Invoices, in general, are very useful when it comes to businesses. They are physical evidence of transactions and are important to both the customer and the merchant. Use of invoices in photography is especially important because photography is not an immediately tangible business. After a photo session, a few days are required for pictures to be generated in a physical form. A photography invoice helps both the customer and the photographer keep track of the sessions. It also helps the studio to compartmentalize and not misplace pictures.You may also see invoice templates.
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5 Steps to Write a Photography Invoice
Step 1: Choose Plain and Simple Colors
The purpose of an invoice is not to be flashy but to be informative. To make sure that people actually read and understand the information provided, keep the colors of your invoice plain and simple. This will stop the customer from being distracted.
Step 2: Mention Your Studio’s Name
Handing out an invoice without your studio’s name is a disaster waiting to happen. If you don’t mention the name of your studio on the invoice, customers might get confused and misplace their receipts. This will only create chaos and confusion for your studio. Always have your studio’s name at the very top in bold letters.
Step 3: Mention Contact Details
It might be so that a customer, post a shoot, might have queries for the studio. Mentioning your contact details on the invoice sheet helps customers to get a hold of you and clear out their doubts. This practice will allow better morale with customers and will make sure that your customers are satisfied with your service.
Step 4: Use Minimalist Design
Again, the purpose of an invoice is to give out information. That is why it primarily exists. When designing an invoice for a photography invoice, it might be tempting for you to use colorful and attractive pictures. You must refrain from doing so. This will only distract customers and create confusion.
Step 5: Customer Names and Details
Since you need to keep a copy of the invoice, make sure that you have a space that mentions the name of the customer and their contact details. This will help you in contacting them if you need to reach out to them regarding the photoshoot.
10+ Photography Invoice Templates
1. Premium Photography Invoice Template
Sophisticated is the only way to define this template. Simple and classy, this photography invoice template gets the job done. Coming in the primary colors of white and blue, the template can be customized to suit your liking. The invoice template is a premium one and can be downloaded in any format.
2. Sample Photography Invoice Template
If you are a photographer and you need to send an invoice for the goods and services you have provided, then this is the template for you. With it, you can point out everything from what it is that the client has to pay for to the total amount that he/she has to pay. Just be sure to include all of the details that a proper invoice would need.
3. Wedding Photography Invoice Template
Weddings will always require a professional photographer to guarantee that those important moments are captured and framed. However, the photographers hired for such an event will want to make sure that they are compensated for the job they were hired for. With this template, one can create an invoice which guarantees that the photographer’s client knows exactly what he/she has to pay for.
4. Event Photography Invoice Template
There are certain events wherein photographers are hired to capture important moments. But for all that these photographers provide, they must be compensated fairly. To ensure that they are, they’ll want to send their client a list of the services that have been rendered and whatever else that should factor into the total amount of payment. By downloading this invoice template, one can create a document that can provide all that information.
5. Free Sample Photography Invoice Template
This template gets straight to the point. It is plain and simple in the way that it won’t cause any confusions with the customers. The primary colors here are white and grey but they can be changed and the template can be customized. The sample photography invoice is supported both in Mac OS and Windows.
6. Free Photography Invoice Template
Direct and efficient, this invoice template is ideal if you want to get straight to the point. The template comes in the primary colors of black and white. The template is easily customizable and available in both Mac OS and Windows. The template is free to download. The template comes in A4 size.
7. Free Commercial Photography Invoice Template
This invoice template has a pop of blue and white in it. It is free to download and is available in any file format. The template can be edited to your liking. The commercial invoice template is supported both in Mac OS and Windows, so use it confidently across operating systems.
8. Editable Photography Invoice Template
If you want to be a little more creative with your invoice and add a personal touch to it, this invoice template is for you. Even though it has some cursive notes, the template is plain and simple to avoid any confusions. The primary colors here are black and white. This template is available in PDF and PSD format.
9. Printable Invoice Template for Photographers
Even though this template uses touches of different colors, it is kept simple and sophisticated. The template has touches of pink, brought in through the addition of a flower pattern, with the primary colors of black and white. The invoice template is available in ZIP, PSD and DOC formats.
10. Modern Photographer Invoice Template
With a light shade of pastel coloring adding to the elegance of design, this photography template is a premium one. The template is available in 8.5″ x 11″. The pop of pastel pink not only adds elegance but brings the simple invoice template together. The template is also easily customizable and is available in PDF and PSF format.
11. Wedding Photography Invoice Template
This invoice is simple and great to use for weddings. The invoice uses primary colors of maroon and black. The photography invoice can be downloaded in a PDF format. The invoice template is free to use. Due to its primary focus on wedding ceremonies, this photography invoice template is great if you are in a rush.
12. One Page Invoice for Photographers
If you want your photography invoice to be direct and straight to the point, this template is for you. The sample invoice receipt template comes in the primary colors of pastel blue, black and white, and it can be customized. The usage of light blue differentiates this template from all others. The template is a premium one and is available in DOC, PSD and ZIP formats.
13. Reusable Photography Invoice Template
Coming in the primary colors of black and white, this template is the definition of simple and efficient. The photography invoice template is easily customizable through your email. The template is well sectioned, avoiding any confusions.