Renting is the best option for people who are yet to afford equipment/property. Usually, an agreement is made between them to ensure that rules are understood by the renter and when they are broken, there will be corresponding repercussions. However, there are instances where said rules are violated and the owner has no choice but to cancel the agreement. Agreement cancellations are burdensome on the tenant’s part because searching for another equipment/property to rent can be time-consuming.
5 Steps on How to Make a Rental Termination Letter
Whether you are the lessor or the lessee, you’ll both be needing a rental termination letter. This is used when the agreement doesn’t benefit the other party anymore. In creating one, you must always remember to cite the relevant reasons as to why you’re ending the agreement. Try to exhibit civility and thank them for the brief relationship as lessor and lessee. These steps provided below will help you on how to create a rental termination letter.
Step 1: Identify your lease type.
The first step is to identify your lease type. This might be a yearly, monthly, or a sublease basis. Subleasing is where you rerent equipment/property and you communicate with the original renter, instead of the owner.
Step 2: Communicate with the other party.
Before sending out the notice, communicate with them as to why you’re terminating the agreement. Make sure to keep the conversation as light as possible. Possible reasons include violation-related termination, end-of-contract, and etc. Be sure to brief them before sending out any notice.
Step 3: Send the notice.
After communicating with the renter, it’s now time to send the notice. Make sure to keep a personal copy of the notice. Also, there has to be evidence that the receiving party received the said notice. Keep the pertinent papers related to the agreement because it might be needed in court someday. In here, you can also indicate a days’ notice depending on the equipment/property being rented. This is to give the renter ample time to prepare.
Step 4: Negotiate with the other party.
Once the notice has been received by the renter, he/she would want to negotiate with you regarding the notice. This is your opportunity to make the contents of the notice understood to the receiving party. A good time to heed as well to the renter’s concerns and conditions (if any).
Step 5: Resort to the legal route.
This step is optional. This is only applicable if you and the other party cannot establish a singular conclusion. Bring all the pertinent papers to court for evidence.
6+ Best Rental Termination Letter Templates
1. Free Rental Termination Letter Template
Are you dealing with an erring tenant? Why not use this Free Rental Termination Letter Template? This easy-to-use template comprises what a rental termination letter should comprise. Just provide the necessary info that fits your current situation. Available in formats such as Google Docs, MS Word, and Pages. Grab the chance to download this now for easier composition of your rental termination letter.
2. Rental Termination Letter from Landlord to Tenant Template
If a rental termination letter is what you’re seeking for, then we have it just for you. Help protect your property from rash tenants by using this template. State clearly in this template the reasons why a tenant should vacate your property. By utilizing this template, you are assured a smooth composition because everything is provided here. Download this template now to aid you in making your rental termination letter.
3. Car Rental Termination Letter Template
Renting cars are common if you have insufficient funds to purchase a vehicle. However, if you decide to purchase one someday, then you’ll have to discard the rental agreement you made with the car owner. This template will help you do so. Provide the pertinent details regarding your car rental and you’re good to go. Available in Google Docs, MS Word, and Pages. Get yours now.
4. Lease Termination Letter Template
This Lease Termination Letter can be used by either the landlord/landlady or the tenant. A checkbox is provided to identify who is who. This template will help you save time because you no longer have to formulate stipulations because everything is furnished here. All you need to do is provide your details to complete the letter. Download this now to create your letter with ease.
5. Notice to Terminate Periodic Tenancy Letter Template
Need to end an agreement with a lessee? Why not use this Notice to Terminate Periodic Tenancy Letter Template? It’s uncomplicated and user-friendly. A notice has been provided in this template to give your tenant ample time to search for another property to rent. Also, do not forget to provide your contact information in case he/she has related inquiries. Download this now.
6. Sample Lease Termination Letter by Tenant Template
If you are a tenant who has had countless complaints that fell on deaf ears and you wish to terminate your lease, then this template is for you. We can understand if the landlord/landlady has a lot on his/her plate but there’s only so much we can endure. This is a sign that it’s high time for you to search for another property to rent. Download this template now to aid you in creating a lease termination letter with ease.
7. Sample Letter to Vacate Template
When you plan on leaving the property you are renting, make sure to let the landlord/landlady about it. You may download this Sample Letter to Vacate Template to help you with that. Indicate the reasons for your leaving and remain as polite and professional as possible despite the matters at hand. Return the necessary items to be returned and ask for your security deposit. Get the chance to download this now!