An invoice is the last communication between you and your client regarding a transaction. It is good to make a lasting impression to ensure future transactions. The design of your invoice can help you in making that impression. To create a general invoice for your business needs, you can go through these templates and examples and make a professional and impressive invoice.
5 Steps to Write a General Invoice
Step 1: Be Very Transparent
It is very important for your client to know what he is paying for. Don’t be vague while writing the invoice. If you are charging for three expenses, then detail them down rather than just writing “expenses”. In case of providing both services and products, make different sections for them.
Step 2: Header of the Invoice
In the header, it is preferable to write invoice in capitals so that it can be easily distinguished from the rest of the documents. Another option is to write your business name on top. If you are willing to create a creative invoice, then you can make an eye-catching header with your company name in it.
Step 3: Payment Info and Due Date of Payment
It will be very useful for the clients if you tell the payment methods along with payment info. i.e. how will you receive the payment like through cash, cheque, credit cards. It is a good practice to write the due date of payment in the invoice to generate a quick response and also make a provision for a late fee.
Step 4: What are these Additional Charges?
Make sure that your clients never need to ask this question. Always be very upfront in terms of money. Any additional charges or taxes you have levied, describe them adequately. They should be separately lined. If you need to go at far lengths to avoid any confusion, then do it.
Step 5: Comments and Terms & Conditions
If there are any additional terms and conditions which you need to inform your clients, make a separate terms and conditions section. For any instructions about the current transaction, you can leave your comments in the comments section. Put thought into every detail for the satisfaction of your client.
10+ General Invoice Templates
1. General Invoice Example Template
It is a simple looking black and white basic invoice which you can download instantly to create an invoice for your different business needs. It is fully editable and a print ready template. It is available in all file formats. Its original suggestive headings and content are really helpful and it supports both Mac and Windows.
2. Blank Invoice Template Example
This is another simple but modern invoice template. The blue color used is giving it a modern and professional look. There is enough space on the top so you can put your company logo there as the company info is put in the bottom as well. It is fully editable and printable. It can be downloaded instantly and is available in all file formats.
3. General Invoice Template Format
It is a sample general invoice which is clean, elegant and professional. It is a perfect example of how you can fit every detail in a single sheet without any mess. The light color used is pleasing to the eyes. You can easily customize it in MS Word, MS Excel, Pages, and Numbers. It has Excel formulas for auto calculation.
4. Printable General Invoice Template
This free printable invoice layout is simple and can be used for various business needs. See in order to build trust with the clients, there is a certification included in the last. It is optional. You need not do it if you do not wish to. Then there is a signature of authorized signatory which is a good practice. Personally signed invoice have a better chance of getting paid early than a machine generated document.
5. Professional General Invoice Template
This is an example of a standard invoice. The fields are placed adequately. Apart from the company name only amount due is written in large and bold fonts. The purpose is to highlight it because the purpose of the invoice is to recover this amount within the due date. You can also add the comments/ instructions section in the bottom.
6. Editable General Invoice Format
In this example, the item description table is placed in the last. The notes section is in the middle to make things easily understandable. The client’s information and balance due is written in a separate field as these are two very important part of an invoice template. The colors used are very well balanced.
7. General Export Invoice Template
If you want a general invoice for your import/ export business, this is it. This commercial invoice includes every field required. It is well organized. You can increase the font size if you want to. There is space for a logo on the top and company details are specified in the bottom along with the signature of the authorized signatory.
8. Modern General Invoice Template
This invoice template format is divided into three sections. First two section i.e. customer information and invoice makes a complete invoice. The third section is the payment section which contains every required detail to trace the invoice and payment against it. After receiving the invoice, the client can cut the payment part and send the cash or cheque along with it.
9. General Invoice Layout Template
This invoice is an example of a commercial invoice template which you can use for import/ export business. It is a detailed invoice. It is simple and professional. There is a declaration which is optional. On the top left corner, you can place your company logo. Rest of the invoice is good to go without any changes.
10. General Invoice Request Format
This is a detailed invoice format. Every section is properly classified. The layout is simple yet professional. You can use this sample invoice template to initiate payment for miscellaneous goods/ services or reimbursable expenses. The colors used are black and white but you can choose any other color to make it look lively.
11. Simple General Invoice Template
It has space for your logo on top. Invoice is written in large fonts which is good. There are fields for the invoice number, date, and due date. For billing invoice and shipping invoice, there are two different fields if the delivery is to be made to a different place than the client’s registered address.