In the business arena, formal letters are highly encouraged than informal or creative ones. It has become the strict practice to uphold absolute professionalism to any matters it represents during any transactions. In line with that, there’s no denial the constant paper or document works not only within the business management or office but also externally. So you do not have to start from scratch all over again, we offer you our original and high-quality Ready-Made Formal Letter Templates in Word. Our sharp writers prepared it for you with numerously-calibrated sample content you can directly use. The editable features allow you to modify it according to your specific requirements seamlessly. Yours in an instant, own a copy now!
How to Write a Formal Letter in MS Word
Formal letters are most oftentimes used when you communicate with authorities, officials, or corporates. These type of letter writing is intended to be a professional medium of conveying. Nonetheless, all parts of a basic letter still apply to when writing a formal one, but there are certain considerations upon your composition. We list the fundamental tips and factors below on how to write a formal letter in Microsoft Word
1. Identify Your Type of Formal Letter
Formal letters can be used through several transactions or communications. Hence, first and foremost, make sure to clearly know what will be the use of your sample formal letter will be for. This is so you can use the proper tone, approach, and style.
2. Maintain a Professional Language
The most important to keep in your formal letter is a professional language. Essentially, do not use slang, informal, or quirky terminologies, either you're still a student or an employee. The simple, basic language is even a professional language already. Also, depending on your matter, if there is a need to cite jargon, you should clearly describe it to your formal letter.
3. Compose Concisely
Moreover, deliver straightforwardly. Make sure your formal letter is composed concisely. Meaning, there shall be no unnecessary words or phrases. Be direct to the point. Stay on point all the time. If there is a good chance you can limit your composition in a single page, the better. It’s important to remember that your formal letter’s recipient is a professional or a fussy entity with lots of other works to accomplish. If your formal letter is easy and fast to deliver your message, you can more likely garner prompt respond from the management.
4. Don’t Miss to Sign It
Once you’re done with your draft of your formal letter, review and proofread numerously. If there is a pertaining memo, coincide to it. You do not want it to submit with even a single minor mishap. Check for spelling or grammatical mistakes. Revise when necessary. After such, make sure you do not miss to sign it with your name on it. This is to signify its validity officially. Make sure also to spell your name correctly.
