Table of Contents
- Policy Template Bundle
- 10+ School Data Protection Policy Templates in PDF | DOC
- 1. Simple School Personal Data Protection Policy
- 2. School Data Protection Policy Information
- 3. Primary School Data Protection Policy
- 4. Basic School Data Protection Policy
- 5. School Staff Data Protection Policy
- 6. School Data Protection Policy Document
- 7. Secondary School Data Protection Policy
- 8. School Data Protection Policy Statement
- 9. Model Data Protection Policy for School
- 10. School Data Protection Policy Record in DOC
- How to Write School Data Protection Policy?
- What Does Data Protection in School Mean?
- What are School Data Protection Principles?
10+ School Data Protection Policy Templates in PDF | DOC
Almost every school accumulates some amount of personal information about the pupils, parents, staff, and management along with the suppliers. Therefore, it is important for the schools to take up appropriate and updated policies and certain procedures to keep this data properly protected and check whether it is properly used. This set of policies are laid out in a document known as school data protection policies.
Policy Template Bundle
10+ School Data Protection Policy Templates in PDF | DOC
1. Simple School Personal Data Protection Policy
berkhamsted.com2. School Data Protection Policy Information
rendellps.leics.sch.uk3. Primary School Data Protection Policy
tickfordpark.org.uk4. Basic School Data Protection Policy
arkonline.org5. School Staff Data Protection Policy
riversideschool.cz6. School Data Protection Policy Document
cavendishschool.net7. Secondary School Data Protection Policy
dungarvancbs.com8. School Data Protection Policy Statement
englishboardingschool.com9. Model Data Protection Policy for School
kelsi.org.uk10. School Data Protection Policy Record in DOC
static.squarespace.comHow to Write School Data Protection Policy?
Step 1: Define the Purpose
Although the main motive behind preparing the data protection policy for your school is evident, still you must determine the purpose of your policy. This will make it easy for the readers to grasp the sole purpose of the policy and give a good start.
Step 2: List the Principles
Your school data protection policy must display various principles that will make the readers aware of the procedures that can be applied for using the school data. These principles are generally followed under any legal action and must be adhered to by everyone in the school community.
Step 3: Provide the General Statement
Since it mandatory for the school to maintain the above principles all the time, it must state some general statements. These general statements may include informing the individuals why the information is being collected and when it is collected, when this information is being shared and why and with whom is it being shared, etc.
Step 4: Instructions Regarding Complaints
Your school protection policy must also state some instruction regarding the complaints that may arise due to any mis happening. It must state that complaints will be dealt with following the school’s complaints policy. It generally states the procedures that are taken to handle some complaints that are related to the usage of school data or its privacy.
Step 5: Provide a Review Followed by Contact Information
Make sure that you review your policy as it will be considered to be appropriate and try to do it every 2 years. The policy can be reviewed by the headteacher or any other nominated representative. Do not forget to mention the contact information that may be required by the readers in case they have any queries regarding the policy.
What Does Data Protection in School Mean?
A particular policy that is designed to protect the privacy of individuals or information related to them is known as the Data Protection Act. This means that any personal information about an individual must be processed securely and confidentially. This information includes information that may be related to both staff and pupils and it is crucial to obtain that information, store it, share it, or even use the data very securely as it is quite sensitive. Everyone, including the adults and children, will have the right to know how the information is held about them is being used and feel confident that your school is protecting all the data.
What are School Data Protection Principles?
A school can be considered to be the data controller of all the personal data that may be related to its past, present, and future staff, students and even parents along with the other members of the school community. The school must comply with various principles of data protection.
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Collect and Process the Data Fairly
With the help of the parents or guardians and the staff, gather information about the students and this information can also be transferred from their previous schools. The information that is gathered is generally furnished by the individuals themselves with full consent and is compiled during their employment. All these data are managed under the Data Protection Acts and the terms of the Data Protection Policy as well.
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Keep it for Specific Reasons and Lawful Purposes
Individuals will get informed by the school about the reasons they collect their data and will also inform the individuals about the uses to which the data will be put.
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Use Compatible Procedures
The data that is related to the individuals can only be processed in a manner that is consistent with the purposes for which it was gathered. This data will only be disclosed when there is a need to know and access to it will be minutely controlled.
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Keep the Data Safe and Secure
Only those who have a genuine reason for knowing or using the data will be given access to the information. In the case of sensitive personal data, it is securely stored under lock and key if the information comes under manual records and is protected with firewall software and password protection if it is stored electronically.
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Personal Data Should be Accurate, Complete and Updated
The school must be informed about any changes in the personal data by the student, guardians or the staff. The school will then make the required changes to the data to ensure that it is complete, accurate and updated accordingly. Even though some records must not be altered or destroyed without any proper authorization and if any alteration or correction is required, then a note of authorization must be made.
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