What is a Weekly Report?
As the name implies, this specific type of project report is something that's submitted (or reported) every week for the intention of informing superiors about a project's progress. Upon submission, the superiors will then evaluate performances and sales through the reports and determine if changes need to be implemented. Weekly reporting will promote the chances of excellent communication between the employees and their managers and will allow the latter to gather and analyze relevant information. Aside from weekly reports, businesses and organizations also use daily, monthly, and annual reports.
How to Make a Weekly Report
One problem that people face when making a progress report is deciding how to start it off, and this is very common if you need to make a report every week. Thankfully, our list of instructions below will provide you with everything you need to know regarding how to begin and end your weekly report.
1. Follow a Formal Tone of Voice
It is of utmost importance to write your business reports professionally since it is considered a formal document. By strictly following a formal tone of voice, you're incorporating and emphasizing respect in your content while also withdrawing yourself from any casual use of language. Also, your content should be direct to the point, refrain from adding unnecessary details in your report. And of course, make sure to follow the appropriate format when writing your report.
2. Assess Your Purpose
By knowing what your manager is expecting from your weekly report, you'll be able to indicate an objective or a purpose. Do you need to submit a weekly construction report? Or a weekly financial report to inform your managers regarding the sales of your products? Whatever report is required of you, knowing the purpose beforehand will make it easier for you to write it.
3. Gather Your Information
Gathering of relevant information is the next step in the process and you will need to make a thorough research analysis of all the necessary details. If you already know what you need, make a sample checklist to easily distinguish the details that have been obtained and those that still need to be gathered. Of course, make sure to prioritize or organize the information that you've gathered to make it easier for you to write your report. Additionally, organizing your information logically can help make it easier for your managers to get the specific details they need from your report.
4. Use a Template
Even with your busy schedule, it is a must to find time to make your report and to submit it on or before the deadline. So instead of having to start from scratch, why not take advantage of our report templates? Whether you need templates for making professional status reports, summary reports, or other business reports that require weekly submission, we have it here at your disposal.
5. Review Your Document
Nothing is more important than submitting a well-prepared status report. To ensure that your report is indeed well written and worth reading, it is a must to proofread and revise the content before making it final. While proofreading and revising are two different things, doing both can greatly improve the quality of your report.