Very briefly, if we are to define a production call sheet it is basically an agenda sheet but only for shooting. It is the chart of the date and location of shooting prepared by the assistant director of a film keeping in mind the director’s shot list and location choice. A lot of things have to be kept in mind, especially if the budget is more. All the cast and crew members are given a copy of the production call sheet to inform them when and where the next day of shooting is. The format, too, has to be maintained carefully so that the details don’t get mixed up and create confusion.
5 Steps to Drafting a Production Call Sheet
Production call sheets have a specific format. All the details have to be put in for the crew members to be aware of them. A lot of things need to be considered while drafting a call sheet. One of them is availability. As we know a film comprises more than one department’s coordination and contribution, the call sheet has to be drafted very wisely. The steps to drafting a call sheet of production properly are:
Step 1: Follow the Format
Call sheets have a specific format in which the details need to be mentioned, the date, the shot number, etc. All of them have to be kept in mind and drafted accordingly.
Step 2: Time Should be Allotted Accordingly
Each shot time should be allotted wisely. Time for retakes should be allotted alongside
Step 3: Contact Information Is a Must
The format of a call shot requires contact information details. In case a crew member lands up with doubt regarding the schedule, provide a number where they can get relevant information.
Step 4: Direction Information
A perfectly drafted call sheet will have a direction guide for the crew members to reach the location in time.
Step 5: Include Slots for Breaks
A proper call sheet will allot time for recess and breaks for the effective working of the cast as well as crew members.
4+ Production Call Sheet Templates
1. Production Call Sheet Template
This is a basic call sheet template to give you an idea of what a call sheet looks like. It begins with the title of the film, shooting date, manager name, director name, and other personal details. Next comes the Set, scene, pages and location details. The cast call time, the crew call time, etc are then provided. The emergency details, directions details are also included. This template tells you how exactly you have t draft the call sheet for a shoot. Download this sheet template and learn the format.
2. Sample Production Call Sheet Template
This sample call sheet is very brief. It includes production company name details, address, etc. Shoot locations, shoot dates, weather, etc. are mentioned after that. Executive producer name, series producer, director name, head of the production, production manager name, etc is provided. It is basically a travel call sheet. The details of flight number, date of travel, etc. are listed after that. This type of call sheets are apt for those shoots that involve travel. Download now and use it for your own shoot.
3. Production Call Sheet Example
This is a sample production call sheet template that the Assistant Director has drafted in a bit detailed way. The sheet sample template has described briefly the name of the scene apart from other important details. The set requirements like vehicles, make-up, etc. are also listed in the call sheet itself. If you want to stay away from the hassle of having to draft too many documents separately, this formatted template’s structure is what you can use to draft a call sheet with all necessary information that could be required.
4. Corporate Production Call Sheet Template
Corporate production run sheets are very important. The format is very detailed. Character information, cast, status, their position in every scene is mentioned. Apart from this, the reporting time of every cast member is listed down in the call sheet itself. The wardrobe, props, transportation, etc. are also listed in the call sheet itself. The advanced shooting schedule is then formatted to fit in dates and timings that weren’t planned in the first place. This is for emergency modifications. The Assistant Director also keeps slots for these. This is a wholesome approach to call sheet preparation and is usually used for big budget movies. Download it in a jiffy and fill in the details to get your call sheet ready.
5. Annual Production Call Sheet Example
This annual call log template as the name suggests is a call sheet sample to plan cast calls over that year’s shoots. It begins with the personal details of the director, producer and technical director’s personal details. The production shoot details then follow- the start time, the end time, the reporting time, etc. Next comes the cast calls. Location notes and the time schedule is then provided. You can download and draft your own call sheet if you want.