5+ Catering Quote Templates

A Catering quote is a detailed report of the information relating to the services offered by a catering company. It includes the quotation of the food and beverages consumed per person alongside their cost, rental and staff expenses. A well presentable quote can be achieved by using the quotation templates.

Create a Catering Quote In Just 5 Steps

Step 1 : Find out the Requirements of your Client

Before you go ahead and prepare your quote it is essential that you first talk to your client. Find out what kind of event it is for. Ask them about their requirements and see if they are in sync with what you are able to offer. The whole point of the conversation is to get clarity on their needs and provide them with the best service accordingly.

Step 2 : Design your Quotation

Once you have an idea about the needs of your clients, the next step would be to prepare a quotation. You can create one with the help of free quotation templates. You can give them a list of possible varieties you offer in the menu. Mention the details of the budget along with the breakdown of tax details. Ensure you include separate packages, so they can pick which ever is affordable for them.

Step 3 : Cost of Manpower and Rentals

As catering not just includes food, we have to keep other important factors such as manpower and rentals into consideration. Decide on how you would like to split the costs based on the hours. The rentals include the chairs, table cloths, napkins and so on. Mention if they are already included in the package or if they have separate costs.

Step 4 : Terms and Conditions

The terms and conditions are an important aspect of any business. You can mention the modes of payments and how much amount needs to be deposited upon settling and confirmation of the quotation. Company policy details, expiry of the contract and insurance if provided any, should be stated in the terms and conditions. You can take a look at quotation samples to get an idea.

Step 5 : Review the Information

The final step is to review all the information you have listed out. Take a close look as reviewing your details will help you look or find any mistakes or errors that might have crept in. Otherwise, it may give scope for miscommunication or misunderstanding. Present your quotation with a proper outlook using formal quotation templates.

Catering Quote Templates

1. Catering Quote Template

catering quote template
Details
File Format
  • Word
  • Apple Pages
  • Google Docs

Size: A4, US

Download

This Catering quote template is instantly downloadable and its available in all file formats. It adds a very professional look to it and it comes with detailed information relating to the event to be noted by clients The event timing along with their menu details, price breakdown are all thoroughly mentioned. You do no have to worry about missing out on anything with this template!

2. Simple Catering Quotation Template

catering quotation template
Details
File Format
  • Word
  • Apple Pages
  • Google Docs

Size: A4, US

Download

The simple quotation template provides the company details and logo at the very beginning of the page followed by the quotation details. The details are structured in a table format with the client and event details on the opposite sides inside the table. The terms and conditions are mentioned in the form of notes and a detailed breakdown of the food menu is given.

3. Printable Catering Quotation Template

printable catering quotation template
Details
File Format
  • Word
  • Apple Pages

Size: A4, US

Download

This template can be printed and edited easily. Available in size of A4 and US, it can be customized as per your needs and requirements.The best part is it can be shared digitally through various platforms such as Facebook, Instagram, Snapchat etc. Download them for a business like look which can be printed at home at your convenience or commercially as per your choice.

4. Festive Catering Quote

Details
File Format
  • PDF

Size: 55 KB

Download

The festive catering quotes can be downloaded from the quotation samples. It can be used for festive occasions or parties. A comprehensive plan of the entire menu is given and the options that are selected can be ticked in the boxes that placed next to them. The buffet services and service fees details are mentioned and the quotation ends with a sweet thank you note.

5. Sample Catering Quotation Template

Details
File Format
  • PDF

Size: 73 KB

Download

The sample catering quotation template is simple in its design and gives a sample idea of all essential details one can make a note of. It is easier to fill in details using this version of sample template. It doesn’t look messy and you can customize the data in this sample by incorporating your ideas.

6. Catering Services Quotation Template

Details
File Format
  • PDF

Size: 244 KB

Download

Catering services quotation template offers an invite type of quotation with the subject headline and the menu details in form of a table. The items to be served along with their units, costs with a separate section of GST are included in the table.

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