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With technology overruling the world, the art of letter writing has been overpowered by emails. However, writing an email is also an art as you need to articulate your requirements or feelings in just the right way. Irrespective of whether your need to send an email is a professional one or personal, you should make sure that the content included conveys the right message to the recipient.

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In case, you are not sure how to do this, an email template can always come in handy. Designed by experts, you can find a wide range of these templates, thus helping you to write a perfect email. Take a look at some of the important types of email templates that are available.

> Email Resignation Letter

When you intend to resign from your job, you need to send in your resignation letter stating the reason for the resignation and the notice period you are willing to serve. You should write this in a very professional manner. An email resignation letter template can help you draft such an email in a jiffy. (10+ Sample Email Resignation Letter Templates)

> Thank You Email after Second Interview

The competition is quite rife in the job arena which is why it is always a good idea to be in the good books of the hiring committee of that much-coveted job. Thus, sending an email to them after a second interview is important. Not sure what to include in this email? Go ahead and get some cue from the template for thank you email after a second interview.(5+ Sample Thank You Email After Second Interview Template)  

> Follow-Up Email after Interview

If experts are to be believed, not following up with the interviewer after the interview is considered to be a mark of disinterest. So, if you are really interested in a particular job, make sure you send a follow-up email, in case you don’t hear from the company within a couple of weeks. The follow-up email after interview template will give you an idea as to how you can draft such an email. (9+ Sample Follow Up Email Templates After Interview)

Email List Template

Sending a list through the email can be quite daunting especially if you are not well aware of working with tables. However, the email list template simplifies this process for you. Since it compromises of a list, you just need to fill in the relevant details into it.

What is an Email Template?

When writing an email, you need to make sure that you follow the preferred format and include all the essential information. However, if you follow the same format while sending emails, it is a good idea to use email templates as these will help you to save a lot of time and effort. An email template is an email that follows a predefined format into which the user can quickly add in the content to design a new email.

Using email templates has a number of benefits.

  • Email templates help in saving time and effort
  • These ensure that the format of the emails is consistent
  • These are reflective of the organization or the person sending the email

> Email Memo Template

If in the course of your work, you are required to mail memo to your superiors and subordinates giving them information about projects and events, you will agree that writing such an email can be quite tedious. However, thanks to email memo template, you can easily write such an email without having to worry about beginning from scratch. You just need to feed in the important information into the segment and your email is ready to go. (11+ Sample Email Memo Templates)

> Email Invitation Template

Sending an invite through email is the new norm. However, you really can’t compromise with the quality of the invitation. An email invitation template can actually come to your rescue and help you design an invitation email within a matter of seconds. This template is customizable, thus allowing you to make changes to the layout as per your preference. (14+ Email Invitation Templates)

> Thank You Email after Interview

It is always a good idea to send a thank you email to the interviewer after an interview to make a good impression and as a reminder. However, this should be quite a professional mail. In case, you have doubts about writing such an email, go ahead and use the thank you email after interview template. (17+ Thank You Email after Interview)

> Post Interview Thank You Email

Irrespective of what the job you applied for, you should send a thank you email to the interviewer, thanking him for the chance he gave you. Make sure to pay special attention to the content as this can make or break your chances of landing the job. A post-interview thank you, email template can give you some idea of how to write the content for such an email. (6+ Sample Post Interview Thank You Email Template)

> Thank You Email after Teaching Interview

After attending an interview for a teaching job, it is advisable to send a thank you email to the interviewer. This should be professionally written and should be concise yet impressive. The template for thank you email after teaching interview is a great way to get some idea as to how to draft this email. (7+ Sample Thank You Email After Teaching Interview)

> College Student Email Signatures

An email need not always be plain and white. You can add a personal touch to it with email signatures. If you are a college student, this can give the person receiving your emails a clear idea of your personality. If you need some help in designing such email signatures, take a look at college student email signatures which have been specifically designed for the purpose. (10+ Sample College Student Email Signatures)

> Outlook Email Signatures

If you use Outlook to send your professional emails, you can make these attractive by adding signatures to it. Outlook email signature templates can give you an idea of the different ways this can be done. You can further customize these as per your requirements and preference. (11+ Outlook Email Signature Templates)

> Email Newsletter Template

Email newsletters are one of the best marketing strategies used by companies to enhance their sales. However, designing a newsletter requires lots of time and creativity. In case, you need to design one in haste, using email newsletter templates can help you come up with impressive newsletters in a jiffy. (12+ Best Email Newsletter Templates)

> Email Order Template

Using an email order template for business purposes can actually help in speeding up the whole process of collecting order from customers and shipping them quickly. This is also a convenient way than placing an order through phone. An email order template can help business organizations to design such an order form which they can then mail to their customers. (12+ Sample Email Order Templates)

> Email Marketing Template

Email marketing is a great way to grab the attention of existing and prospective customers and thereby enhancing the revenues. However, designing an email for marketing purpose is easier said than done as the content should be professional as well as attractive. An email marketing template can help you draft such an email easily. (10+ Sample Email Marketing Templates)

> Thank You Email after Job Interview

Sending an email to the interviewer thanking him for a chance at the interview is a norm these days. The content in this email should be extremely professional and impressive enough. Taking a cue from the thank you email for job interview template can help you in drafting a perfect email. (8+ Thank You Email after Job Interview)

How to Make an Email Template?

