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Exchange of service and commodities are staples of doing business, but through the years, the growth of the economy has far surpassed the ancient days of bartering goods. The number of goods that are produced and traded is literally in the millions of tonnes a year. Imagine trying to keep a record of them without the use of an invoice. It would be chaos! It might seem mundane, but writing an invoice is an integral part of records keeping even in the construction business. But you don't have to spend too much time on your invoice. Our website has a selection of ready-made Construction Invoice Templates. You can edit them and download them with no problem, so feel free to check them out.
Anything that is traded has to be recorded. That is the primary purpose of the invoice: to track the products or services that you provide or receive. Picture this scenario: you have successfully delivered a product or service to a client but haven't written them an invoice, and they decided that since it is not recorded, they would skip the payment. You can avoid this. It would be best if you learned how to write your basic invoice, and below are some tips on how.
Here, we would suggest you use Apple Pages, that apart from being a word processor gives various advanced features. The features can simplify and complete your task quickly. Choose a template or proceed with a 'Blank' document to make it.
Let's say that you are a subcontractor that provides product and service and to remain competitive, you must look the part. From your storefront to your services and, yes, even down to your receipts and invoice, they should all look professional. You can have it personalized. If you have your construction company's logo, you should display it in your invoice as well. This can have the effect of showing that you have your own brand. No client would have the confidence of availing the services of an unprofessional place of business.
Again the purpose of the invoice as a document is to record what products and services you provide and to whom. So make sure that you include the company and client's information when you are writing the invoice. Information like the full name of the client, the name of the company, and their contact details, etc. This way, it'll be easy to track down where your product has to be delivered. Communication with your client will also be possible.
Adding the number and date of the invoice is necessary for record-keeping. This makes it easier to look for in your mountains of records because you can use it as a reference to the specific number and date, in case there is a need to inquire about it. Use tables to specify and present individual detail on each item.
This is the main body of the invoice because it contains the list of products and services provided. Use an itemized format and make sure to write a detailed description of each. Also, when writing the descriptions, you should make sure that they are written in line, along with the corresponding product and services, so that you can avoid confusion later.
The products and services you provide are not for free, so you have to provide an outline of how much your clients owe you. You can do this by including the prices and place them to correspond to the products accordingly. You can then add up to produce the total money owed to you.
Including this on your invoice is essential because you want to make it clear to your client in what way they can deliver payment, whether they choose to pay in cash or card. Also, make sure that this information is simplified. You are issuing an invoice, not a contract, so keep it simple.