What is a Formal Resignation Letter?
If you plan on resigning from your current job, you are obligated to send a formal resignation letter before you leave the company. The letter provides an accurate report on your decision to end your employment. This document will serve as your notice to inform your employer formally about your reason. The resignation letter can also serve as your medium to officially express your gratitude towards your employer for allowing you to be part of the organization.
How to Create a Formal Resignation Letter
This article will teach you some guidelines on how to effectively create a formal resignation letter so you can leave your current job in good terms.
1. Always Start with the Basics
Every simple letter always starts with introducing yourself as the sender. This practically means that you will have to provide your full name at the beginning of the message. You must also provide the date that you will send the letter. Once done with adding in your information, the next thing that you must do is include which team or department you belong to.
2. Highlight the Main Purpose of the Letter
Before proceeding with the main message, start with courteous greetings and salutations. Then, mention why you are sending the letter and state the reason why you wish to resign.
3. Elaborate on Your Resignation
Most employers may want more relevant information on why you want to end your employment with them. Elaborate on specific details for whatever acceptable purpose you may well have to provide in the sample letter, and include all the specifics that you need.
4. Extend Your Appreciation
It's best to create a message that expresses your gratitude for working with the company, regardless of your time with them. This will preserve a significant relationship that could be beneficial in the long run. You may also specify the date when you are willing to be discharged with the company.
5. Close the Letter
Close the printable letter by acknowledging your employer one last time. Then, incorporate your full name and signature at the bottom part of the document to verify that the document is from you.
What is the meaning of job resignation?
Job resignation is basically quitting your current job for a specific reason, such as looking for a better career opportunity.
What is a forced resignation letter?
A forced resignation letter is a document that presents how the company is forcing you to resign for a specific reason.
What would be the specific sizes for resignation letters?
Much like the other styles of official documents, a resignation letter uses appropriate paper dimensions. These are some of its sizes:
- A4 – 8.27" by 11.69" or 210 mm by 297 mm
- Letter (US) – 8.5" by 11" or 216 mm by 279 mm
- Legal (US) – 8.5" by 14" or 216 mm by 356 mm
What are the essential elements of a resignation letter?
Here are some of the listed elements of a resignation letter:
- Formal Tone
- Current Role or Position
- Requested End Time
- Action Plan
- Business Format
To whom are you going to submit your resignation letter to?
It all depends on your organizational rules. You can directly submit your resignation to your supervisor, the head of the department, or the human resource manager.