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7+ Overtime Policy Templates

Employees usually work overtime because they want to earn extra money, or they want to look good in simple order to get the desired business promotion they need. As a business owner, however, you have to make it clear if your company allows overtime or not, and what rules govern the practice of rendering overtime. For this reason, you need to learn how to create a company policy regarding overtime.

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Doing this will ensure that your employees do not abuse the overtime system as well as ensure that they understand when they may perform overtime duty. Here are the steps that should help you make your own overtime business policy. We have also provided some samples to serve as guides while you come up with your company’s own policies regarding overtime.

Overtime Policy Template

File Format

Size: A4, US


A busy period at work? If so, you’ll probably be thinking of extending your working hours to compensate for your unfinished tasks. If you’re an employer, you’ll probably come across employees who refuse to render overtime. Whether you are an employee who wants to know the policy of working more than your working hours or an employer who wants to emphasize the need for overtime, you can definitely use the above-mentioned overtime policy template for more. Try it out now!

Company Overtime Policy Template

File Format

Size: A4, US


Create an Overtime Policy in 5 Steps:

Step 1: Type of Employees

Make a list of all the employees and then divide them into exempted and on-exempted employees with regards to their work. This way, it would get easier for you to make the right policy needed for all the employees. This will also make it easier for you to know who you have to pay and who you do not have to.

Step 2: Overtime Timings

Make it clear as to how much of the overtime is accepted. Also, mention who can permit employees to do their overtime and how can the time be divided in the year. Take a look at overtime policies for more. Make sure that you mention the limitations and rules so that there is no extra use of overtime.

Step 3: Laws to Obey

It is very important that you mention all the laws your employees must obey with respect to the overtime duties they want to do. Make sure that they obey the state law by leaning what they are. This would also include reviewing their policies, how much to pay and how to calculate their OT duties.

Step 4: Restrictions

It is very essential that you restrict the amount of business overtime an employee can work for. So, make sure that you mention the amount of time he/she can work for extra. hence compensating for their unfinished targets, tasks, and leaves taken without notice. Also, specify how you would be paying for this work done, and also, how much. Mention what are the rules and regulations for them to work during the weekends and also, special holidays.

Step 5: Written Policy

Create a written policy that outlines everything needed and related to overtime. Make sure that the policy is inclusive of everything, but keep it short and simple to understand. Add all the exceptions and rules, and make sure that all your employees receive a copy. See that they do not abuse their overtimes and make correct use of them.

Overtime Policy Sample

File Format
  • MS Word
  • Pages

Size: A4, US


Standby and Overtime Policy Form

Extra Hours and Overtime Policy

Hours of Work and Overtime Compensation Policy

Identify the exempt employees and the non-exempt employees

Some employees, by virtue of their compensation plan packages, are deemed ineligible for receiving overtime pay. All you have to remember is that non-exempt employees are allowed to be paid for overtime while those who are exempt cannot be paid for any overtime for employee work. Here are some examples of employees who are typically not paid for overtime work:

  • Any kind of executive
  • Doctors
  • Lawyers
  • Administrative workers
  • Salespeople

Establish how and when overtime is acceptable

As stated before, there are some employees who are willing to abuse the overtime system so they can earn extra money without putting in the required amount of work schedule. So, to prevent this from happening, you can have general managers approve the requests of employees to work overtime. Make sure that the limitations and rules set in place are enforced fairly.

Understand the law regarding overtime in your country

This is something you need to do as it is very crucial. Go through the current business policy on the amount of overtime that employees are allowed to render, how much you should pay them, and how to calculate the payment based on the employee’s contract and duties performed. These laws can vary from country to country and state to state, so make sure that you read up on them.

Sample Hospital Overtime Policy Procedure

Example of Overtime Policy Procedure Form

Summing Up:

Make sure that everything about the sample policy is easy to understand. Keep the policy short but simple enough that all of your employees know when they can apply for overtime and how they can do so. Try not to make more than two exceptions to the rules, and make sure that employees receive a copy of the policy. Once the entire policy has been established, you can place this in the employee handbook and update it regularly or as needed.

If you would like to learn more about overtime policies or anything else related to the topic (such as how to make use of overtime sheets), then all you have to do is go through our other articles. Have fun reading!

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