organized and easy to customize. Add new tables, listings, images, insert new items, perform lengthy calculations, change colors, use new fonts, highlight sections- the template allows all kinds of customization functionalities.
6. Modern Billing Invoice Template
The modern invoice template is clutter-free, easy to organize and very user-friendly. The content is simple, easy to understand, visible and well-organized. You can tweak the content, add your own terms, insert tables, bullet listings, highlight sections, integrate multiple fonts, add multiple items in the listings and make lengthy calculations in minutes.
7. Editable Billing Contract Invoice Template
This billing contract business invoice is suitable for construction businesses and established manufacturing companies. Users can customize the layout anyway they want. Here you can add new tables, images, listings, add multiple projects, calculate costs, use new fonts, color schemes, etc. Also, the layout is customized for Word and can be edited on Google Docs and Excel as well.
8. Minimalistic Billing Invoice Template
The payment receipt template can be download on all Microsoft and Mac devices and customized over MS Word. Plus, you get some mathematical functionalities to form Excel as well that allows you to perform lengthy calculations in a jiffy. The layout is professional, well-arranged, simple and compact enough for even a layman to understand.
9. Free Billing Invoice Information Template
The medical invoice billing template is suitable for hospitals, clinics, and other medical institutions. The layout is intuitive, clutter-free and quick to customize. Armed with a well-structured table, spacious columns and subtle but elegant color schemes- the layout lets you add multiple expense details, insert images and external links.
10. Basic Billing Invoice Template
This billing estimate invoice template allows you to add multiple items, calculate costs and describe the services provided in a neat and clearcut way. The layout is simple, works well on MS Word and can be edited any way you want to. You can even add images such as the company’s logo and colors to make the invoice looks attractive. The template is suitable for all business models.