What Is An Event Timeline?
An event timeline is an essential tool, especially to an event planner or event coordinator. Having an event timeline on hand will allow you to prioritize when planning. This will visualize and let you know what needs to be done. Knowing what is priority helps in better time management. Since an event timeline is a display of events chronological order, it is typically an infographic design showing a long bar labeled with dates.
How to Make An Event Timeline?
Without an event timeline in place, you will find yourself lacking focus and potentially missing significant deadlines. As you may know, timelines keep your project and the planning process on track. Usually, in event planning, there are many hands in the jar, and in order to keep the ship not sinking, you need a guiding document that will set expectations for completion of everyone's tasks. Here's a simple list of steps that we dissected to guide make a perfect event timeline.
1. Make A Plan
First of all, before going straight to your actual event timeline, you need to know how far out you should create your event timeline. The amount of time in advance that you create your event timeline will be dependent on what type of event you are planning. If you are planning a major event then you must prepare months before the event. However, if you are planning a smaller event you may only need lesser time. In addition, make an outline plan for your event timeline to guide you in making the actual timeline.
2. Designate Roles and Responsibilities
You can't go directly to your event timeline without letting people know their roles and responsibilities. When team members know what is expected of them it will be easy to see when their role becomes part of the timeline.
3. Set Goals
Before anything is set you need to have a vision for your event. What will your event look like? How many people will be in attendance? Why is the reason you are creating the event? What are your goals? Develop event goals and decide what you want to accomplish. Having a clear vision of your event goals will make the planning process and your event timeline easier to create.
4. Don't Miss Any Detail
When creating your event timeline try to think of every detail. Plan the event the way you envision it to go. Always be realistic with times and expectations. Anyone in the event industry knows an event rarely goes exactly as planned. There will be unexpected events that pop up and as an event organizer, you must anticipate that.
5. Choose A Template
Create an event timeline using a template. Though you can make your event timeline in a blank sheet, having a template will give you a head start. Download a template online and go straight to your actual event timeline. Scribble down the rough outline that you have made and be mindful of the important details.
6. Finalize your Event Timeline
Once you are done filling in your event timeline template, you need to go over your document to double-check if you didn't miss out on anything.