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10+ Travel Planning Checklist Templates

Are you planning your next trip? If you are, then you must have a travel a well-knit travel plan checklist template. Many times, traveling can be stressful especially if you are not well prepared and it can be a nightmare especially if you forget to take the necessary items like passports, ID, travel documents, etc. Here are some templates that will help you to create your travel planning checklist within minutes.

42+ FREE CHECKLIST Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Google Docs, Apple (MAC) Pages, Google Sheets (Spreadsheets), Apple (MAC) Numbers

5 Steps to Write a Travel Planning Checklist

Step 1: Decide the Destination of Your Travel

Pick up your travel destination. If you are traveling on a corporate trip or merely for pleasure, you should add detailed information about the places you might visit. Your destination checklist should be comprehensive and precise. This will help you to chalk out the budget for your travel.

Step 2: Chalk Out The Budget

The budget of your trip depends on the length of your trip and the places you visit. The research you cost. If you are going to stay in premium hotels, the cost will eventually go up at the end of your trip. The cost also depends on the length of your trip.

Step 3: Book Your Flights & Railway Reservations

Now that you know your budget and your trip plan, it’s time to book the flights and make railway reservations. Book them in advance so that it will save you some money from your travel budget. There are several travel sites that will help you earn discounts while booking your travel flights.

Step 4: Get Your Paperwork Ready

Make 100% sure that all your paperwork has been updated especially if you are traveling abroad. Check if you need to carry your Visa to the places you are traveling to. Nowadays you can also avail iVisa. They charge you a fee but comes in really handy. Get all your travel documents like ID cards, passports, and travel insurance ready and packed.

Step 5: Book Your Lodgings

Book your accommodation beforehand. Estimate the costs. Once the dates of your travel itinerary are available, it will be easy to book the lodgings. If you are traveling on a business or a company trip make sure that you maintain all the booking receipts. They will be needed when you ask for reimbursements from your company at the end of the trip.

10+ Travel Planning Checklist Templates

1. Business Travel Planning Checklist Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4, US

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This simple travel planning checklist template in Word will help you to plan your business trip. The template itemizes your travel details in a date-wise format. You can also add your remarks at the end of the business visits. The text font, color, and contents can be easily edited to fit the needs of your business travel planning, which makes this template useful for business travelers.

2. Sample Travel Planning Checklist Template

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File Format
  • PDF

Size: 135 KB

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This sample checklist template will help you prepare for your next trip. The editable template is comprehensive and gives you all details regarding personal or group information, number of children in the group, equipment to carry, etc. You can mention all your departure and arrival times along with the mode of travel and vehicle details in your template form.

3. One-Page Travel Plan Packing Checklist Template

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File Format
  • PDF

Size: 42.7 KB

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This basic travel schedule template is very detailed and lists all your travel essentials on a single list. The clothing section has been divided into basics, dressy, casual, and outerwear which will prepare you for all occasions. Furthermore, all your travel essentials like backpacks, toiletries, technology, contact details, funds, and documents have been added in the list for you to check.

4. River Travel Planning Checklist Template

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File Format
  • PDF

Size: 1 MB

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This travel checklist template is particularly designed for your river boating or camping trip. The template is printable and can be downloaded easily into your system. The template states your trip dates including backup trip dates. It also states the number of adults and children on the trip along with all the itineraries details of the trip, making it a comprehensive template.

5. Group Travel Planning Checklist Template

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File Format
  • PDF

Size: 379 KB

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This travel checklist template is for group student trips. The checklist reminds you of all the necessary details that need to be filled in to apply for the student trip. Furthermore, all travel expenses including plans and arrangements, accounting details, student payments, lodging, safety, and field trips are included in the checklist. The professional language and details of this template make it a must use.

6. Student Travel Planning Checklist Template

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File Format
  • PDF

Size: 173 KB

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Students who wish to travel alone on domestic and international trips can download this travel planning checklist. Clean and simple, this sample travel schedule template will help you with all the personal documents, how to research your destination, pre-departure requirements, lodging, and transportation. The template will give you helpful tips as to the safety protocols in a foreign country and the local emergency numbers.

7. Excursion Planning Checklist Template

Details
File Format
  • Word

Size: 16.4 KB

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This summarized trip planner template is for school trips and excursions. The checklist will help the school management to plan their trip right from the beginning. There are different layouts for planning the excursion, managing excursion, student information, and also reviewing the excursion. Because the points are neatly itemized, the template is very well organized.

8. Standard Excursion Planning Checklist Template

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File Format
  • Word

Size: 85.2 KB

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This editable vacation checklist template is for student excursions and study tours. The template gives all your activity details, class groups, student info, supervision ration, itinerary, venue, and transportation details. Also, you can calculate the overhead costs including venue cost, catering, meals, transport, and student equipment and facilities in separate sections.

9. Business Travel Planning Checklist Sample

Details
File Format
  • PDF

Size: 505 KB

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This sample trip itinerary template will help you to attain prior approval for your travel expenses so that they can be reimbursed later after the completion of the tour. The travel checklist contains submission of travel request with approval from the travel authority and also for special considerations for field trips. This is the most detailed travel planning checklist on the list, go for it.

10. Overnight Travel Planning Checklist Template

Details
File Format
  • Word

Size: 222 KB

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This travel packing checklist template will prepare you for student overnight field trips. The template contains general information about dates and places of visit, rules & regulations, and the complete list of students participating, safety protocols, list of employees and accompanied parents, and the overall budget of the trip. With a lot of bullet points, the template is sure to help you plan your travel better.

11. Foreign Travel Planning Checklist

Details
File Format
  • PDF

Size: 49 KB

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Those who are planning for an international trip, this vacation checklist template can be useful to them. The checklist is well-documented with detail instructions about pre-travel arrangements, documents to be carried, planning the trip, helpful tips, and information about travel agencies. It will help you to create your travel profile with important documents that might come in handy during international tours.

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