Big events like weddings and birthdays deserve trained professionals to capture those moments. Comparing photography estimates helps to narrow down the list of options to ones that fit your budget. These sample photography quotation formats usually vary depending on the scope of the event, the equipment required and the number of photographers needed. Your photography service estimate is the often the first document you share with clients to you need to get this spot on.
5 Steps to Write a Photography Estimate
Step 1: Do the Math First
In order to ensure that you will not be incurring losses in your transactions, you will need to accurately list all the capital, both financial and human, that will be required, the cost behind them, and list your estimates accordingly for a sustainable profit. Note that your estimate has to be accurate, quick, and sample, and to do that, you must understand your photography business’ model clearly.
Step 2: Look Up Your Competitors’ Estimates
Being aware of the current market trends will help you know what you should be charging for your services. It will also give you a fair idea of the amount that should be waived so that they appear more lucrative than your competitors’. This also helps you price your services at a point where they become lucrative for your prospective clients.
Step 3: Be Elaborate in Your Listings
When you list the estimates on your website, make sure that the costs are enumerated on. Often times, business is lost because the client feels that they are being taxed unnecessarily. You do not need to expose the math but justify your rates. The quality of your template also communicates the quality of your service, so get everything right.
Step 4: Categorize the Estimates
Different kinds of events will have different requisites. Make sure to categorize the estimates so that you have room for altering your fee as per the conditions of the event. Photographers usually categorize on the basis of an event or the size of the assigned team. This not only makes the estimate look well organized, but also helps ensure you don’t end up overselling or underselling.
Step 5: Mention Negotiation Availability
Whether or not your estimates are up for negotiation is something you will have to be upfront about. Mention the factor and its availability in your services on the listings page of your website. This move will help attract the kind of clientele you want. You don’t want to go through several iterations of your content, do this carefully. Let’s show you some superb examples of photography estimate templates.
8+ Photography Estimate Templates
1. Corporate Photography Estimate Proposal
Number one on our list of photography estimate templates is the most user-friendly option, best-suited for beginners. This photography quotation format template is available in Google Docs, MS Word and Pages formats. It comes with free Google fonts, all file formats and 24×7 assistance in the rare chance that you encounter technical problems.
2. Wedding Photography Estimate Template
Specially designed for wedding photography estimates, this template lets you add or clear any service or item that the clients may not wish to purchase. This makes it easy to use the same quotation templates across clients. The headings and content are bona fide and suggestive, and it supports Google Docs. Download it today and use it for not only wedding photography but also other kinds of photography service estimates.
3. Generic Photography Estimate Template
Available in A4 size and MS Word and Pages formats, this template is very well-designed to present a clean, yet elaborate, estimate. The interface is very user-friendly and it contains provisions for advanced customization. It can be downloaded, edited and is printer-ready. The quotation sample comprises 3 pages of relevant documentation.
4. Commercial Photography Estimate Template
Affordable, easy-to-use and holistic in its well-documented information panels, the template’s format is very tidy and clear, and it can be downloaded instantly and printed. It is compatible with Apple Pages, Google Docs and MS Word. The quotation template is customizable and can be shared virtually with other platforms.
5. Editable Wedding Quotation Template
This 3 pages long template is compatible with Pages and MS Word. The file size is A4 and it comes with free standard Google fonts. The quotations template has industry standard resolution quality, with 300 DPI and RGB Color Space. It can be instantly downloaded, readily edited and can be printed any time.
6. Modern Photography Pricing Guide
This is one of the more advanced and elaborate photography templates. It is the best option for beginners, who do not want their lack of technical awareness affect their business. With a resolution of 300 DPI and a step-by-step guide, this is one of the best photograph invoice template in the market. Download it today and start using for all your photography estimates.
7. Standard Photography Estimate Template
This estimate format template is paneled and has a very formal layout, but with all the relevant information panels. There is a separate column for your company’s details so that the client is easily able to access all available information. There is a provision for the company’s logo as well.
8. Wedding Photography Estimate Format
With more emphasis on details than on graphics, this template is available in DOC format. It can easily be edited and printed as and when required. Relevant sub-heads have been highlighted in blue font. The quotation format template doc is accompanied by a concise photography contract to make things easier for the photographer. The fonts used, and the sections created in this template not only make it easy to edit but also ensure that your photography service comes across as professional to clients.