Given the amount of time and effort an email template saves, most business organizations vouch by these. Though you can find a wide range of email templates online, these may not necessarily be suitable for your organization. You can surely customize these to suit your needs. However, you can go ahead and design an email template. Wondering how you can do this? Here’s how you can design an email template in Gmail.

  • Open the browser and log into your account.
  • On the right-hand side, you will see a gear like a button. Click on this. You will be presented with a drop down box. From this, select the option Settings.
  • A new screen will open up. Here click on the option “Labs”.
  • You will see a list of option. Scroll down this list until you reach the “Canned responses” option. Here, click the “Enable” button.
  • Save these changes. The page will be refreshed with the new changes.
  • Next, click on the “Compose” option. You will see a small arrow at the bottom left-hand side of the Compose box.
  • When you click on this, you will be presented with another box. In this, select the “Canned responses” option and then click on “New Canned Responses”.
  • The system will ask you to add a suitable name for the template. Type in a name and save it.
  • Now, enter the text and the format that you want to include in your template. There is no need to add any details in the To or the Subject sections.
  • Once this is done, click on “Canned responses” again and then click on “Save” to save the changes made to the template.
  • Your template is created and you can use this for future use.

> Sample Cold Email Template

To improve the sales of the organization, sales executives are required to send cold calling emails to prospective customers. These emails should comprise of the details of the products/services or deals offered by the organization. A sample cold email template can help them in designing such a mail which is attractive and at the same time very professional looking. (9+ Sample Cold Email Templates)

> Thank You Email after Phone Interview

After attending a phone interview, it is always a good idea to send a thank you note through email to the interviewer. This helps in creating a positive impression on the person while also increasing your chances of landing the job. The template for thank you email after phone interview can help in drafting such an email easily. (8+ Sample Thank You Letter After Phone Interview)

> Corporate Email Signature

The emails sent out by corporate houses to their customers and vendors should have a signature that diversifies their email from that of other companies. This can be done with the help of corporate email signature templates which have been designed for the purpose. The user can make changes to these as per his needs. (8+ Corporate Email Signature Templates)

> Email Survey Template

Conducting survey via emails is surely an easier and better. However, designing these emails can be quite daunting what with the need to include all the essential segments. Thanks to the email survey template which comprises of all the important elements, users can easily design an email survey template. (8+ Sample Email Survey Templates)

> Interview Thank You Email

If after attending an interview, you are thinking of sending a thank you email to your interviewer, it is a good idea to use the interview thank you email template. This is designed by experts and gives you a clear idea of the right way to write the content for the email. (7+ Interview Thank You Email Template)

> Email Cover Letter Template

A cover letter can make or break your chances of grabbing the attention of a prospective employer, investor or customer. It has to be impressive enough. In case you don’t know how to design such an email, go ahead and use the email cover letter template. (9+ Sample Email Cover Letter Templates)

How to Use Email Templates?

Designing an email template is only half the battle won. You also need to know how to use it to save your time. Here is how you can use an email template.

  • Start by logging into your account.
  • Click on the gear like button on the right-hand top corner of the Home screen and select “Settings”.
  • In the dialog box, click on the “Labs” button and then “Enable” the “Canned responses”. Unless you do this, you cannot use your email templates.
  • Now click on Compose.
  • In the message screen, click on the option at the lower right-hand corner. You will get a drop down box. Click on “Canned responses”.
  • A dialog box will open with all the saved templates. Choose the one that you need and click “Insert”.
  • The template with all the predefined content and format will be added to the message window. You can make changes to the content or the format if required.
  • Then add the email address to which you intend to send the email in the “To” section.
  • Also, fill in the “Subject” section.
  • Once you are satisfied with the email, go ahead and click on “Send”.

Drafting an email is not really an easy task especially when it is a professional or business one. However thanks to the email templates, even novices can draft impressive emails without the help of experts. These templates can be easily customized and quickly downloaded. With a wide range to choose from, the user can rest assured that he will find a template that suits his needs.

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