A catering booking form is a form that can be used to book the service of a certain catering company for an event you are hosting. It is given to a client in order for them to book the catering services for their particular event on a specific date and time.
5 Steps to Create a Catering Booking Form
Step 1: Outline Your Booking Form
The first step towards creating your catering booking form is to outline your booking form. Based on the details you would like to insert in the form for the client to be filled, you can give blanks wherever necessary or select any catering order form templates available at your disposable online.
Step 2: Contact Details
The contact details section of the form is one of the most important parts of a booking form. You should include the basic and necessary details for both the company and the client. You must include details to be filled such as the name of the client, their phone number, address and event details, etc.
Step 3: Services Provided
For your clients to understand your working days, timings and the services you provide, you should include all these details in your form. They will know all the possible details about the services you provide, so they can ask them in case you need them for your events. Leave empty boxes next to the timings and days section, so that they can tick whichever date and time are comfortable for them.
Step 4: Payment Method
It is the client’s choice as to how he/she would want to pay for the event and your catering service, so leave it to them by giving them options in the booking form. The payment methods could be- by cheque, credit/debit card, net banking, cash, wallet payment, etc. Also, make sure you leave space for credit card details for the client to fill. Give them options with preferred packages, so that they can choose the best and whichever is more budget friendly for them.
Step 5: Rules, Terms and Conditions
The terms and conditions section should be placed at the end of the booking form. Confirmation on the number of guests attending the event, banquet hall details, service tax charges, etc must be entered in this section. These rules are basically the rules the catering service has to follow and so should you if you want their services.
11+ Catering Booking Form Templates
1. Caterer Booking Form Template
The above template is a catering booking form for a family festival. In this type of form, interested catering companies can give their details and they have to provide high-quality foods that fit the event perfectly. All the details of the company like name, address, contact details, what products they use to make food, etc.
2. Simple Catering Booking Form
A simple catering booking form has details like the client details, the event details(type of event, no. of guests, time and date of the event), payment method, terms and conditions, tax, cancelation policy, etc. are to be filled by the client and also, the menu is to be provided by the catering service, so that the client can finalize the menu for his/her event.
3. Wedding Catering Booking Form
In a wedding catering application form, all the relevant sections have to be filled, faxed and sent back to the catering company, so that they can prepare for your big event. The catering service will at least need a 24-hour notice for confirming the booking of your event catering. All the details of what the event is, where it is being held, credit card details, type of catering services required, etc. have to be filled by the client.
4. Event Catering Booking Form
This booking form gives in detail the terms and conditions that have to be followed by the client if taking up your catering service. The type of catering plays an important role in an event, so be wise to choose which one you think suits your event the best.
5. Basic Catering Booking Form
A basic catering booking form consists of an incomplete form that is to be filled by the client. The details that have to be filled are- name, number, email, event details, number of guests, any specifically selected menu, terms and conditions of the catering service, payment methods, cancellation charges, special requirements, etc. These details will help the catering service serve you better and smoothly without any issues during the event.
6. Professional Catering Booking Form
This is a professional reservation form comes with a booking deposit payment information. The booking details in the form are very specific. It consists of a special dietary section that takes care of any particular intolerances are present in the diet for the guests. It gives plenty of options to choose from, in various factors such as flower arranges, beverages, etc.
7. Party Catering Booking Form
Catering plays a crucial role in parties and events. Even the catering company has certain cooking conditions that one has to follow if he/she has to book that catering service for the event. The menu you need has to be mentioned in the catering requirements of the form so that the catering service will know what to cook for you and your guests.
8. Catering Booking Form Format
An excel form template, like the one above, gives a list of details to the client that he/she has to fill. These details are – the number of days of the event, the type of food they want, how many vegetarians and non-vegetarians in the event, if any staff needs to be provided by the catering company to them, etc.
9. Catering Event Booking Form
For a catering service to run an event is not easy. The client has to be able to help them whenever and wherever he/she can, so that the event can run smoothly without any chaos. So, he/she has to provide all the necessary details to the service well in advance for them to be ready for the event. You can use the above template to get an idea about how a catering service booking form will be.
10. Printable Catering Booking Form
This printable catering booking form can be given to the clients in the form a hard copy and for them to fill it with the details required. This can later be faxed or printed and sent in person to the catering service. All the details have to be clearly filled without missing out any.
11. Catering Booking Form Example
The above template is a booking confirmation for room booking, equipment hire and catering booking form. In this form, all details of the person who is making the booking, the event details, equipment required, refreshments, etc. should be filled and sent to the catering service well in advance, so that they can make the right arrangements for you.