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6+ Staff Joining Letter – PDF, DOC

Many different companies try to find that one employee that they need for positions that they’ve opened. When they do manage to find that right candidate, they want to make sure that he or she has been chosen for the position. Now, how are they going to do that?

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This means that they will need to come up with a letter that outlines the details of the position, as well as congratulate the candidate for being chosen. And that’s why this article is going to teach you all that you need to know in order to create a staff joining letter.

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What Should Be in a Staff Joining Letter

Remember that the purpose of this whole letter is so that the person that has been chosen for a specific position will know that he or she has gotten the job. So when the time comes that you need to make one, you have to make sure that it has all the details that the receiver is going to need to learn about the job.

So here are the things that you will need to include in the staff joining letter:

The Position Title

You have to guarantee that the receiver of the letter knows the position that he or she is being offered. There’s a possibility that there might be an error in terms of the role that the candidate applied for, so having the information in the letter will definitely clear things out.

So what you will need to do is to make sure that you write down the exact job title that the candidate has been chosen for. Make sure that you write down the complete job title so that there will be no confusion on the end of the candidate.

The Type of Employment

When you’re done with the position title, then the next piece of information that you will want to include is the type of employment. There are times that the employee is given the choice in terms of what type of employment he or she is to receive, meaning that he or she will want to see that choice written in the letter. Also, the company may decide on the employee’s type of employment, meaning that it will have to be stated in the letter so that the candidate will know exactly what it is.

There are three types of employment: part-time, full time, temporary. Part-time employees are ones that only need to contribute half the amount of required hours that employees should be working for the company. So if a standard employee has to work 8 hours, a part-timer would only have to work for around 4.

Full-time employees are one that enjoy more benefits than part-timers or temporary employees, but they have to meet a lot of expectations as well. These people will be required to work the normal amount of hours required by the company, but will still be compensated for the amount of time that they used to complete their tasks and duties.

And lastly, temporary employees are ones that have a limited amount of time working for the company. Their employment will be terminated upon reaching a specific time period, or if certain conditions have been met wherein his or her services will no longer be needed.

So out of the three, you’re going to have state which one is best suited for the employee or which one the employee would prefer and has acquired.

The Compensation

Next is that you have to point out the details in which the candidate will be compensated for the work the he or she will be providing should the employment push through. This is definitely where the candidates eyes will be looking towards as he or she will want to know exactly how much can be earned if he or she were to accept the offer.

So what you’ll want to start off first is with the amount of salary that will be received. This should be the base amount that the position is entitled to, allowing the candidate to assess as to whether or not it’s a fair amount.

Then you need to provide how the employee is to be paid. Is it going to by the hour? Bi-weekly? Monthly? Make sure that you decide on the payment schedule so that the candidate will know when to expect the money.

It’s best that you also include any bonuses that can be received should certain conditions be met. For example, if an employee were to reach past the sales quota within a particular time period, then or she will be rewarded with bonus payment.

Benefits that Come With the Position

If a candidate is going to be employed in a company, especially one that has established itself in the industry, then he or she will want to know what kind of benefits can be gained if the offer is taken. When writing these down, you’ll want to make it clear as to what exactly the candidate will be entitled to should he or she accept the offer.

The following are examples of the types of benefits that positions are usually entitled to:

  • Health benefits
  • Dental benefits
  • Paid leaves and sick leaves
  • Insurance
  • Holidays

Just make sure that you are able to point out all of the benefits that one can earn so that he or she is more inclined to choose to work for the company.

The Starting Date

If the employee is going to choose to go with the offer, then he or she will want to know the date in which he or she is going to start. This is where you will need to point out when the employment will be in effect, and the date in which the employee will start working. Make sure that you’re clear as to when this is as you’ll want to keep track of when the candidate has been hired.

So when writing down the starting date, you have to make sure that put in the exact date. This means that you will have to include the month, day, and year in which the employee is going to start. As for the date format, you should go with the one that you know that employee is used to so that he or she won’t be confused as to when the starting date is supposed to be.

The Work Schedule

If the employee is going to start working, then he or she will want to know the work schedule. Whether the type of employment is part-time full time, or temporary, it’s important that you point out exactly when the employee should start working and when he or she is done for the day.

When doing this, point out exactly how many days in a week the employee will need to work for the company, as well as the number of hours that he or she must provide. Remember that different types of employment will most likely have different works schedules For example, a full time employee might be required to work from 8 a.m to 5 p.m, while a part-timer might only be required to work until 12 p.m.

The Work Location

It’s pretty obvious that the employee will want to know where he or she will need to work. This means that you’re going to have to point out exactly where the position will be held in the business. It’s here that you will need to share which department the employee needs to report to, what location within the establishment, and the address of the establishment itself. Just be specific in terms of where the employee has to go and this shouldn’t be a problem.

Who the Candidate Will Report To

The position that the candidate has landed will most likely have an authority figure that he or she will need to report to for work-related purposes. So what you’re going to have to do is to provide information as to who that person is. You must include the authority figure’s complete name, as well as the position title. That way, the candidate should be able to easily figure out and find this person.

The Offer Expiration

The candidate who receives the letter may want to take his or her time to choose as to whether or not to accept the offer. However, there are times where the candidate may take too long to respond. That amount of time is time that is wasted by the company. So to make sure that isn’t so, many companies create letters with a specified duration in which the candidate must provide his or her response. If the candidate fails to respond within the given time, then the position will be offered to the next best choice. Make sure that you point out the exact number of days in which the candidate is given to respond to the letter.

If you would like to learn how to come up with other types of letters, then all you have to do is to go through our site. It has many different articles, all of which should have the information you’re going to need. Just be sure that you are able to properly read the ones you’ve chosen so that you can make the most out of what they have to offer.

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