An invoice is basically a statement of the list of services provided by the seller of a product to the customer. It majorly consists of the purchases made along with breakdown of their prices. With a variety of invoice templates being offered, one can pick a template as per their liking.
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Create A Catering Invoice In Just 6 Simple Steps
Step 1 : Create or Download an Invoice Template
Before we start off, the first and foremost step is to important to download template from the list of catering invoice templates available. Based on the type of event and the theme of your service offered, you can decide which type of invoice template works best and suitable for you. It can be noted that, an invoice in some cases can be offered before of after the event has taken place. So, prepare your invoice keeping this in mind.
Step 2 : Include the Company’s Contact Details
The next step after downloading a template is to list out all of the essential contact information of the company such as phone number, email address, location, website and so on. You can place the company logo and the contact details at the very beginning of the page to highlight them. It should not be too hard for anyone to find these details and they should be able to reach out to you instantaneously using this information.
Step 3 : Note your Client’s Information
In this section, mention all relevant details of your client such their name, phone number, name of the event, date of the service provided, venue and invoice number. Be specific about the venue and the number of guests that are expected or have attended the event.
Step 4 : List of Services Provided
After all the necessary contact information have been noted down, you can now list the items and services you have provided in detail. You should include the complete breakdown of the catering you have offered or are yet to offer in terms of per individual serving.
Step 5 : Pricing
Next to the list of services offered, you can mention the pricing. The pricing may vary depending on multiple factors such as type of the event, location, services provided by the hour, fuel and parking expenses. Therefore, it is better to have templates readily available for various occasions. Don’t forget the separate pricing breakdown of the taxes at the end of the overall pricing.
Step 6 : Terms and Conditions
You can include the terms and conditions at the bottom of the invoice or you can lay them out in the next separate sheet. Be clear about the cancellations or refunds one can claim and also let them know about any discounts that can be offered on advance payments if any. Let your customers know by when can they make any last minute changes to avoid miscommunication later on. Leave a short note of thank you or any warm gesture at the end.
5+ Best Catering Invoice Templates
1. Catering Invoice Template
2. Catering Service Invoice Template
For invoices that require different kind of templates for various catering events, this catering invoice template will come in handy. It looks elegant and has all the right information one needs to know and it comes in a tabular form. It can give detailed information in terms of the requirements, cost per serve and the pricing.
3. Sample Catering Invoice Template
The following template can be downloaded from the wide range of sample invoice templates available. It can be easily customized, edited and auto calculated as per your needs through Word, Excel and Numbers. It is available for use in A4 size and works perfectly well with business fonts.
4. Catering Invoice Example
Download this template if you’re looking for all essentials an invoice needs to have. Right from the company and client contact details to the detailed and various items of the menu, it is rather easier to work with this one. It also comes with a special set of instructions, delivery date and time and as well tax pricing information.
5. Catering Invoice Format
As shown in the above picture, this template can be downloaded and accessed from free invoice templates for a colorful and unique look for your catering invoice. The contents such as such as shipping details, dues, taxes etc are split in a proper matter using a table that can help one get a clear and overall gist of the services provided to them with clarity.
6. Catering Invoice Sample
This sample template brings a unique, simple yet professional look for your catering invoice by carrying information that is decently arranged. Apart from the usual necessary details, this template helps you with additional information such as mode of payment, floor number, taxes, gratuity and so on.