HR Letter for Employee Address Proof

[Your Name]

[POSITION]

[EMAIL ADDRESS]

March 16, 2051

 

[RECIPIENT'S NAME]

[POSITION]

[EMAIL ADDRESS]

Dear [RECIPIENT'S NAME],

I hope this letter finds you well. As part of our routine records update, we require employees to provide current address proof to ensure our records are accurate and up-to-date.

In this regard, we kindly request you to submit a valid address proof document. Acceptable documents for address proof include:

1. Utility bills (electricity, water, gas) issued within the last three months.

2. Rental/Lease agreement with the current address.

3. Bank statement with the current address.

Please ensure that the document submitted clearly indicates your name and current residential address. You can submit a scanned copy or a clear photograph of the document to the HR department by [deadline].

This information is crucial for maintaining accurate employee records and for future communication, including the distribution of important company documents.

Your prompt attention to this matter is appreciated. If you have any concerns or queries regarding this request, please feel free to contact the HR department at [HR Contact Number] or [HR Email Address].

Thank you for your cooperation.

Best regards,

[Your Name]

[YOUR POSITION]

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