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10 IT Policy Templates

If you have any kind of organization, then you might have to develop your own policies regarding how the organization operates. For example, you would need to come up with policies to regulate your company’s security and information technology so that you could do your work properly. One way of making the work easier for yourself would be to use policy templates to give yourself a basic framework to guide your work.

6+ FREE POLICY Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages

You may also be aware that there are a number of different templates available like HR policy templates and IT policy templates. In the case of IT policy template guidelines, you should have some more information available to you so that you could be sure of using such tools to the fullest. This can include knowing what topics such policies can cover, as well as who could potentially use them.

Sample Computer and Network Policy

Software Technical Support Policy Template

Basic IT Email Use Policy Template

Sample Information Technology Policy Template

Sample Email Policy and Procedures Template

Information Security Policy Template

What topics an IT policy can cover

Like other policies, IT policies can cover different subtopics that you would need to be aware of. You can use editable company policy templates for this purpose so that you can take all these topics into account, as well as edit the policy in case you need to make changes as time passes.


Email is one method of communication that is fairly widespread at this point, which can be seen in how employees can use emails to communicate with one another. Given that emails are by now an acceptable means for those in official positions to communicate, it is vital that you design your policy to regulate how these are used. Your use of sample human resources templates can help ensure that you’re personal use their company emails only for official business. After all, using the company email implies an association with the company, so it would only be sensible to make sure that your employees use theirs responsibly so as to maintain the company’s reputation.


One other concern of any IT policy would be security, which means that your IT policy templates may well be able to overlap with security policy templates. This is due to there being a fair risk of having your systems hacked by one method or another. With that in mind, you would need to consider how to secure your systems so that your most sensitive information can be kept safe. You would have to use your policy to regulate the actions and behavior of your employees so that they can do little to threaten the security of your systems.

Social media use

Nowadays social media is becoming an increasingly relevant reality, including in the workplace. This means that your policy should also take the time to govern how social media is used in a workplace setting, particularly if you intend to use social media for your official business. Your policy can touch on how to approach the use of social media for your work so that you can make it as effective as possible for yourself. Other than that, social media policy templates can also be used to control how your employees make use of social media themselves while working. This is particularly important when you consider how prevalent social media has become recently such that you need to consider how it is used in an official capacity and how to regulate your employees’ use of it while on the clock.


Yet another concern to keep in mind is how to regulate privacy, particularly if your business handles highly confidential information. Your IT policy should include some rules concerning how to share and secure such information in order to maintain confidentiality with those with whom you do business. Fortunately, there are tools like Word privacy policy templates that you could use in order to ensure that you keep all your information secure.

Sample State Information Security Policy Template

Basic State Information Technology Policy Template

University Email Policy Template Example

Example of Organization Social Media Policy Template

University Student and Employee Email Policy Template

Example of University Information Security Policy Template

Sample Email Communication Policy Template

Sample IT Policy Handbook for Universities

Sample Computer Network Security Policy Template

Who can find uses for IT policy templates

While companies, in general, might be the most obvious users of tools like policy memo templates and IT policies, they are far from the only ones who could make use of these documents. After all, there are other entities available who need their own IT policies, and as such would be able to find a use for these templates. Some of these other entities include:

IT departments

IT departments of most companies would have an understandable need for these policies in order to regulate their operations. Since the IT department would have the most direct contact with any company’s systems, it would help for them to have a fully formed policy so that they could have a convenient resource to guide them through different aspects of their work. If you had a company policy template for the use of your IT departments, then your IT personnel could be more assured of following company policy, particularly when they need a guide for difficult situations.


It is increasingly possible for schools to use computer systems and the Internet for their work, so schools should maintain their own IT policies to regulate their personnel and student body. Nowadays, it is increasingly expected for students and teachers to keep in touch via social media, and as such, you would need to make sure that your policy monitors the use of resources so that teachers and students use them properly. After all, if your school permits the use of social media and computers for school work, then the policy should do everything in its power to make sure that everyone uses them strictly for educational purposes.

State organizations

Some government bodies take social media and other tools into account when spreading information. With that in mind, it would be prudent to make use of a specific IT business policy to regulate their use. This can help regulate how your employees use the organization’s systems while at work, as well as what means are available to spread any information to interested parties.

With the help of these insights, you should be able to make the most of the tools like printable business policy templates, in addition to templates more specific to making IT policies. After all, while you might have the templates, there is no denying that you would need the insights to make sure that you are using them correctly.

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