Restaurant Invoices can be a tricky thing to pull off. A restaurant invoice template is a final cherry on the cake if we are speaking in food terms. You have fed your client a sumptuous meal and now it’s time to earn your reward by getting paid. A well-fed client will take your invoice with good-natured humor and won’t even mind the outlandish bill! Still, you must take every care while creating your invoice sample.
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5 Steps to Create a Restaurant Invoice
Step 1: Get the Layout Right
It is said that we appraise food not with our mouths or noses, but with our eyes. So the presentation is a key element of any cuisine. Some food items fail not because of their bad taste or texture, but rather because of their unflattering appearance. Just the mere sight of food sends our stomachs rumbling.
So while designing restaurant invoices, special attention should be paid to appearances. Take care that your sample invoice is pleasant to look at and it’s designed reflects your restaurant’s character. And while there are no right or wrong colors when it comes to food, avoid the color blue as it is a known appetizer suppressant.
Step 2: Enter Relevant Info
Mention all relevant information about your restaurant. The name of your restaurant, your address, your contact info, your email address, your web address if you have one. Also, have the word “Invoice” emblazoned in bold letters, so as there is no confusion regarding the purpose of the invoice. As mentioned above most customers think that a bill, a business invoice, and a receipt are all the same. You must dissuade them from this confusion. Also while not an ironclad rule, it is highly stressed that your restaurant has its logo.
Step 3: Present an Itemized List
Make an itemized list of all food items consumed by the customer, in proper quantities. Mention the relevant cost as well. You also want to include an invoice number and the date on your invoice. If any service charges apply, include them as well. If any discounts were availed by the customer, mention them too. The goal here is to help the customer understand how his bill amount got to where it is.
Step 4: Include Payment Details
Most restaurants take immediate payments in the form of cash, card or online transactions. So it might be prudent to make your customer aware of all potential payment options on the invoice. Also dining and dashing or other modes of fraudulent payments though rare, have been known to occur in most restaurants at some point in time, so include a warning on your invoice regarding such practices alongside potential penalties.
Step 5: Send Your Customer Off With a Smile
Include a space for availing your customer’s signature on the invoice, so there is a record of the said person eating in your restaurant. You might also want to include a greeting thanking the customer for his business and asking him to visit your establishment again.
5+ Restaurant Invoice Templates
1. Sample Restaurant Blank Invoice Template
This restaurant receipt template is a simple restaurant invoice. It is done in black font and doesn’t hold back when it comes to details. All relevant details pertaining to a restaurant can be found here. It can be fully edited and customized. The word “Invoice” done in purple adds a dash of color.
2. Modern Food Bill Invoice Template
This food bill invoice template includes all relevant details such as server number and table number. There is even a section for special instructions so that the customer can appreciate how well the restaurant has served him. The design is very somber yet conveys functionality. It can be fully edited and customized.
3. Dining Invoice Template
Do not miss out on this neatly designed “Dining Invoice” template that comes with a ready-made layout for your immediate use. This file is available in A4 & US letter sizes and also comes with free standard Google fonts. Download it now in multiple file formats.
4. Restaurant Bill Receipt Template
This restaurant receipt template is meant for restaurants that cater to high powered executives and is the venue for many a business luncheon. There is no ostentatious design here. Just a simple restaurant invoice that isn’t light on details. You can fully edit this template to make it your own.
5. Simple Restaurant Food Delivery Receipt
Most restaurants have been known to make food deliveries. After all, a majority of customers don’t want to eat out every day. This restaurant blank invoice template has a separate section for breakfast, lunch, and dinner. Its layout is neat and simplistic. It can be easily customized, edited and printed and is available in a variety of sizes.
6. Colorful Invoicing Template Sample
This template screams bubbly and cheerful. It has a pink color scheme with pink outlines and has heart-shaped chocolate in the background. Seeing this restaurant work order invoice template will make anyone’s day. Yet it doesn’t skip out on the details and your customer will have a complete idea of what he is paying for.
7. Modern Invoice Template Example
The highlight of this catering invoice template is its logo that reminds you of a personal standard of a heroic monarch of ages past. A closer look, however, will reveal a functional template with a color scheme done in various shades of red. All details relevant to a restaurant invoice can be found here.
Just as no two food items are the same, similarly no two restaurants are the same either. Even if they serve the same food. Every restaurant has its unique character. Some are known for the ambiance, some for their desserts, some are purveyors of a specific cuisine. So every invoice should reflect the unique sensibilities of a restaurant. Also, do not make the mistake of confusing invoices with receipts. You receive a receipt after you make a payment on your invoice. A receipt is an acknowledgment of said payment. Plus a commercial invoice is a great way to keep track of your earnings, not to mention your inventory.