A schedule can be defined as an arrangement of an event or execution of a plan in a timely fashion. One of the most important tools in planning and administering an event is a detailed schedule. There are a variety of schedule templates you might like.
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4+ Catering Schedule Templates
1. Restaurant Catering Schedule Template
Restaurant catering is divided into 2 types- on-premise, where the customers come to the restaurant to eat and celebrate special occasions and off-premise, where the restaurant brings food to the client, either through online food delivery apps or calls to the restaurant directly. There are fixed schedules and time table for events and its time and date to be followed by the restaurant. Such schedules can be easily created in a word document and can be edited each week accordingly.
2. Catering Cleaning Schedule Templates
A detailed checklist to check which item/cutlery are to be cleaned and by whom is called a catering cleaning schedule. Details like the use of personal equipment, the amount of time taken to clean the given items should also be mentioned. The above template is a week-long commencement of a catering cleaning checklist.
Create a Catering Schedule in 6 Easy Steps:
Step 1: Gather Necessary Information
The first thing to do on your schedule would be to gather all the information you will be needing about the event. It is very important to know the type of event it is, the time of the event, the number of guests that will be arriving, etc. and the team has to execute all of this according to the schedule that was decided prior to the event with the client. You should try to make sure nothing goes wrong at the event.
Step 2: Decide the Menu
After you gather all the necessary information about the event, the next step would be to decide on the food menu. Remember that it is very important to ask your client what type of food would he/she choose and want to present at their event. You can give them some ideas about what dishes s/he could use, depending on the type of event it is. If the client seems least interested in giving you his/her choice of cuisines, understand that they want you to do your best on the menu and they are leaving the choice of food to you. Don’t let them down!
Step 3: Timeline
It is very necessary to have a particular timeline set in your schedule for the event, which means from the start till the end of the event, have a precise timeline about what you can do to make the event better. If the event is in a booked location, make sure you arrive and leave on time. The timeline depends on the number of guests in the event. As it takes time to serve each guest, make sure nobody is left unattended.
Step 4: Check on Equipment
Equipment is one of the most important things for a caterer, as the catering service depends heavily on their equipment. It is very vital that you keep a check on which of your equipment work and which need to be replaced accordingly. Do not leave this until the last minute, otherwise, it will make your catering service look bad in front of the client.
Step 5: Conduct an Overview
Be sure to conduct a final overview of all the things on your schedule. Have a checklist, so that you can have a check on all the things you will be doing at the event and make any changes if required. Things like the equipment, the final menu, the final guest list, the final seating arrangements, etc. need to be checked and reviewed before the event starts. If there are any changes to be made, make sure you inform the client about it before you do, as it is the client’s event and he/she needs to know.
Step 6: Approval of the Client
Make it a point to put your client’s list a priority. If he/ she is not happy with the changes in the menu or the arrangement, try to change it to their liking. Client satisfaction should be your first and foremost priority. Talk to him/her and make changes accordingly, so he/she is also happy with the event at the end of it. Do not hesitate to ask for an advanced deposit, so you can buy any requirements needed for the event. After everything is a go, get the signature and approval of your client for your final catering schedule.
3. Catering Food Schedule Template
The above template is a contract between a catering service and its client. When both parties mutually agree to certain terms and conditions to run an event smoothly, it is called as a catering contract. It is a piece of agreement that abides by the law. It is mandatory that both the parties read all the terms&conditions, instructions and laws mentioned in the contract before signing it. There are various types of printable schedules and contracts readily available for print.
4. Formal Catering Cleaning Schedule
A formal list is used in catering service companies, mostly a checklist where there are things to be done. The above template is one such list. It has in it the things to be cleaned like utensils, chimneys, floors, drains, doors, walls, equipment, etc. and when they all have to be cleaned. This checklist can help one understand what work has been done and what should be done further, through the week.
5. Catering Service Schedule Sample
A catering service schedule shows the informal competitive procedure for a catered meal service. The above template mentions the Child Care Food Program (CCFP). The catering service shows all the services it provides with respect factors like menu desirability and availability, food equipment, space, personnel, budget, etc.