Event management is indeed a very critical task. It can make or break the occasion. While every minute thing pertaining to events are closely paid attention to, event management budget templates often get ignored. But the practice of having the best budgeting templates can ensure systematic management of the budget and help maintain a record of expenditure. If you are in the arena of event management, it is a must for you to know how to write an event budget template.
14+ Event Budget Templates
Simple Event Budget Template
Conference Event Budget Template
Church Event Budget Template Sample
Fundraising Event Budget Template
Event Planning Budget Worksheet Template
5 Steps to Write an Event Budget Template
Budgeting is the core component of any task. It deals with money and that is where most of the chaos happens. If you have a well-made reusable template for your event management budgeting tasks, you are sure to save a lot of time and effort alongside getting a lot of compliments on the way you manage your work. Here are 5 steps that you can adopt towards writing your own Event budget template:
Step 1: Identify the Type of Event
The template you’d make would depend on what kind of event would be you be budgeting for. It can be a marriage function or a corporate meeting/seminar. Depending on the type, you can have a skeleton template on your mind. If you lack clarity on what event you’d cover using this template, the use of this effort would be nil.
Step 2: Decide the Contents That You Want to Put on Your Template
Depending on the type of event for which you are making the template, you’d need to decide on the content. For example, if you are managing a marriage event you will have to think on the lines of pertaining expenses, items, vendors etc. This is very important as your template might need customization per the type of event you are going to manage or the content that you must put on your template.
Step 3: Design First in Your Mind and Then On Paper
Next is about designing the layout which is basically giving shape to the thoughts on your mind. Since the first step would already give you some idea on how you want your template to look, this step needs you to write it down or draw as visual to your eyes. A good template makes the best use of space and gives all the relevant information to the person it’s intended for.
Step 4: Branding
A template must include your company/personal branding so that it carries your identity. Invest some time in coming up with creative ways of mentioning your details on your template. This is a sign of professionalism and would go a very long way with your clients.
Step 5: Organize
Last but not least, organize all the data that you’d have on your template. The goal is to make it easier for your client to understand the format and details that you have put on your documents so that he/she can pay you accordingly.
Event Budget Proposal
This is one of the best event budget templates out there. It is very professional and easy to understand. It has clearly laid out details of Submitted by and Submitted to along with the purpose, approval process, key people etc. If you are a professional firm, then this template is just the perfect thing you are looking for.
Corporate Event Budget Template
Nonprofit Event Budget Template
Budget Proposal for Events
Another good design template for event budgeting is this one. It has everything that a template must have and therefore is highly popular. The best part of this event budget proposal template is the simplicity and clarity it offers to the readers. The information is presented in a very organized fashion and does not confuse anybody.
Event Budget Planner
This free budget planner is a boon for anybody who likes crisp information presented in a simple fashion. The template is not loud and yet shows all the necessary details. The expenditure and income sections are separated along with branding at the footer of the document. Overall, a neat design for those who don’t have to put a lot of information in their budget planning template.
Event Template for Budgeting
Yet another plain and light template, this one is for best suited for freelancers or small businesses. The printable budget planner template isn’t very professional looking but does the job of conveying the information to the intended audience. It is basically a list containing all probable expenses that an event might have to bear.
Event Budget Worksheet Sample
Another wonderful budget template is this one. It is in the pdf format and therefore very easy to download and refer. It also has a tabular representation of fixed and variable costs which is very easy and clear to understand. Not only this, the layout has clearly laid our sections location, guest speakers, food drinks, insurance, etc. which can be customized too as per your needs.
College Event Budget Template
A lot of events happen in colleges and this free college budget template is appropriate for such events organized in academic institutions. It contains sections of projected income, funding, profit/loss etc. and is on the basic side of budget templates. If you are a college goer and are looking for an event budget template, then consider this one.
Government Budget Template
Government organizations also witness a lot of events and the need for a good research budget template is obvious. If you belong to a government agency, consider this document. It has detailed instructions first followed by yearly details. Furthermore, it has sections of administrative and program costs thereby not leaving any scope of ambiguity.
Event Management Planning Guide
Last but not least, this one is a detailed event planning guide which also includes budget section along with many others. It is a comprehensive format with a table of contents for easy navigation. This financial budget plan template could be employed for large scale events where deep planning and documentation becomes imperative.
Overall, managing events is not an easy task. The budgeting is especially important and having one of the above 8 event management budgeting templates can only make your life easy.