A catering contract is a legal and an unbreakable written contract with detailed service expectations between a caterer and a client. It is a formal contract that both the parties agree to before commencing the work and it governs their rights and duties as individuals. You may also see Contract Samples.
How to Create a Catering Contract in Just 6 Steps:
Step 1: Terms of Agreement
Terms and conditions are very important for any contract. Your catering contract must have all the necessary information of the client like the client’s name, address, telephone number and email address, the event’s date and specific location, the event’s start time and expected duration, the number of guests, etc.
Step 2: General Information and Company Policies
Your contract should mention all your company’s policies, as the client might not know them all. These policies can be- food leftover policy, insurance, deposit/advance, etc., so that the client will know what he/she is getting into, before creating any sort of a dispute. Make your policies clear and understandable to the client.
Step 3: Services Provided
Make a list of all your services being provided to the client, without missing any. In case you are asked for additional services, do not forget to mention them too. It is very important that you mention the work you are doing for your customer so that he/she can understand that you do try to do your job in the best way possible and cannot blame you for things that are not in your control. List how many staff you are providing from your side and if there are any changes made.
Step 4: Menu and Guest List
Provide a detailed menu that you have agreed upon with your client and all the extra amenities he/he has asked for and the cost with it. Make sure that you have the guest list right with the guest count. Mention to the client that if he/she has an increased or reduced number of guests than mentioned, what would the charges be for it per person, etc.
Step 5: Payment and Cancellation Fees
Mention a pay agreement in the contract which includes all the costs for the services you are providing, as well as tax and gratuity. Give a specific date as to when you want your payment. You can ask your client for an advance deposit, in case you have extra expenses to bear for the event. As event details may change unexpectedly, make sure you have a cancellation fee agreement, in case the event gets cancelled. Get a breach of contract clause added, so that both you and the client are aware of the legal actions going to be taken if any issues prevail.
Step 6: Signature
Leave space at the bottom of the contract for your signature and that of your client with the date. Always include a paragraph before signing that states you guarantee for all the services and also provide your contact number in case any changes are to be made. Be 100% that your client reads the complete agreement before signing it.
9+ Catering Contract Templates
Catering Contract Template
Sample Restaurant Catering Contract Template
Catering Contract Agreement Template
A catering contract agreement must have in it all the details related to the event you are going to organize for your prospective client. An agreement is finalized once all the details are discussed and agreed upon by both the parties in interest. The drafts can be edited, but an agreement or a contract is final and are binded by law.
Catering Contract Template
Above is a sample catering contract template in which the details of the catering service company and the details of the client are mentioned clearly. Also, the event information and details are mentioned. This agreement is to be signed by both the parties after proof reading them and understanding each of the terms and conditions mentioned.
Restaurant Catering Contract Template
Restaurant catering is of two types: on-premise catering, where the customers come to the restaurant for a special party or meal and off-premise catering, where the restaurant brings the food to the client, either in their home or at another location that might not serve food. Catering contracts for a restaurant might differ from that of a normal catering service. Restaurant catering involves weddings, business meetings, parties, etc.
BBQ Catering Contract Sample
Barbecue caterers are a catering service that are used for any outdoor event like corporate picnics, family parties, fairs, carnivals, sporting events and weddings, etc.
Sample Catering Contract
A basic catering contract template consists of basic information of the event of the client, and also the information of the client like his name, address, email id, phone number, etc. It consists of all the terms that have been agreed mutually between the client and the catering service company.
Standard Catering Contract
The above catering contract is an example of the CCFP (Child Care Food Programs), which provides supervision and reimbursements for nutritious meals and snacks served to children in child care settings in private licensed homes. It plays an important role in improving the quality of child care, by making it more budget friendly to serve healthy meals and snacks to children.
Catering Contract Example
Catering contracts usually consist of information about the company, the services it provides, the taxes it levies, company policies, etc. It provides details of the event being hosted for the client, the terms and conditions mutually agreed upon by the client and the company respectively, for the success of the event.
Catering Event Contract Sample
A catering event contract is a contract between two organizations- one- a cooperate office or university and the other the catering service company,which can also be the event coordinator. In this contract, event coordinator has certain terms and conditions fixed for it’s client for the number of days the event will run. Duties, staffing and the policies of the company should be mentioned in it, for all the days of the event.