How to Make a School Note


As a parent, you can’t always expect that your children will be able to attend their classes. It may be that your child is sick or maybe there are family matters that your child has to take part in. In any case, you’re going to have to notify the child’s school to ensure that they know about the situation. You may also like sample note templates.

59+ FREE SCHOOL Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), Google Docs, WordPress, Adobe InDesign (INDD & IDML), Apple (MAC) Pages, HTML5, Google Sheets (SPREADSHEETS), Microsoft Publisher, Apple Numbers, Adobe Illustrator (AI)

The best way that you’re going to be able to do that is if you come up with a proper note that documents the reason as to why your child cannot attend classes. This article will focus on how you are going to go about creating this type of note.

School Note Sample

printable parent note form 1

School Note for Student Absence

student absence note 1

Why Schools Need These Notes

If you’re a teacher and you see that there’s an empty spot in the classroom, then you’ll be wondering where that student is. With the help of a school note, you will be given all the information you need so that you will be able to clarify why the child isn’t at school. Here are other reasons as to why schools require that these notes be made and sent. You may also like school Cornell notes.

  • To verify the reason for the student’s absence. When the teacher is informed that the student isn’t going to be showing up for class, then it’s pretty obvious that he or she would want to figure out why. Whenever you’re providing the reason for these school notes, you have to make sure that you’re really specific and that you provide enough information that will help teachers understand why the child isn’t there. You may also see note templates.
  • For attendance purposes. Teachers have a job wherein they have to keep track of the attendance of each student. They can mark a student’s absenteeism as delinquency and that could become a problem. So, to prevent that from happening, the parents have the responsibility of providing these notes to ensure that this doesn’t happen. You may also see thank you notes.
  • To prepare for when the student comes back. If a student is going to leave school for a while and the teacher doesn’t know the duration of the student’s absence, then he or she will have no idea as to how many lessons that particular student is going to miss. If the school note shows the exact number of days or at least the expected number of just how long the student is going to miss classes, then the teacher will be able to prepare all of the materials ahead of time so that when the student comes back, the teacher may provide him or her with everything needed to catch up on what was missed. You may also see application notes.

How to Create a School Note

As stated before, the point of creating a school note is to ensure that the school understands why your student is not able to attend his or her classes. So, if a teacher were to receive the note and sees that there is a viable excuse for the absence, then it’s very likely that the teacher would be more than willing to help your child out with whatever he or she has missed due to the absence. Whenever you create a school note, there are three things that you have to consider if you want to make one well. Those would be the following:

1. Spelling

You want to make sure that every single word on your school note has no spelling errors whatsoever. If you want to, you can even make use of spell check to help you out. Although you may be a busy parent who has a lot of other responsibilities that you have to take care of, your spelling will certainly reflect the kind of person that the school is going to be dealing with. You want to make sure that your child’s school knows that they are dealing with someone who is competent enough to spell every word right. So, go through your entire note and if you see any spelling mistakes, make sure that you are able to fix them as soon as possible. You may also see blank promissory note.

2. Grammar

If you think that having spelling errors is bad, then grammar mistakes are even worse. Although most people will be able to understand what you’re trying to say, it’s best that you just make sure that you’re able to say everything right. Misuse of pronouns, forgetting to place a period at the end of a sentence, not capitalizing the first letter of a name and other grammar errors are ones that you cannot allow and you’re going to have to fix them as soon as you spot them. So, one of the easiest ways to fix this is that you take your time when creating this note. Gather all of your thoughts and make sure that you are able to convey whatever it is you want to say. If you think that you’re having problems in terms of grammar, then you can always use online tools or apps to help you out. You may also see business thank you note.

3. Simple Courtesy

Again, you want to make sure that you’re showing the school and your child’s teachers that they’re dealing with a parent that’s respectful and one that’s capable of raising a child well. This means that you’re going to have a courteous mindset when creating the school note. Simple courtesy begins with addressing the teacher by name. You may also see international promissory notes.

Try to keep the note as short and as simple as possible. You don’t want this to be too long as teachers have other things that they have to do. Just get straight to the point as to why your child isn’t able to attend classes, but don’t forget to keep the tone of your note as respectful as you can possibly make it. You may also like funeral thank you notes.

4. Information that Should be Placed On the School Note

This can all depend on the type of situation which involves the student and his/her absence, but then there’s always the basic information that just about every school note will have to contain. So be sure that the following are included:

  • The complete name of the child. Be sure that there are no spelling errors and that you use the child’s full name so that the teacher won’t confuse your child for another. You may also see guided note templates.
  • The grade and section. This further helps in determining if the letter is being sent to the right teacher.
  • The school that your child is attending. Obviously, you want to write this down as the teachers will be wondering whether or not your child is actually enrolled in their school. You may also see sample note templates.
  • The date of when the school note was made.
  • The main reason why the child is unable to attend school. You don’t have to go into too much detail when you’re explaining this. Just point out the main reason and then end it on a respectful note.
  • Your complete name. The teachers will want to verify if you are indeed the parent of the child, so it’s best that you write down your complete name. Make sure that there are no errors. You may also see sample thank you note.
  • Your contact details. This is so that the teachers may contact you in the event that they have any other questions regarding the absence of your child.
  • Your signature. This is to validate that you are indeed the person who has written the school note and that this is not just some letter made by the child in order to get out of school. You may also see graduation thank you notes.

Sometimes, teachers will need you to provide more information such as a contact list of the people they can contact to verify the situation, medical certificates to ensure that the child is really sick and to further understand the ailment, and so on. If you’re required to do this, then all you have to do is to comply with these demands and attach whatever it is they ask of you to the school note to guarantee that your child is excused from school without incurring any penalties.

School notes are always going to be required no matter what kind of school you are in. As said before, there are a number of reasons why a student wouldn’t be able to attend classes, but it’s the responsibility of the parent of this student to clearly point out why this is so. If you’re a parent, then you have a duty to create a school note to your child’s teachers whenever there are times that your child has to miss school. Otherwise, you’ll be facing a bunch of problems regarding the child’s school attendance sheet and possibly even matters involving his or her grades and performance in school.

If you would like to learn more about how to create school notes for your child’s teachers or anything related to this particular topic, then all you have to do is go through our site, find any of the articles that contain the information that you need, and utilize the information that you are able to find to help you out. You may also like meeting note templates.

You may also like


Read More Articles about