Do you need to send a formal invitation for a donation drive? Will you be writing an agreement to a sponsorship request? When it comes to handling formal exchanges about large or important events, a letter usually comes into play. Not only is a letter quick and easy to compose, but it’s also befitting to carry a polite and professional message through its simplicity. However, if you’re looking for something to save you even more time, then you’ll like our 100% customizable Event Letter Templates! With our samples, you can pick from a diverse set of file formats, available with easily editable placeholder content. So, don’t keep waiting--download today to write a letter regarding a birthday, business convention, wedding, or whatever else!

How to Make an Event Letter?

Thoughtco.com explains that a letter can be made in a variety of formats, being used for different personal and business purposes. So, whether it’s for a school fundraiser or a private dinner party, letters are a suitable medium for sending formal messages about an event.

What’s more, to give you some guidance on how to write an event letter effectively, we’ve put together a few handy tips that you can read through just below!

1. Set the Proper Layout

First off, you’ll need to decide on a text processing program to work in--such as MS Word, Google Docs, and so on. After opening a fresh document in your chosen application, set the page’s orientation to a portrait format (if it’s not already set to that by default). Also, apply a 1-inch margin along the border.

2. Add the Date Along With the Receiver’s Details

Now that your document is set to a proper format, go ahead and input the current date; since we want to maintain a degree of professionalism, position the date in the top left corner (within the border margin). You can take some references from our sample letters for being more precise. Next, write down your recipient’s name below the date, leaving two blank lines between them; add in the mailing address directly underneath their name.

3. The Main Content Regrading the Event

Open with a proper salutation before writing down the dialog of your letter; use “Dear Mr/Ms [FULL NAME/SURNAME],” to continue with our professional tone. After that, include an opening sentence or paragraph that states the letter’s purpose, and then proceed to tell the reader what they need to know about the event at hand (like a cancellation, reminder, etc).

4. Closing Your Event Letter

Before finishing up your letter’s primary content, make sure to add a closing statement/paragraph--it can be a call-to-action or just something polite. With that done, write down a professional closing line (eg, “Sincerely,” or “Regards,”) before going 4 rows down to input your name; use the empty in-between space to add your own email signature--leave it blank for a handwritten signature if you plan on printing it out. If you’re writing as a representative for a company/organization that you work for, then include your job position and the company’s name just below your own.

So, with your letter complete and ready, you can finally proceed with sending it via email or printing it out to mail in an envelope. Also, if you’d like some customizable event letter samples for writing proposals, announcements, and more, then feel free to peruse our Event Letter Templates!

General FAQs

  • What should I include in my event letter’s contents?

  • What professional salutation can I use?

  • What size should I use for my event letter?

  • What should my letter’s opening statement say?

  • What can I use for my letter’s closing statement?

Read More