What Is a Hosting Agreement?
Hosting Agreement is a legal document covering all the services and obligations of the hosting provider as paid by the clients. In every event, physical or on the web, hosting agreement locks your agreement in official and specific terms.
How to Write a Hosting Agreement
To save from ambiguity and legal issues, here are comprehensive and practical key points in writing a hosting agreement.
1. The Client and The Host
Start off the hosting agreement with identifying explicitly the parties involved. Indicate in the agreement the full, legal name of the client as well as the hosting provider. This can be at the top right after the name of the agreement to identify right away who are involved and accountable for the hosting agreement.
2. Brief Purpose
Provide a brief summary of the hosting agreement. Enclose in a single paragraph with a general though. You do not have to be lengthy and explicit in making this. This is just to sum the purpose of the hosting agreement and revalidate the parties involved. Meaning, indicate again the hosting provider here that it following the sample contract under which agreed with the client.
3. The Deliverables
By this segment, you need to be exact and specific of what are the services will be provided by the hosting provider to you for the event. Data in this section are the services provided by the hosting provider. Most of these are entailing the number of months the hosting provider will be servicing, with a specified agreed starting date and ending date. Also, renewal agreement must be stated clearly of when it can happen and how will it be processed if the client necessitates for it in your hosting agreement.
4. Pricing and Quantities
As one of the vital things to be printed, make sure the hosting agreement will entail all the particulars or services during the term of the agreement. Per particular, specify its units and insert an extra, comprehensible short description. This is for an easy tallying. After, indicate each particular's subtotal in a specified currency. When the pricing and quantities have been identified, provide emphasis for the grand total. You can make use of a table for easy reading. Payment methods should be thoroughly explained as well as the initial deposit required for the hosting services. Just remember to keep providing an invoice for safe documentation.
5. Confidentiality and Termination
As to keep the business more secure, it is better to keep the hosting agreement remain confidential, especially to freelancers. All services, maintenance, managing, and other transactions exchanged back and forth by the hosting provider and client shall be prohibited to be disclosed to other parties who are not involved. As each agreement may be prone to unforeseen circumstances, always indicate the terms of possible termination of the hosting agreement. Most termination may occur when hosting provider filed to service with the right particulars within the deadline, failure of the client to pay, and others.
6. Legality and Validity
For a strong and concrete hosting agreement, always anchor any of its data with the governing laws of the state. Moreover, be sure to have it signed by both the hosting provider and the client. Hosting provider representative's name must spell correctly, indicating his or her position of the specific company, and date of when the hosting contract is agreed and sign. The same thing goes to the client. After this, your hosting agreement will promptly take effect.