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6+ Best Tenant Reference Letter Templates

Tenant reference letters, by landlords, are usually seen as recommendations. What they try to do is show potential landlords that the potential tenants have lived in the former landlord’s estate, while being ideal tenants. A tenant reference letter carries several layers of information, so, it is important that you write it properly. Finding good property on lease is difficult in the leading cities of the world, and that’s where tenant reference letters come to the fore. Here are the 5 steps to create such a letter on your own, followed by a collection of templates you can use for the same purpose.

18+ FREE & Premium Tenant Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

5 Steps to Write a Tenant Reference Letter

Step 1: Mention the Tenant’s Period of Stay

Before anything, a tenant reference letter has to start out by the landlord mentioning the tenant’s period of stay. Without mentioning the same, a gap in the timeline of residence is created, causing havoc and confusion. Start out the letter by mentioning the time period.

Step 2: Mention the Tenant’s Qualities

A tenant reference letter is a lot like a character certificate, only it is confined to their qualities as a tenant. It is important that you mention what kind of a tenant the person was. This helps the future landlord not only asses the tenant in a critical way, but it also makes the landlord understand the tenant’s needs in a residence

Step 3: Mention Your Name and Property

When writing a tenant reference letter, it is important that you mention your name and talk about your property. Doing the same provides legitimacy to your recommendation, therefore making it viable for the future landlord. It also helps locate you.

Step 4: Keep It Short and Efficient

A tenant reference letter is seen as a formal document and therefore, it doesn’t require unnecessary jabber or gibberish. Stick to the facts and the points, being direct with your words. This will ensure that the person reading the letter can get straight to the point without any confusions.

Step 5: Mention Your Contact Details

Last but not the least, do not forget to add your contact details to the tenant reference letter. The addition of your contact details allows for the potential landlord to reach out to you in case he/she has any further confusions regarding your letter.

6+ Tenant Reference Letters Templates

1. Free Tenant Reference Letter Template

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Size: A4 and US

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Straightforward and sophisticated, this rental reference letter template is minimalist in design and efficient in conveying its message. The second paragraph talks about the tenant’s punctuality with rent and the third paragraph covers their character as tenants, making this letter well rounded and easy to understand. The neatness of the template, along with the subtle use of colors makes it perfect as a stylish yet functional tenant reference letter.

2. Sample Tenant Recommendation Letter

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  • PDF

Size: 26KB

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This landlord reference letter template is more simplistic and customizable. While it mentions the basics of a reference letter, the landlord is supposed to provide most of the information by writing down their comments in the space provided at the very bottom of the letter. At the very top, clear space is provided for the renting agency to place their logo, so that they can be identified. The logo on the template can be easily removed using any PDF editor.

3. Professional Tenant Reference Letter

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  • PDF

Size: 71KB

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The sample rental reference letter here is being forwarded to a former landlord to gain approval for a potential tenant. Very elaborate when it comes to details, this reference letter asks how good the tenant was at paying his/her rent. The letter also asks if any damage was done by the tenant to the former property, therefore, making it quite thorough. If you like to add every detail to your documentation, this is the template you need.

4. Commercial Landlord Reference Letter

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  • PDF

Size: 48KB

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Very professional and simple in its outlook, this sample landlord reference letter does not beat around the bush. The reference letter is more focused on proof of residency as opposed to character analysis, although the latter is mentioned briefly. A little area is provided for you write down your number so that the potential landlord can reach out to you. The verbiage is crisp and clear, and all you need is to fill in the basic details and issue the letter.

5. Rental Applicant Reference Form

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Size: 48KB

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The sample tenant reference letter here is produced by a rental agency and is meant to be sent to former landlord or rental agency. A little box is provided for the applicant or potential tenant to allow for the release of information, making sure that the tenant has consented to the process of referral. For someone who deals with a large number of requests for tenant reference letters, this is the perfect template.

6. Tenant Referral Letter From Friends and Family

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  • PDF

Size: 58KB

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Contrary to most of the templates above, this reference letter examples is meant for the recommendation of friends and family. Taking recommendations from friends and family is important in the aspect that it truly defines what kind of a person the potential tenant is. The letter is well detailed and neat. Download it today and make sure you customize it to your needs, and start using to issue professional looking tenant reference letters.

7. Free Positive Tenant Reference Letter

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  • PDF

Size: 33KB

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The tenant reference letter here follows a minimalist approach. It is specifically a positive letter of reference for the tenant, being short and getting straight to the point. Space is provided for the former landlord to mention his/her contact details so that they are easier to reach. There is a QR code at the end which can be used as a link to the former landlord or renting agency’s website, which makes this template special.

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